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Village Board of Trustees

February 1, 2024 ·6:00 PM Final

Village Hall Board Room

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 54 items

  1. I. Call to Order and Pledge of Allegiance
  2. II. Roll Call ▶ jump to 0:31
  3. III. Public Hearings
  4. IV. Public Participation
  5. V. Approval of Minutes approved Pass
  6. VI. Committee Reports
  7. 7 Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson
  8. 7 Approval of Minutes approved Pass
  9. 8 Community Relations Committee - Trustee Dan Militello, Chairperson
  10. 9 Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson
  11. 10 Finance & Administration Committee, Trustee Andrew Honig, Chairperson
  12. 11 Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson
  13. 12 Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson
  14. 13 Lombard Historic Preservation Commission - Village Clerk Liz Brezinski
  15. VII. Village Manager/Village Board/Village Clerk Comments
  16. VIII. Consent Agenda ▶ jump to 6:47
  17. 16 Payroll/Accounts Payable
  18. A. Approval of Village Payroll For the period ending January 13, 2024 in the amount of $1,134,384.27. 240031 approved Pass
  19. B. Approval of Accounts Payable For the period ending January 19, 2024 in the amount of $3,763,891.25. 240032 approved Pass
  20. C. Approval of Accounts Payable For the period ending January 26, 2024 in the amount of $1,287,129.62. 240046 approved Pass
  21. 20 Ordinances on First Reading (Waiver of First Requested)
  22. 21 Other Ordinances on First Reading
  23. D. PC 23-26: 60 Yorktown, Tesla Supercharger Station in Target Parking Lot The Plan Commission submits its recommendation to approve a conditional use pursuant to Section 155.415(C)(8) of the Lombard Village Code to allow for gasoline/fuel sales on the subject property located within the B3PD Community Shopping District Planned Development (Yorktown Shopping Center Planned Development). (DISTRICT #3) passed on first reading Pass
  24. E. PC 24-01: Text amendment - Storage Centers in the Office District The Plan Commission submits its recommendation to approve a text amendment to Section 155.412(C) of the Lombard Village Code to allow for “storage center” to be listed as a defined conditional use in the O Office District. (DISTRICTS - ALL) 240026 passed on first reading Pass
  25. F. PC 24-03: Hollywood Hounds, 613 S. Main Street The Plan Commission submits its recommendation to approve a request for a conditional use pursuant to Section 155.414(C)(2) of the Lombard Village Code to allow for an overnight animal kennel, animal day care, and animal training facility to operate on the subject property located within the B2 General Neighborhood Shopping District. (DISTRCT #6) 25008 ▶ jump to 9:55
  26. 25 PAGE BREAK
  27. 26 Ordinances on Second Reading
  28. F. PC 24-03: Hollywood Hounds, 613 S. Main Street (moved to Separate Action)
  29. 27 Resolutions
  30. G. Illinois Department of Transportation (IDOT) Intergovernmental Agreement (IGA) for the Intelligent Transportation Systems Project Approval of an Intergovernmental Agreement (IGA) with the Illinois Department of Transportation (IDOT) relative to the Smart Corridors Project along the Butterfield Road (IL RT 56) corridor. This project includes traffic signal modernization, signal timing, changeable message signs (related to traffic messaging), new signage, traffic surveillance, ADA improvements and all other work necessary to complete the improvement per the plans prepared by IDOT. The Village of Lombard has partial jurisdiction of three (3) signals that are located within the project area. At each location, the Village will be responsible for ten percent (10%) of the costs for engineering and 100% of emergency vehicle pre-emption (where applicable). The total cost to the Village for these improvements is estimated at $646,734.00. (DISTRICT #3) adopted Pass
  31. H. Semi-Annual Review of Executive Session Meeting Minutes and Ratification of Approval of Executive Session Meeting Minutes. A resolution regarding the Village’s semi-annual review of executive session meeting minutes to determine whether a need for confidentiality still exists for all or a portion of those minutes or that the minutes or portions of those minutes no longer require confidential treatment. The resolution also ratifies the prior approval of certain executive session meeting minutes. adopted Pass
  32. I. Mosquito Control Contract for 2024 through 2027 Recommendation from the Public Works & Environmental Concerns Committee to waive bids and approve a contract with Clarke Environmental Mosquito Management in the amount of $68,280.00 for 2024. The price for 2025 would increase by 3.5% and then by the lower of either 3% or the CPI (Consumer Price Index) for 2026 and 2027. This contract includes an option to extend for 2028. (DISTRICTS - ALL) 240012 adopted Pass
  33. 31 PAGE BREAK
  34. J. Motor Fuel Tax (MFT) Agreement Intelligent Transportation Systems Project-Butterfield Road (IL-56) Approving a Resolution to allocate funds to the Interagency Agreement with Illinois Department of Transportation related to the Smart Corridors Project along the Butterfield Road (IL-56) corridor. The total Motor Fuel Tax (MFT) funding allocation from the Village is rounded to $650,000.00. (DISTRICT #3) 240039 adopted Pass
  35. 33 Other Matters
  36. K. 2024 Contract Sewer Lateral Rodding, All Plumbing & Sewer Services, Inc. Request for a waiver of bids and award of a contract to All Plumbing & Sewer Services, Inc. in an amount not to exceed $40,000.00. The Village has contracted with All Plumbing & Sewer since 2007. They have continued to respond to requests in a very professional, responsive and reliable manner. The contract reflects no increase in fees and has remained the same since 2018. All other contractors besides All Plumbing & Sewer could not commit to the unconditional emergency response times. (DISTRICTS - ALL) 240029 approved Pass
  37. L. Catch Basin Cleaning Contract Extension Request for a waiver of bids and award of a contract to Veterans Vac Services of McHenry, Illinois in an amount not to exceed $127,500.00. Veterans Vac has agreed to provide the same services under the same terms, conditions and unit costs for one additional year. This project is designed to supplement the annual catch basin cleaning program performed by Village Crews. (DISTRICTS #4 & #5) 240033 approved Pass
  38. M. Waive Bids - Approve Purchase of Police Department Clothing and Uniforms Motion to waive bids and approve the purchase of clothing and uniform items from Galls LLC and Ray O'Herron for the Police Department in an amount not to exceed $85,750. 240038 approved Pass
  39. N. Request for a Waiver of Bids and Authorization to Execute a Three Year Extension to the Agreement with Prescient Development, Inc. for Technical Support Services Staff is requesting a waiver of bids and authorization to execute a three (3) year extension to the agreement with Prescient Development, Inc. for Technical Support Services with first year costs of $406,850.04, and increase annually by the non-union employee COLA increase from the previous January. 240047 approved Pass
  40. 38 PAGE BREAK
  41. O. Butterfield Road Corridor Plan Acceptance Pursuant to an intergovernmental agreement (IGA) between the Villages of Lombard, Downers Grove, and Oak Brook; DuPage County and the Chicago Metropolitan Agency for Planning (CMAP), the Village Board accepts the completed Butterfield Road Corridor Plan document. (DISTRICT #3) 240041 approved Pass
  42. P. Appointments - Community Relations Committee Request for concurrence in the appointments of Megan McVane and Brittney Conway to the Community Relations Committee with terms to May 2025 filling vacancies created by the resignations of Barbara Ware and Amanda Rosengren. 240045 approved Pass
  43. 40 Approval of the Consent Agenda approved on the consent agenda Pass
  44. IX. Items for Separate Action
  45. 42 Ordinances on First Reading (Waiver of First Requested)
  46. 43 Other Ordinances on First Reading
  47. 44 Ordinances on Second Reading
  48. A. PC 24-03: Hollywood Hounds, 613 S. Main Street The Plan Commission submits its recommendation to approve a request for a conditional use pursuant to Section 155.414(C)(2) of the Lombard Village Code to allow for an overnight animal kennel, animal day care, and animal training facility to operate on the subject property located within the B2 General Neighborhood Shopping District. (DISTRCT #6) 25008 passed on first reading Pass
  49. 45 Resolutions
  50. 46 Other Matters
  51. X. Agenda Items for Discussion
  52. XI. Executive Session
  53. XII. Reconvene
  54. XIII. Adjournment adjourn Pass ▶ jump to 23:56