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Village Board of Trustees

April 18, 2024 ·6:00 PM Final

Village Hall Board Room

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 50 items

  1. I. Call to Order and Pledge of Allegiance
  2. II. Roll Call ▶ jump to 0:14
  3. III. Public Hearings
  4. IV. Public Participation ▶ jump to 1:08
  5. V. Approval of Minutes approved Pass ▶ jump to 89:18
  6. VI. Committee Reports
  7. 7 Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson
  8. 8 Community Relations Committee - Trustee Dan Militello, Chairperson ▶ jump to 90:06
  9. 9 Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson
  10. 10 Finance & Administration Committee, Trustee Andrew Honig, Chairperson
  11. 11 Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson
  12. 12 Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson
  13. 13 Lombard Historic Preservation Commission - Village Clerk Liz Brezinski
  14. VII. Village Manager/Village Board/Village Clerk Comments ▶ jump to 90:42
  15. VIII. Consent Agenda ▶ jump to 90:48
  16. 16 Payroll/Accounts Payable
  17. A. Approval of Accounts Payable For the period ending April 5, 2024 in the amount of $1,016,244.68. 240123 approved Pass
  18. B. Approval of Village Payroll For the period ending April 6, 2024 in the amount of $1,062,339.15. 240136 approved Pass
  19. C. Approval of Accounts Payable For the period ending April 12, 2024 in the amount of $1,787,430.52. 240137 approved Pass
  20. 20 PAGE BREAK
  21. 21 Ordinances on First Reading (Waiver of First Requested)
  22. D. An Ordinance Amending Article XIII of the Lombard Traffic Code to Add Parking Prohibitions on Maple Street A Recommendation from the Public Safety & Transportation Committee to amend the Ordinance amending Article XIII, Section VII of the Village of Lombard Traffic Code removing two parking spaces on the south side of Maple immediately west of Lincoln. (DISTRICT #1) 240103 waived of first reading and passed on second reading with suspension of the rules Pass
  23. E. Amending Title XI, Chapter 112 of the Village Code - Alcoholic Beverages Ordinance amending Title XI, Chapter 112, of the Village Code in regard to alcoholic beverages to establish a new Liquor Class "CC" Liquor License classification and authorizing a new Class "CC" liquor license to Righteous Kitchen Inc. d/b/a Righteous Kitchen located at 390 East Saint Charles Road. (DISTRICT # 4) 240133 waived of first reading and passed on second reading with suspension of the rules Pass
  24. F. 801 E. Roosevelt Road - Sebastian’s Ale and Whiskey House Special Event - Veteran Suicide/PTSD Awareness Fundraiser Ordinance amending Title XI, Chapter 112, Section 112.18(B) of the Lombard Village Code with regard to alcoholic beverages, providing for the sale and consumption of beer in connection with a temporary event (Veteran Suicide/PTSD Awareness Fundraiser) on April 28, 2024 located at 801 E. Roosevelt Road. (DISTRICT #6) 240117 waived of first reading and passed on second reading with suspension of the rules Pass
  25. 25 Other Ordinances on First Reading
  26. 26 Ordinances on Second Reading
  27. G. PC 24-02: 665 W North Avenue - Heron Point Office Building The Plan Commission submits its recommendation to approve the following action on the subject property located within the OPD Office District Planned Development (Heron Point Planned Development): Pursuant to Section 155.504 (A) (major changes in a planned development) of the Lombard Zoning Ordinance, amend the Heron Point Planned Development, as established by Ordinance No. 4538, and amended by Ordinance Nos. 4729 and 5326, to approve a conditional use pursuant to Section 155.412(C) of the Lombard Zoning Ordinance to allow for a storage center to operate on the subject property located within the O Office Planned Development District. (DISTRICT #1) 240027 passed on second reading Pass
  28. 28 Resolutions
  29. H. Resolution Authorizing Additions and Amendments to the Village of Lombard Financial Policies Regarding the Year End General Fund Reserve Maintenance Policy Adopted July 21, 2016 and the Fixed Assets Policy Adopted June 6, 2002 Recommendation from the Finance & Administration Committee to approve changes to the Year End General Fund Reserve Maintenance Policy and the Fixed Assets Policy. 240079 adopted Pass
  30. I. Resolution Authorizing an Addition to the Village of Lombard Purchasing Policies and Procedures Manual Recommendation from the Finance & Administration Committee to adopt the addition of the Federal Debarment and Suspension Policy to the Purchasing Policy and Procedures Manual. 240080 adopted Pass
  31. J. Charles Lane Basin Improvements, Design Engineering, Amendment No. 3 Approving a contract amendment with Engineering Resource Associates in the amount of $46,400.00 for Full Equation (FEQ) modeling as required by DuPage County to consider approving any proposed improvements to the Charles Lane Basin. The purpose of the project is to reduce the frequency of flooding on Finley Road and Charles Lane. (DISTRICT #1) 240129 adopted Pass
  32. K. North Grace Street Roadway Improvements, Preliminary and Design Engineering Approving a contract with Baxter & Woodman, Inc. in the amount of $267,200.00 for preliminary and final design engineering for the North Grace Street Resurfacing project. (DISTRICT #4) 240131 adopted Pass
  33. L. Intergovernmental Agreement with York Township Regarding the Paving of Fairfield Avenue Approval of an Intergovernmental Agreement with York Township regarding the paving of Fairfield Avenue. The Intergovernmental Agreement provides for York Township to perform paving of incorporated sections of Fairfield Avenue in conjunction with the roadwork scheduled for the unincorporated sections of the roadway. (DISTRICT #6) 240132 adopted Pass
  34. 34 Other Matters
  35. M. FY2024 Surface Treatment Program Request for a waiver of bids and award of a contract to Denler, Inc., in the amount of $158,360.23. This contract was competitively bid in 2023 through a joint purchase process. Under the General Terms and Conditions, it was requested that bidders submit a fixed price for Year Two and Year Three. This being Year Two, staff determined Denler, Inc. has the lowest price. (DISTRICTS - ALL) 240115 approved Pass
  36. N. Tree Planting Request for a waiver of bids and award of a contract to Suburban Tree Consortium in an amount not to exceed $132,350.00. Suburban Tree Consortium represents 48 member communities. This organization handles the tree planting bid process in accordance with State of Illinois law. As a member, The Village must commit to a lead-time of five (5) years for the purchase of trees grown based upon projected orders for trees. (DISTRICTS - ALL) 240116 approved Pass
  37. O. FY2024 Crack Sealing Program Request for a waiver of bids and award of a contract to SKC Construction, Inc. in the amount of $101,000.00. This was originally bid on February 1, 2022 through a joint purchase process, with possible contract extensions for years two and three. This contract represents year three. (DISTRICTS - ALL) 240122 approved Pass
  38. P. Purchase of 2024 Honda Odyssey Request for a waiver of bids and award of a contract to Honda on Grand of Elmhurst, Illinois, in the amount of $37,028.03. Staff solicited quotes for this vehicle from surrounding dealerships. This new vehicle will be used for the Police Department Investigations Fleet. 240135 approved Pass
  39. IX. Items for Separate Action
  40. 39 Approval of the Consent Agenda approved on the consent agenda Pass
  41. 40 Ordinances on First Reading (Waiver of First Requested)
  42. 41 Other Ordinances on First Reading
  43. 42 Ordinances on Second Reading
  44. 43 Resolutions
  45. 44 Other Matters
  46. 45 PAGE BREAK
  47. X. Agenda Items for Discussion
  48. XI. Executive Session
  49. XII. Reconvene
  50. XIII. Adjournment adjourn Pass ▶ jump to 96:38