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Village Board of Trustees

February 20, 2025 ·6:00 PM Final

Village Hall Board Room

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 54 items

  1. I. Call to Order and Pledge of Allegiance
  2. II. Roll Call ▶ jump to 0:31
  3. III. Public Hearings
  4. IV. Public Participation
  5. V. Approval of Minutes approved Pass ▶ jump to 0:45
  6. VI. Committee Reports approved
  7. 7 Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson
  8. VI. Committee Reports
  9. 8 Community Relations Committee - Trustee Dan Militello, Chairperson
  10. 9 Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson ▶ jump to 1:21
  11. 10 Finance & Administration Committee, Vice Chairperson Dan Militello
  12. 11 Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson
  13. 12 Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson ▶ jump to 2:26
  14. 13 Lombard Historic Preservation Commission - Village Clerk Liz Brezinski ▶ jump to 2:58
  15. VII. Village Manager/Village Board/Village Clerk Comments ▶ jump to 3:55
  16. VIII. Consent Agenda ▶ jump to 7:13
  17. 16 Payroll/Accounts Payable
  18. A. Approval of Accounts Payable For the period ending February 7, 2025 in the amount of $193,924.92. 250078 approved Pass
  19. B. Approval of Village Payroll For the period ending February 8, 2025 in the amount of $1,065,920.60. 250086 approved Pass
  20. C. Approval of Accounts Payable For the period ending February 14, 2025 in the amount of $1,148,386.73. 250087 approved Pass
  21. 20 Ordinances on First Reading (Waiver of First Requested)
  22. D. An Ordinance Amending Article XIII of the Lombard Traffic Code to Add Parking Prohibitions on Magnolia Circle and Cherry Lane A Recommendation from the Public Safety & Transportation Committee to amend the Ordinance amending Article XIII of the Lombard Traffic Code to establish parking prohibitions on the north side of Magnolia Circle from Cherry Lane to Lilac Way and the east side of Cherry Lane from Wilson Avenue to the north dead end of street. (DISTRICT #6) 240373 waived of first reading and passed on second reading with suspension of the rules Pass
  23. E. An Ordinance Amending the Village Code to Implement a Non-Home Rule Municipal Retailers' Occupation Tax and a Non-Home Rule Municipal Service Occupation Tax Pursuant to Public Act 103-0781 And Suspending the Collection of Said Taxes Approved by Referendum on March 21, 2006 Recommendation from the Finance & Administration Committee approving an ordinance suspending the current 1% Non-Home Rule Sales Tax and adopting an ordinance to implement a broader use 1% Non-Home Rule Sales Tax. 250058 waived of first reading and passed on second reading with suspension of the rules Pass
  24. 23 Other Ordinances on First Reading
  25. F. Ordinance AmendingTitle III, Chapter 30, Article I, Section 30.05 of the Lombard Village Code in Regard to Board of Trustees Regular Meeting Agendas An ordinance amending Village Code proving for a manner by which elected officials may place items onto a Village Board agenda. 250085 passed on first reading Pass
  26. 25 Ordinances on Second Reading
  27. G. PC 24-15: 434 E. North Avenue- Motor Vehicle Sales and Service The Plan Commission submits its recommendation to approve the following actions on the subject property located within the B4 Corridor Commercial District: 1. Approval of a conditional use pursuant to Section 155.416(C)(15) of the Lombard Village Code to allow for a motor vehicle sales business; and 2. Approval of a conditional use pursuant to Section 155.416(C)(16) of the Lombard Village Code to allow for a motor vehicle service business. (DISTRICT #4) 240397 passed on second reading Pass
  28. H. PC 25-01: 227 S. Westmore-Meyers Road - Final Plat The petitioner has submitted a final plat consolidating the subject property into one lot of record. A portion of the Westmore-Meyers Road right-of-way adjacent to the subject property was never dedicated to the Village via a formal platting process, though the right-of-way has been in use through easement provisions for many decades. With the plat of consolidation, the petitioner proposes to formally dedicate this portion of the Westmore-Meyers Road right-of-way to the Village. There will be no change to the extent of the right-of-way with the proposed dedication. Staff recommends approval of the final plat of consolidation. 250040 passed on second reading Pass
  29. I. PC 25-03: Text Amendment - Clear Lines of Sight Areas The Plan Commission recommends approval of text amendments to Sections 155.802 (Definitions) and 155.207 (Regulations) as it pertains to clear lines of sight (CLOS) areas. (DISTRICTS - ALL) 250042 passed on second reading Pass
  30. 29 Resolutions
  31. J. Prairie Food Co-op Business Retention Economic Incentive Agreement - First Amendment The Economic and Community Development Committee (ECDC) recommends approval an amendment to the Business Retention Economic Incentive and Sales Tax Agreement for Prairie Food Co-op (PFC). The amendment addresses project construction completion deadlines. (DISTRICT #5) adopted Pass
  32. K. FY2024 Sanitary Sewer Lining Program, Final Balancing Change Order No. 3 Reflecting a decrease of $341.00 to the contract with Performance Piping, Inc. The Change Order addresses the agreed-upon final quantities for the project. (DISTRICTS #1 & #2) 250031 adopted Pass
  33. L. Large Diameter Combined Sewer Rehabilitation Project, Change Order No. 4 Reflecting an increase of $7,586.33 to the contract with Vortex Lining Systems. The addition of two time and materials billings and the balancing of one pay item quantity to date. (DISTRICTS #1 & #5) 250055 adopted Pass
  34. M. East St. Charles Road Sidewalk Improvement Project, Change Order No. 1 Approving an extension of contract with R.W. Dunteman Company. This Change Order extends the deadline for substantial completion from December 31, 2024 to July 22, 2025. (DISTRICT #4) 250061 adopted Pass
  35. N. Downtown Sidewalk Improvement Project, Final Balancing Change Order No. 5 Reflecting a decrease to the contract with R.W. Dunteman Company in the amount of $116,167.44. This Final Balancing Change Order includes reducing some of the pay item quantities and reflects a decrease of 4% from the current contract amount. (DISTRICTS #1 & #4) 250062 adopted Pass
  36. O. Right-of-Way Tree and Stump Removal Program, Change Order No. 1 Reflecting an increase to the contract with Homer Tree Care, Inc. in the amount of $25,000.00. This Change Order reflects additional quantities to be added to the contract due to the Village receiving a USDA Grant through the Morton Arboretum/CRTI. (DISTRICTS - ALL) 250063 adopted Pass
  37. P. Amended Illinois Public Works Mutual Aid Network (IPWMAN) Agreement Recommendation of the Public Works & Environmental Concerns Committee to authorize the proposed amended Agreement with the Illinois Public Works Mutual Aid Network (IPWMAN) and their revised by-laws. The Village has been a member of IPWMAN since it was formed in 2009. This amended Agreement must be approved to continue our membership. 250071 adopted Pass
  38. Q. 236 E. St. Charles Road: O'Neill's Pub (Renovation & Improvement Grant) The Economic and Community Development Committee submits its recommendation to approve an Improvement & Renovation Grant for eligible exterior renovations. (DISTRICT #4) 250075 adopted Pass
  39. 38 Other Matters
  40. R. Snow and Debris Hauling Request for a waiver of bids and award of a contract to Utility Transport Company of Oak Forest, Illinois, the lowest proposal of three (3) proposals received, in an amount not to exceed $96,870.00. Staff received proposals with updated quantities to more reflect the historical average of number and type of loads. (DISTRICTS - ALL) 250073 approved Pass
  41. S. PC 23-02: Yorktown Reserve - Final Plat of Subdivision Staff requests to approve the Final Plat of Subdivision for Yorktown Reserve located at 230 Yorktown Center. (DISTRICT #3) approved Pass
  42. 41 PAGE BREAK
  43. IX. Items for Separate Action
  44. 42 Approval of the Consent Agenda approved on the consent agenda Pass
  45. 43 Ordinances on First Reading (Waiver of First Requested)
  46. 44 Other Ordinances on First Reading
  47. 45 Ordinances on Second Reading
  48. 46 Resolutions
  49. 47 Other Matters
  50. X. Agenda Items for Discussion
  51. XI. Executive Session to recess Pass ▶ jump to 13:59
  52. 50 PAGE BREAK
  53. XII. Reconvene
  54. XIII. Adjournment adjourn Pass