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Finance Committee

August 27, 2024 ·8:00 AM Final

County Board Room

Agenda PDF Minutes PDF Official record ↗

Agenda — 63 items

  1. 1. CALL TO ORDER
  2. 2. ROLL CALL
  3. 3. PUBLIC COMMENT
  4. 3 Member Covert arrived at 8:03 AM, Member Ozog arrived at 8:03 AM, Member Zay arrived at 8:04 AM, and Member Tornatore arrived at 8:24 AM.
  5. 4. CHAIRWOMAN'S REMARKS - CHAIR CHAPLIN
  6. 5. APPROVAL OF MINUTES
  7. 3.A. Online Public Comment. All online submissions for public comment for the August 27, 2024 DuPage County Finance Committee meeting are included for the record in their entirety. They are found in the meeting packet and at the link above. 24-2334
  8. 5.A. Finance Committee - Regular Meeting - Tuesday, August 13, 2024 24-2228 Approved Pass
  9. 6. BUDGET TRANSFERS
  10. 6.A. Transfer of funds from 1000-1800-53090 (other professional services) to 1000-1800-50050 (temporary salaries), in the amount of $1,000, to compensate seasonal employees for the final pay period. (Supervisor of Assessments) 24-2287 Approved Pass
  11. 6.B. Budget Transfers 08-27-2024 - Various Companies and Accounting Units 24-2286 Approved Pass
  12. 7. PROCUREMENT REQUISITIONS
  13. A. Animal Services - Krajewski
  14. 7.A.1. Recommendation for the approval of a contract to Covetrus North America, LLC, for the purchase of veterinary pharmaceuticals and medical supplies, for DuPage County Animal Services, for the period September 14, 2024 through September 13, 2025, for a contract total not to exceed $90,000; per low bid #22-067-ANS. Second of three (3) available options to renew. AS-P-0001-24 Approved Pass
  15. 13 page break
  16. B. Legislative - DeSart
  17. 7.B.1. Recommendation for the approval of a contract to Raucci & Sullivan Strategies, LLC, to provide Consulting Services as Lobbyists representing DuPage County before the Illinois General Assembly and State Executive Branch, for the period of September 1, 2024 through August 31, 2025, for County Board, for a contract total not to exceed $52,500. Other Professional Services not suitable for competitive bid per 55 ILCS 5/5-1022(c). Vendor selected pursuant to DuPage County Procurement Ordinance 2-353(1)(b). LEG-P-0003-24 Approved Pass
  18. 7.B.2. Recommendation for the approval of a contract to Marquardt & Humes, Inc., to provide Consulting Services as Lobbyists representing DuPage County before the Illinois General Assembly and State Executive Branch, for the period of September 15, 2024 through September 14, 2025, for County Board, for a contract total amount not to exceed $94,500. Other Professional Services not suitable for competitive bid per 55 ILCS 5/5-1022(c). Vendor selected pursuant to DuPage County Procurement Ordinance 2-353(1)(b). LEG-P-0002-24 Approved Pass
  19. C. Public Works - Garcia
  20. 7.C.1. Recommendation for the approval of a contract to Martinez Retail Management, Inc. d/b/a All Window Cleaning Services, to provide window washing services for County facilities, for Facilities Management, for the two-year period of August 28, 2024 through August 27, 2026, for a total contract amount not to exceed $46,700; per lowest responsible bid #24-059-FM. ($38,175 for Facilities Management, $800 for Animal Services, $6,300 for Care Center, and $1,425 for the Division of Transportation.) FM-P-0033-24 Approved Pass
  21. 7.C.2. Recommendation for the approval of a contract to L. Marshall, Inc., to install safety improvements on the roof of the 505 building, for Facilities Management, for the period August 27, 2024 through August 26, 2025, for a contract total amount not to exceed $196,650, per lowest responsible bid #24-073-FM. FM-P-0034-24 Approved Pass
  22. 7.C.3. Recommendation for the approval of an Agreement between the County of DuPage, Illinois, and V3 Companies, Ltd., to provide additional Professional Stormwater Engineering Services and engineering design for flood-proofing the East and West sides of the County Campus, for Facilities Management, for the period of August 27, 2024 through November 30, 2026, for a total contract amount not to exceed $394,160. Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification-based selection process in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/ et seq. (Partial ARPA) FM-P-0035-24 Approved Pass
  23. 7.C.4. Recommendation for the approval of an Agreement between the County of DuPage, Illinois, and DuPage Senior Citizens Council for lease of space at 420 North County Farm Rd, Wheaton, IL 60187, for Facilities Management, for a (48) forty-eight-month period from January 1, 2025, through December 31, 2028, for an annual amount not to exceed $1,000. The total rental fee to be collected over the term of the lease shall be $4,000. FM-R-0003-24 Approved Pass
  24. 7.C.5. Amendment to County Contract #5312-0001 SERV issued to ComEd, for delivery of electricity to all Public Works Facilities, for Public Works, for a change order to increase the contract in the amount of $10,000, taking the original contract amount of $1,468,000 and resulting in an amended contract amount not to exceed $1,478,000, an increase of 0.68%. PW-CO-0004-24 Approved Pass
  25. 7.C.6. Amendment to County Contract #5482-0001 SERV issued to LAI Ltd., to procure DeZurik Valves that have reached end of life at the Woodridge Greene Valley Wastewater Treatment Plant, for Public Works, for a change order to increase the contract in the amount of $20,000, taking the original contract amount of $82,000 and resulting in an amended contract amount not to exceed $102,000, an increase of 24.39%. PW-CO-0005-24 Approved Pass
  26. 7.C.7. Recommendation for the approval of a contract to Mid-American Water, to furnish and deliver valve and hydrant replacement parts and kits, for the period of August 27, 2024 through August 26, 2025, for a total contract amount not to exceed $60,000; per lowest responsible bid #24-085-PW. PW-P-0018-24 Approved Pass
  27. 7.C.8. Recommendation for the approval of a contract to Vissering Construction Company, for construction of the Septage Receiving Tank for the Septage Receiving Station, for Public Works, for the period of August 27, 2024 to August 26, 2025, for a total contract amount not to exceed $679,853.90; per lowest responsible bid #24-087-PW. PW-P-0019-24 Approved Pass
  28. 7.C.9. Recommendation for the approval of a contract to Insituform Technologies, Inc., for Sand Blasting, Priming, and Spray Rehabilitating the Emerald Lift Station, for Public Works, for the period of August 27, 2024 through June 30, 2025, for a total contract amount not to exceed $172,110. Contract pursuant to the Intergovernmental Cooperation Act (Omnia Contract #23-065-PW). PW-P-0020-24 Approved Pass
  29. 27 page break
  30. D. Technology - Yoo
  31. 7.D.1. TE-P-0002-24B - Amendment to Resolution TE-P-0002-24, issued to SHI International Corp, to incorporate migration paperwork into PO 6834-1 and encumber funds for ETSB in the County Finance software in the amount of $44,138.38, for no change in the contract total amount. 24-1173 Approved Pass
  32. 7.D.2. Recommendation for the approval of a contract to DeltaWRX, LLC, to develop an RFP, evaluate responses, participate in the selection and in the contract negotiations for the Police Records Management System (PRMS), for the period of August 27, 2024 through August 26, 2027, for a total contract amount of $192,269.36. Other Professional Services not suitable for competitive bid per 55 ILCS 5/5-1022(c). Vendor selected pursuant to DuPage County Procurement Ordinance 2-353(1)(b). PRMS-P-0001-24 Approved Pass
  33. E. Transportation - Ozog
  34. 7.E.1. DT-P-0103A-23 Amendment to DT-P-0103-23, issued to Christopher B. Burke Engineering, Ltd., for Professional Preliminary Engineering Services along the East Branch DuPage River Trail, from Butterfield Road to the Illinois Prairie Path, to increase the funding in the amount of $126,429, resulting in an amended contract total amount of $1,626,429, an increase of 8.43%. 24-2135 Approved Pass
  35. 7.E.2. DT-R-0090A-23 - Amendment to DT-R-0090-23, a Local Agency Agreement between the County of DuPage and the Illinois Department of Transportation for the East Branch DuPage River Trail, Section 23-0002-08-BT, to increase the County share in the amount of $126,429. 24-2146 Approved Pass
  36. 7.E.3. Recommendation for the approval of a contract to Christopher B. Burke Engineering, Ltd., for Professional Phase I Engineering Services-Part B, for improvements along the East Branch DuPage River Trail, from St. Charles Road to the Illinois Prairie Path, Section 19-00002-07-BT, for a contract total not to exceed $539,499. Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification based selection process in compliance with the Local Government Professional Services Selection Act, 50 ILCS 510/0.01 et seq. DT-P-0046-24 Approved Pass
  37. 35 page break
  38. 8. FINANCE RESOLUTIONS
  39. 8.A. Acceptance and appropriation of the HUD 2023 Continuum of Care Planning Grant PY25, Agreement No. IL1887L5T142300, Company 5000 - Accounting Unit 1510, in the amount of $312,932. (Community Services) FI-R-0142-24 Approved Pass
  40. 8.B. Acceptance and appropriation of the HUD 2023 Continuum of Care Homeless Management Information System (HMIS) Coordinated Entity Grant PY25, Agreement No. IL1886L5T142300, Company 5000 - Accounting Unit 1480, in the amount of $80,000. (Community Services) FI-R-0143-24 Approved Pass
  41. 8.C. Acceptance and appropriation of the HUD 2023 Continuum of Care Homeless Management Information System Grant PY25, Agreement No. IL0306L5T142316, Company 5000 - Accounting Unit 1480, in the amount of $188,556. (Community Services) FI-R-0144-24 Approved Pass
  42. 8.D. Acceptance and appropriation of additional funding for the ILDCEO Community Services Block Grant PY24, Inter-governmental Agreement No. 24-231028, Company 5000 - Accounting Unit 1650, from $1,196,614 to $1,274,833, an increase of $78,219. (Community Services) FI-R-0145-24 Approved Pass
  43. 8.E. Annual Financial Commitments in Support of DuPage Convention & Visitors Bureau for Fiscal Year 2024, $50,000. FI-R-0139-24 Approved Pass
  44. 8.F. Amendment to Resolution FI-R-0225-22 for the Water Connection Assistance Program. (ARPA ITEM) FI-R-0146-24 Approved Pass
  45. 8.G. Approval of Employee Compensation and Job Classification Adjustments. (Information Technology) FI-R-0147-24 Approved Pass
  46. 8.H. Placing Names on Payroll. (Facilities Management) FI-R-0149-24 Approved Pass
  47. 45 page break
  48. 9. INFORMATIONAL
  49. A. Payment of Claims
  50. 9.A.1. 08-09-2024 Paylist 24-2181 Approved Pass
  51. 9.A.2. 08-13-2024 Paylist 24-2207 Approved Pass
  52. 9.A.3. 08-13-2024 Auto Debit Paylist 24-2221 Approved Pass
  53. 9.A.4. 08-16-2024 Paylist 24-2263 Approved Pass
  54. 9.A.5. 08-16-2024 Auto Debit Paylist 24-2264 Approved Pass
  55. 9.A.6. 08-20-2024 Paylist 24-2278 Approved Pass
  56. B. Wire Transfers
  57. 9.B.1. 08-08-2024 Corvel Wire Transfer 24-2174 Approved Pass
  58. 9.B.2. 08-09-2024 IDOR Wire Transfer 24-2185 Approved Pass
  59. 10. PRESENTATION
  60. 10.A. ROE Budget Presentation 24-2318
  61. 11. OLD BUSINESS
  62. 12. NEW BUSINESS
  63. 13. ADJOURNMENT