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Finance Committee

November 12, 2025 ·5:00 PM Final

County Board Room

Agenda PDF Minutes PDF Official record ↗

Agenda — 83 items

  1. 1. CALL TO ORDER
  2. 2. ROLL CALL
  3. 2 MOTION TO ALLOW FOR REMOTE PARTICIPATION
  4. 3. PUBLIC COMMENT
  5. 4. CHAIRWOMAN'S REMARKS - CHAIR GARCIA
  6. 4 Member Galassi arrived at 7:00 PM.
  7. 5. APPROVAL OF MINUTES
  8. 5.A. Finance Committee - Regular Meeting - Tuesday, October 28, 2025 25-2632 Approved Pass
  9. 6. BUDGET TRANSFERS
  10. 6.A. Transfer of funds from 1000-4300-53807 (subscription IT arrangements) to 1000-4300-54100-0700 (IT equipment - capital lease), in the amount of $165, to fulfill budget shortage. (Recorder's Office) 25-2744 Approved Pass
  11. 6.B. Budget Transfers 11-12-2025 - Various Companies and Accounting Units 25-2743 Approved Pass
  12. 7. PROCUREMENT REQUISITIONS
  13. A. Finance - Garcia
  14. 7.A.1. Recommendation for the approval of funding to Momkus, LLC, to provide legal services as conflict counsel as Special Assistant State's Attorneys, for the period of December 1, 2025 through November 30, 2026, for the State's Attorney's Office, for an amount not to exceed $25,000. Appointed as a Special Assistant State’s Attorney by the State’s Attorney’s Office pursuant to DuPage County Procurement Ordinance 353(1)(b). 25-2747 Approved Pass
  15. 7.A.2. Recommendation for the approval of funding to Momkus, LLC, to provide legal services as conflict counsel as Special Assistant State's Attorneys, for the period of December 1, 2025 through November 30, 2026, for the State's Attorney's Office, for an amount not to exceed $70,000. Appointed as a Special Assistant State’s Attorney by the State’s Attorney’s Office pursuant to DuPage County Procurement Ordinance 353(1)(b). FI-P-0019-25 Approved Pass
  16. 7.A.3. Recommendation for the approval of funding to The Sotos Law Firm, P.C., to provide legal services as conflict counsel as Special Assistant State's Attorneys, for the period of October 1, 2025 through September 30, 2027, for the State's Attorney's Office, for an amount not to exceed $120,000. Appointed as a Special Assistant State’s Attorney by the State’s Attorney’s Office pursuant to DuPage County Procurement Ordinance 353(1)(b). FI-P-0020-25 Approved Pass
  17. 7.A.4. Recommendation for the approval of funding to O'Hagan Meyer, to provide legal services as conflict counsel as Special Assistant State's Attorneys, for the period of September 1, 2025 through November 30, 2026, for the State's Attorney's Office, for an amount not to exceed $100,000. Appointed as a Special Assistant State’s Attorney by the State’s Attorney’s Office pursuant to DuPage County Procurement Ordinance 353(1)(b). FI-P-0021-25 Approved Pass
  18. 7.A.5. Recommendation for the approval of funding to Hervas, Condon & Bersani, P.C., to provide legal services as conflict counsel as Special Assistant State's Attorneys, for the period of October 1, 2025 through November 30, 2026, for the State's Attorney's Office, for an amount not to exceed $75,000. Appointed as a Special Assistant State’s Attorney by the State’s Attorney’s Office pursuant to DuPage County Procurement Ordinance 353(1)(b). FI-P-0022-25 Approved Pass
  19. 7.A.6. Recommendation for the approval of funding to Rock, Fusco & Connelly, LLC, to provide legal services as conflict counsel as Special Assistant State's Attorneys, for the period of October 1, 2025 through September 30, 2027, for the State's Attorney's Office, for an amount not to exceed $120,000. Appointed as a Special Assistant State’s Attorney by the State’s Attorney’s Office pursuant to DuPage County Procurement Ordinance 353(1)(b). FI-P-0023-25 Approved Pass
  20. 7.A.7. Recommendation for the approval of a contract purchase order issued to EDU Solutions, for IT consultant services, for the Regional Office of Education, for the period of November 15, 2025 through November 30, 2026, for a contract total amount not to exceed $45,000; per RFP #25-107-ROE. (Regional Office of Education) FI-P-0017-25 Approved Pass
  21. 7.A.8. Recommendation for the approval of a contract purchase order to Casco International d/b/a C.A. Short Company, to provide employee service awards for milestone anniversaries, for Human Resources, for the period of December 1, 2025 through November 30, 2026, for a contract total amount not to exceed $31,797; per RFP #25-036-HR, first of three optional renewals. (Human Resources) FI-P-0018-25 Approved Pass
  22. 20 page break
  23. B. ETSB - Schwarze
  24. 7.B.1. Resolution approving the sale of inventory from the County of DuPage on behalf of the Emergency Telephone System Board of DuPage County to the Adams County for an amount of $56,000. ETS-R-0069-25 Approved Pass
  25. C. Human Services - Schwarze
  26. 7.C.1. Recommendation for the approval of a contract to DuPage Federation on Human Services Reform (LARC), to provide face-to-face and telephonic interpreter services, and translation services, to assist clients in Community Services, primarily for the Senior Services unit, and to provide American Sign Language services, both for the Finance Department and Community Services, for the period of December 1, 2025 through November 30, 2026, for a contract total amount of $34,000; per RFP #23-072-CS, second of three optional one-year renewals. HS-P-0054-25 Approved Pass
  27. D. Judicial and Public Safety - Evans
  28. 7.D.1. Recommendation for the approval of a contract purchase order to ThinkGard, to provide Compliance as a Service (CaaS-GRC), for the Sheriff's Office, for the period of November 11, 2025 through February 28, 2027, for a contract total amount not to exceed $38,156.25. Contract pursuant to the Intergovernmental Cooperation Act (TIPS Contract #220105). (Sheriff's Office) JPS-P-0048-25 Approved Pass
  29. E. Public Works - Childress
  30. 7.E.1. Recommendation for the approval of a contract to Valdes Supply, to furnish and deliver restroom tissue and paper towels to the Judicial Office Facility, JTK Administration Building and the Jail on a monthly basis, and as needed for the Power Plant, Children’s Center, Office of Emergency Management, and the Coroner’s Office, for Facilities Management, for the period December 1, 2025 through November 30, 2026, for a total contract amount not to exceed $104,794.16; per bid #22-112-FM, third and final option to renew. FM-P-0052-25 Approved Pass
  31. F. Stormwater - Zay
  32. 7.F.1. Recommendation for the approval of a contract issued to School and Community Assistance for Recycling and Composting Education (SCARCE), for professional education services, for Stormwater Management, for the period of December 1, 2025 through November 30, 2026, for a total contract amount not to exceed $235,000 ($85,000 Stormwater and $150,000 Environmental). Per RFP #23-114-SWM, second of three optional renewals. SM-P-0021-25 Approved Pass
  33. 7.F.2. Recommendation for the approval of a contract issued to V3 Companies, for On Call Drainage Professional Engineering Services, for Stormwater Management, for the period of November 12, 2025 through November 30, 2026, for a contract total amount not to exceed $75,000. Professional Services in compliance with the Illinois Local Government Professional Services Selection Act, 50 ILCS 510/ et seq. vetted through a qualification based selection process (Architects, Engineers and Land Surveyors). First and only optional renewal. SM-P-0022-25 Approved Pass
  34. 7.F.3. Recommendation for the approval of a contract issued to Water Well Solutions Illinois, LLC, to furnish all equipment, labor, material, tools and supervision necessary for well cleaning at the Wood Dale - Itasca Reservoir, for Stormwater Management, for the period of December 1, 2025 through November 30, 2026, for a contract total amount not to exceed $181,889; per lowest responsible bid #25-115-SWM. SM-P-0023-25 Approved Pass
  35. 7.F.4. Recommendation for the approval of a contract issued to WBK Engineering, LLC, for On Call Professional Engineering Services, for Stormwater Management, for the period of November 12, 2025 through November 30, 2026, for a contract total amount not to exceed $60,000. Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification-based selection process in compliance with the Local Government Professional Services Selection Act, 50 ILCS 510/0.01 et seq. First and only optional renewal. SM-P-0024-25 Approved Pass
  36. 7.F.5. Recommendation for the approval of a contract issued to Civil & Environmental Consultants, Inc., for on-call land surveying services, for Stormwater Management, for the period of November 12, 2025 to November 30, 2026, for a contract total amount not to exceed $50,000. Professional Services (Architects, Engineers and Land Surveyors) vetted through a qualification-bases selection process in compliance with the Local Government Professional Services Selection Act, 50 ILCS 510/0.01 et seq. First and only optional renewal. SM-P-0025-25 Approved Pass
  37. G. Technology - Covert
  38. 7.G.1. Recommendation for the approval of a contract purchase order to Verizon Wireless, for wireless tablet and machine-to-machine services, for the Sheriff's Office, Division of Transportation, Stormwater, and Public Works, for the period of November 16, 2025 through September 30, 2026, for a total contract amount not to exceed $33,510; contract pursuant to the Governmental Joint Purchasing Act, 30 ILCS 525/2 (State of Illinois Master Contract #CMS793372P). TE-P-0018-25 Approved Pass
  39. 7.G.2. Recommendation for the approval of a contract purchase order to CDW Government, for a Microsoft Enterprise Agreement (EA) for all Microsoft Software and Azure Cloud Services, for GIS and Information Technology, for the period of December 1, 2025 through November 30, 2028, for a total contract amount of $4,095,838.65. Contract pursuant to the Governmental Joint Purchasing Act, 30 ILCS 525/2 (State of Illinois Master Agreement #8250858). TE-P-0019-25 Approved Pass
  40. 7.G.3. Recommendation for the approval of a contract purchase order to BDO USA LLP, for the annual software maintenance of FireEye Security software, for Information Technology, for the period of December 10, 2025 through December 9, 2026, for a contract total amount of $189,409. This is the third and final optional renewal per lowest responsible bidder, bid #22-124-IT. TE-P-0020-25 Approved Pass
  41. 7.G.4. Recommendation for the approval of a contract purchase order to SHI International Corp, for an Enterprise Term Lease Agreement with Adobe Systems Inc., for Adobe software licensing for use by DuPage County and the Forest Preserve District of DuPage County, for Information Technology, for the period of December 10, 2025 through December 9, 2026, for a contract total of $155,994.59. Contract pursuant to the Intergovernmental Cooperation Act (Sourcewell Contract #121923-SHI). The Forest Preserve will be charged back for their portion of this purchase. TE-P-0021-25 Approved Pass
  42. 7.G.5. Recommendation for the approval of a contract purchase order to MHC Software, Inc., for annual maintenance of the Enterprise Content Management System that integrates with the ERP system for Finance and Human Resources, for Information Technology, for the period of December 1, 2025 through November 30, 2026, for a contract total amount of $91,930.60. Per 55 ILCS 5/5-1022(c) not suitable for competitive bids. (Sole Source - This is proprietary software.) TE-P-0022-25 Approved Pass
  43. 7.G.6. Recommendation for the approval of a contract purchase order to Critical Power Solutions Group, LLC, for the procurement and delivery of an Eaton Uninterruptible Power Supply (UPS), for Information Technology, for the period of December 1, 2025 through November 30, 2026, for a contract total amount of $83,748; per lowest responsible bid #25-111-IT. TE-P-0023-25 Approved Pass
  44. 7.G.7. Recommendation for the approval of a contract to Granicus LLC, for annual support and hosting of Legistar legislative management software and streaming services, for Information Technology, for the period of December 1, 2025 through November 30, 2026, for a total contract amount of $45,066.22, per Cooperative Purchasing Agreement pricing, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act" NCPA 01-115. TE-P-0024-25 Approved Pass
  45. H. Transportation - Ozog
  46. 7.H.1. DT-R-0079B-23 - Amendment to DT-R-0079A-23 - Rescind prior approved Local Public Agency Agreement due to change in project cost participation and approve updated Local Public Agency Agreement between the County of DuPage and the Illinois Department of Transportation for CH9/Lemont Road and CH31/87th Street, Section 16-00232-00-CH; (Estimated County Cost $4,591,614). 25-2680 Approved Pass
  47. 7.H.2. Intergovernmental Agreement between the County of DuPage and the Illinois State Toll Highway Authority, for certain portions of bridge improvements of the Ronald Reagan Memorial Toll Way (“I-88”) and its crossroad bridges with a total estimated County cost of $1,857,217.06. DT-R-0034-25 Approved Pass
  48. 7.H.3. Agreement between the County of DuPage, Illinois and Oxcart Permit Systems, LLC. Overweight/Over Dimension Permitting Services as needed for the Division of Transportation, for the period of December 1, 2025 through November 30, 2029. (No County cost). DT-R-0035-25 Approved Pass
  49. 8. FINANCE RESOLUTIONS
  50. 8.A. Acceptance and appropriation of the Illinois Home Weatherization Assistance Program DOE Grant PY26 Inter-Governmental Agreement No. 25-401028, for the Weatherization Unit, Company 5000 - Accounting Unit 1400, for the period of July 1, 2025 through June 26, 2026, in the amount of $638,116. (Community Services) FI-R-0190-25 Approved Pass
  51. 8.B. Acceptance of an extension of time for the DuPage County Health Department Heroin Opioid Prevention and Education (HOPE) First Offender Court Unified for Success (FOCUS) Court Grant FY21, Company 5000 - Accounting Unit 5905. (Probation and Court Services) FI-R-0191-25 Approved Pass
  52. 8.C. Acceptance and appropriation of Public Defender Services Grant PY26 Inter-Governmental Agreement No. 422091, Company 5000 - Accounting Unit 6350, in the amount of $50,250. (Public Defenders Office) FI-R-0192-25 Approved Pass
  53. 8.D. Additional appropriation for the General Fund, Company 1000 - Accounting Units 4200 and 4220, for Fiscal Year 2025, in the amount of $268,159. (County Clerk) FI-R-0194-25 Defeated Fail
  54. 52 page break
  55. 9. INFORMATIONAL
  56. 53 Deputy Clerk Adam Johnson was in attendance to answer questions from committee members. Questions were asked regarding what funds remain in the Clerk's budget and what is the projected shortfall for Fiscal Year 2025.
  57. A. Payment of Claims
  58. 54 A motion was made by Member Zay and seconded by Member Krajewski to place agenda item number 10 (Discussion) and agenda item number 13 (Executive Session) before agenda item number 9 (Informational). Upon a voice vote, the motion passed.
  59. 9.A.1. 10-24-2025 Paylist 25-2634 Approved Pass
  60. 9.A.2. 10-24-2025 Auto Debit Paylist 25-2636 Approved Pass
  61. 9.A.3. 10-28-2025 Paylist 25-2662 Approved Pass
  62. 57 Chief Financial Officer, Jeff Martynowicz, provided the committee with an overview of the invoice approval and payment process.
  63. 9.A.4. 10-31-2025 Paylist 25-2704 Approved Pass
  64. 58 MOTION TO ENTER INTO EXECUTIVE SESSION
  65. 9.A.5. 11-04-2025 Auto Debit Paylist 25-2709 Approved Pass
  66. 59 A motion was made by Member Haider and seconded by Member Honig to enter into Executive Session. Upon a roll call vote, the motion passed. Ayes (17): Cahill, Childress, Covert, DeSart, Eckhoff, Evans, Galassi, Garcia, Haider, Honig, LaPlante, Martinez, Ozog, Schwarze, Tornatore, Yoo, Zay Nays (0): Absent (1): Krajewski
  67. 9.A.6. 11-04-2025 Paylist 25-2716 Approved Pass
  68. 9.A.7. 11-05-2025 Public Works Refunds Paylist 25-2721 Approved Pass
  69. B. Wire Transfers
  70. 9.B.1. 11-06-2025 Corvel Wire Transfer 25-2742 Approved Pass
  71. C. Appointments
  72. 9.C.1 Resolution Approving Member Initiative Program Agreements. CB-R-0079-25 Approved Pass
  73. 9.C.2. Appointment of William Worobec as the DuPage County Investigator General. CB-R-0080-25 Approved Pass
  74. D. Grant Proposal Notifications
  75. 9.D.1. GPN 025-25: Archival Projects - National Historical Publications and Records Commission (NHPRC) - $150,000. (County Recorder) 25-2690 Approved Pass
  76. 10. DISCUSSION
  77. 10.A. DuPagePads Funding Request
  78. 71 page break
  79. 11. OLD BUSINESS
  80. 12. NEW BUSINESS
  81. 13. EXECUTIVE SESSION
  82. 13.A. Pursuant to Open Meetings Act 5 ILCS 120/2 (c) (11) - Litigation
  83. 14. ADJOURNMENT