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Finance Committee

November 25, 2025 ·8:00 AM Final

County Board Room

Agenda PDF Minutes PDF Official record ↗

Agenda — 84 items

  1. 1. CALL TO ORDER
  2. 2. ROLL CALL
  3. 2 MOTION TO ALLOW FOR REMOTE PARTICIPATION
  4. 3. PUBLIC COMMENT
  5. 3 A motion was made by Member Cahill and seconded by Member Evans to allow for remote participation. Upon a voice vote, the motion passed. Member Zay attended the meeting remotely.
  6. 4. CHAIRWOMAN'S REMARKS - CHAIR GARCIA
  7. 5. APPROVAL OF MINUTES
  8. 5 Member Childress arrived at 8:06 AM.
  9. 5.A. Finance Committee - Regular Meeting - Wednesday, November 12, 2025 25-2824 Approved Pass
  10. 6. BUDGET TRANSFERS
  11. 6.A. Transfer of funds from 1100-4310-50010 (overtime) to 1100-4310-51000 (benefit payments), in the amount of $4,433, to fulfill budget shortage. (Recorder's Office) 25-2845 Approved Pass
  12. 6.B. Transfer of funds from 1000-4300-53804 (postage & postal charges) to 1000-4300-54107 (software), in the amount of $500, needed for the software account. (Recorder's Office) 25-2868 Approved Pass
  13. 6.C. Transfer of funds from 6000-1195-53828 (contingencies) to 6000-1970-54110 (equipment & machinery) and 6000-4700-54110 (equipment & machinery), in the amount of $1,828,853, for radio replacements for OHSEM, Sheriff, Probation, and State's Attorney. 25-2888 Approved Pass
  14. 6.D. Budget Transfers 11-25-2025 - Various Companies and Accounting Units 25-2846 Approved Pass
  15. 12 page break
  16. 7. PROCUREMENT REQUISITIONS
  17. A. Finance - Garcia
  18. 7.A.1. Recommendation for the approval of a contract purchase order issued to ODP Business Solutions, for the purchase of office supplies, for various County Departments, for the period of December 1, 2025 through November 30, 2026, for a contract amount not to exceed $259,842. Contract pursuant to the Intergovernmental Cooperation Act (Omnia Contract #19-12R). FI-P-0024-25 Approved Pass
  19. 7.A.2. Recommendation for the approval of a contract purchase order issued to Amazon Capital Services, for the purchase of office supplies and miscellaneous items, for various County Departments, for the period of December 1, 2025 through November 30, 2026, for a contract amount not to exceed $855,262. Contract pursuant to the Intergovernmental Cooperation Act (Omnia Contract #LS4679). FI-P-0025-25 Approved Pass
  20. 7.A.3. Recommendation for the approval of a contract purchase order issued to Aloha Print Group, for on-demand printing services, for various County Departments, for the period of December 1, 2025 through November 30, 2026, for a contract total amount not to exceed $95,905; per renewal of RFP #24-029-FIN, first of three optional renewals. FI-P-0026-25 Approved Pass
  21. 7.A.4. Recommendation for the approval of a contract purchase order issued to Physicians' Record Company, for printed carbonless forms, for various County Departments, for the period of December 1, 2025 through November 30, 2026, for a contract total amount not to exceed $31,000; per bid #25-110-FIN. FI-P-0027-25 Approved Pass
  22. 7.A.5. Recommendation for the approval of a contract purchase order issued to Titan Image Group, for printed business envelopes, for various County Departments, for the period of December 1, 2025 through November 30, 2026, for a contract total amount not to exceed $81,280; per renewal of Bid #23-044-FIN; second of three optional renewals. FI-P-0028-25 Approved Pass
  23. 7.A.6. Recommendation for the approval of a contract purchase order issued to Trintech, Inc., for automated bank account reconciliation software, for the Treasurer's Office, for the period of November 25, 2025 through November 24, 2028, for a contract total amount not to exceed $115,477.13; per RFP #TR11-6-2025. (Treasurer's Office) FI-P-0029-25 Approved Pass
  24. 7.A.7. Recommendation for the approval of a contract purchase order issued to Federal Express, to provide express mail services, for various County Departments, for the period of December 1, 2025 through November 30, 2026, for a contract amount not to exceed $39,600. Contract pursuant to the Intergovernmental Cooperation Act (NASPO Agreement #MA454). FI-P-0030-25 Approved Pass
  25. 7.A.8. Recommendation for the approval of a contract purchase order issued to Midland Paper, to provide copy and bond paper, for the Mailroom, for the period of December 1, 2025 through November 30, 2026, for a contract amount not to exceed $147,645.40; per bid #25-118-FIN. FI-P-0031-25 Approved Pass
  26. 7.A.9. Recommendation for the approval of a contract purchase order issued to Printing Supplies USA, LLC, to provide toner cartridges, for various County Departments, for the period of December 1, 2025 through November 30, 2026, for a contract amount not to exceed $47,700; per bid #25-119-FIN. FI-P-0032-25 Approved Pass
  27. B. Animal Services - Krajewski
  28. 7.B.1. Acceptance and appropriation of interest earned on investment for the DuPage Animal Friends Unrestricted PY25 Grant, Company 5000 - Accounting Unit 1310, in the amount of $24. (Animal Services) FI-R-0198-25 Approved Pass
  29. C. Human Services - Schwarze
  30. 7.C.1. Recommendation for the approval of a contract purchase order to LeadingAge Illinois, for annual dues, for the DuPage Care Center, for the period of January 1, 2026 through December 31, 2026, for a contract total amount not to exceed $36,000. Other Professional Services not suitable for competitive bid per 55 ILCS 5/5-1022(c). Vendor selected pursuant to DuPage County Procurement Ordinance 2-353(1)(b). HS-P-0055-25 Approved Pass
  31. 7.C.2. Recommendation for the approval of a contract purchase order to Symbria Rehab, Inc., for Community Wellness Partner for the Wellness Center staffing and management for the Outpatient Center at the DuPage Care Center, for the period of December 1, 2025 through November 30, 2026, for a contract total not to exceed $66,500; per RFP #25-100-DCC. HS-P-0056-25 Approved Pass
  32. 7.C.3. Recommendation for the approval of a contract purchase order to Professional Medical & Surgical Supply, to provide examination gloves, for the DuPage Care Center, for the period of January 1, 2026 through December 31, 2026, for a total contract not to exceed $90,000; per bid #23-102-DCC, second of three one-year optional renewals. HS-P-0057-25 Approved Pass
  33. 7.C.4. Recommendation for the approval of a contract purchase order to Symbria Rehab, Inc., for Physical, Occupational, Speech and Respiratory Therapy Consulting Services, for the DuPage Care Center, for the period of December 1, 2025 through November 30, 2026, for a contract total not to exceed $700,000; per RFP #25-092-DCC. HS-P-0058-25 Approved Pass
  34. D. Judicial and Public Safety - Evans
  35. 7.D.1. Transfer of funds from 1300-4130-50050 (temporary salaries), 1300-4130-50080 (salary & wage adjustments), 1300-4130-51040 (employee medical & hospital insurance) to 1300-4130-50000 (regular salaries), 1300-4130-51010 (employer share IMRF), and 1300-4130-51030 (employer share social security), in the amount of $12,959, for merit bonuses. (Coroner's Office) 25-2860 Approved Pass
  36. 7.D.2. Recommendation for the approval of a change order amending purchase order 6919-0001 SERV, issued to Sentinel Offender Services, LLC, to provide alcohol monitoring services and remote breath RBPro to adult clients, to increase the purchase order in the amount of $37,000, resulting in an amended purchase order total amount not to exceed $37,001. (Grant-Funded) (Probation & Court Services) JPS-CO-0008-25 Approved Pass
  37. 7.D.3. Amendment to Purchase Order 7523-0001 SERV, issued to CDW, LLC, to increase the contract encumbrance in the amount of $40,000, for a new contract total not to exceed $340,000. (Sheriff's Office) JPS-CO-0009-25 Approved Pass
  38. 7.D.4. Recommendation for the approval of a contract purchase order to the DuPage County Health Department, to provide a court navigator for court participants in the 18th Judicial Circuit, for the period of December 1, 2025 through November 30, 2026, for a contract total amount not to exceed $48,000. (18th Judicial Circuit Court) JPS-P-0049-25 Approved Pass
  39. 7.D.5. Recommendation for the approval of a contract purchase order to Megan Elsner of Lafata Law, LLC, to provide professional services as a Child Protection GAL Attorney, for the period of December 1, 2025 through November 30, 2026, for a contract total amount not to exceed $42,000. Other professional services not suitable for competitive bid per 55 ILCS 5/5-1022(c). Vendor selected pursuant to DuPage County Procurement Ordinance 2-353(1)(b). (18th Judicial Circuit Court) JPS-P-0050-25 Approved Pass
  40. 7.D.6. Recommendation for the approval of a contract purchase order to William G. Worobec, of the Law Office of William G. Worobec, to provide professional services as a Child Protection GAL Attorney, for the period of December 1, 2025 through November 30, 2026, for a contract total amount not to exceed $42,000. Other professional services not suitable for competitive bid per 55 ILCS 5/5-1022(c). Vendor selected pursuant to DuPage County Procurement Ordinance 2-353(1)(b). (18th Judicial Circuit Court) JPS-P-0051-25 Approved Pass
  41. 7.D.7. Recommendation for the approval of a contract purchase order to William G. Worobec, of the Law Office of William G. Worobec, to provide professional services as a conflict attorney in the Sexually Violent Person Act or Sexually Dangerous Person Act, for the period of December 1, 2025 through November 30, 2026, for a contract total amount not to exceed $48,000. Other professional services not suitable for competitive bid per 55 ILCS 5/5-1022(c). Vendor selected pursuant to DuPage County Procurement Ordinance 2-353(1)(b). (18th Judicial Circuit Court) JPS-P-0052-25 Approved Pass
  42. 7.D.8. Recommendation for the approval of a contract purchase order to the DuPage County Health Department, to provide mental health case management services, for Probation & Court Services, for the period of December 1, 2025 through November 30, 2026, for a contract total amount not to exceed $208,000; per Intergovernmental Agreement. (Probation & Court Services) JPS-P-0053-25 Approved Pass
  43. 7.D.9. Recommendation for the approval of a contract purchase order to Streicher's, Inc., for the purchase of ballistic and stab resistant armor for the deputies, for the Sheriff's Office, for the period of December 1, 2025 through November 30, 2026, for a contract total not to exceed $400,000. Contract pursuant to the Governmental Joint Purchasing Act, NASPO contract pricing - Master Agreement #198469. (Sheriff's Office) JPS-P-0054-25 Approved Pass
  44. 7.D.10. Recommendation for the approval of a contract purchase order to CDW Government, LLC, for the purchase of IT office equipment and supplies, for the Sheriff's Office, for the period of December 1, 2025 through November 30, 2026, for a contract total not to exceed $525,000. Contract pursuant to the Intergovernmental Cooperation Act (Omnia Contract #2024056-01. (Sheriff's Office) JPS-P-0055-25 Approved Pass
  45. 7.D.11. Recommendation for the approval of a contract purchase order to Heartland Business Systems, for the purchase of IT office equipment and supplies, for the Sheriff's Office, for the period of December 1, 2025 through November 30, 2026, for a contract total not to exceed $650,000. Contract pursuant to the Intergovernmental Cooperation Act (TIPS Contract #220105). (Sheriff's Office) JPS-P-0056-25 Approved Pass
  46. 7.D.12. Recommendation for the approval of a contract purchase order to American Infrastructure & Tower, LLC, to provide preventative maintenance for digital radio equipment, for the Sheriff's Office, for the period of December 1, 2025 through November 30, 2026, for a contract total amount not to exceed $252,676; per lowest responsible bid #25-102-SHF. (Sheriff's Office) JPS-P-0057-25 Approved Pass
  47. 7.D.13. Recommendation for the approval of a contract purchase order issued to Journal Technologies, Inc., for a case management system and monthly storage costs and upgrades, for the Public Defender's Office, for the period of December 1, 2025 through November 30, 2026, for a contract total amount of $270,976; per RFP #17-143-BF. (Public Defender’s Office) JPS-P-0058-25 Approved Pass
  48. 7.D.14. Recommendation for the approval of a contract purchase order to Vizocom ICT, LLC, for the purchase of nitrile gloves, for the Sheriff's Office, for the period of November 1, 2025 through November 30, 2026, for a contract total not amount to exceed $14,750; per lowest responsible bid (invoice #15763). (Sheriff's Office) JPS-P-0059-25 Approved Pass
  49. 7.D.15. Recommendation for the approval of a contract purchase order issued to New Traditions, for transferring bodies to the county morgue, for the Coroner's Office, for the period of December 1, 2025 through November 30, 2029, for a contract total amount not to exceed $480,000; per RFP #25-121-COR. (Coroner’s Office) JPS-P-0060-25 Approved Pass
  50. 7.D.16. Recommendation for the approval of a contract purchase order issued to NMS Labs, for toxicology lab services, for the Coroner's Office, for the period of December 1, 2025 through November 30, 2029, for a contract total amount not to exceed $400,000; per RFP #25-120-COR. (Coroner’s Office) JPS-P-0061-25 Approved Pass
  51. 7.D.17. Recommendation for the approval of a contract purchase order issued to Sutton Ford, Inc., to furnish and deliver one (1) Ford Escape for the Children's Advocacy Center, for the period of November 25, 2025 through November 30, 2026, for a contract total amount not to exceed $33,135. Contract pursuant to the Governmental Joint Purchasing Act, 30 ILCS 525/2 (State of Illinois - Central Management Services, JPMC Police Pursuit and Special Service Vehicles). (State's Attorney) JPS-P-0062-25 Approved Pass
  52. 49 page break
  53. E. Public Works - Childress
  54. 7.E.1. Recommendation for the approval of a contract to Heartland Business Systems LLC, to replace and expand existing video surveillance solution with Verkada Command for the Circuit Court at the Judicial Office Facility, for Facilities Management, for the period of November 25, 2025 through November 24, 2026, for a total contract amount not to exceed $1,457,141.52; per quote #391347 v2. Contract pursuant to the Intergovernmental Cooperation Act (TIPS Contract #220105). FM-P-0053-25 Approved Pass
  55. 7.E.2. Recommendation for the approval of an Agreement between the County of DuPage, Illinois, and the DuPage County Employees' Credit Union, for lease of space at the JTK Administration Building and ATM Operation at the Sheriff's Office, for Facilities Management, for the ten-year period of December 1, 2025 through November 30, 2035, for an annual amount not to exceed $1.00. FM-R-0012-25 Approved Pass
  56. F. Technology - Covert
  57. 7.F.1. Recommendation for the approval of a contract purchase order to EPM Pros Inc. d/b/a Bakerfield Solutions, for the procurement of professional services to implement reconciliation software Adra by Trintech, for Information Technology and the Treasurer's Office, for the period of November 26, 2025 through November 30, 2026, for a total contract amount of $22,950. Exempt from bidding per 55 ILCS 5/5-1022 'Competitive Bids' (D) IT/Telecom Purchases Under $35,000. 25-2859 Approved Pass
  58. 7.F.2. Recommendation for the approval of a contract purchase order to CDW Government, Inc., for the procurement of service and support for the DuPage County Network, for Information Technology, for the period of December 6, 2025 through November 30, 2026, for a total contract amount of $91,045.70, per Cooperative Purchasing Agreement Pricing, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act" - Sourcewell contract #121923-CDW. TE-P-0025-25 Approved Pass
  59. G. Transportation - Ozog
  60. 7.G.1. DT-R-0033A-25 – Amendment to Resolution DT-R-0033-25 between the County of DuPage and Downers Grove Township Road District for the 2025 Road Maintenance Program; (Correction of Project Section Number from Section # 25-01328-01-RS to # 25-01328-00-RS). 25-2777 Approved Pass
  61. 7.G.2. Recommendation for the approval of a contract purchase order to Sid Tools Company d/b/a MSC Industrial Supply, to furnish and deliver maintenance, repair and operation supplies, for the Division of Transportation on an as-needed basis, for the period of January 1, 2026 through November 8, 2026, for a contract total not to exceed $35,000. Contract pursuant to the Intergovernmental Cooperation Act (Sourcewell Contract #091422-MSI). DT-P-0051-25 Approved Pass
  62. 7.G.3. Recommendation for the approval of a contract to HBK Engineering, LLC, to provide professional surveying, underground locating, marking services and subsurface utility engineering services upon request for various locations, Section 25-PULMS-05-MS, for a contract total not to exceed $500,000. Professional Services (Architects, Engineers, and Land Surveyors) vetted through a qualification-based selection process in compliance with the Local Government Professional Services Selection Act, 50 ILCS 510/.01 et seq. DT-P-0052-25 Approved Pass
  63. 8. FINANCE RESOLUTIONS
  64. 8.A. Acceptance and appropriation of the Illinois Department of Commerce & Economic Opportunity PY26 State Supplemental Funds Inter-Governmental Agreement No. 26-071006, Company 5000 - Accounting Unit 2841, in the amount of $148,128. (Workforce Development Division) FI-R-0193-25 Approved Pass
  65. 8.B. Acceptance and appropriation of the DuPage Animal Friends Unrestricted Grant PY26, Company 5000 - Accounting Unit 1310, in the amount of $50,000. (Animal Services) FI-R-0195-25 Approved Pass
  66. 8.C. Acceptance and appropriation of the DuPage Animal Friends Marketing Coordinator Grant PY26, Company 5000 - Accounting Unit 1310, in the amount of $100,000. (Animal Services) FI-R-0196-25 Approved Pass
  67. 8.D. Acceptance and Appropriation of the Sustained Traffic Enforcement Program PY26 Grant Inter-Governmental Agreement No. HS-26-0179, 0402 Company 5000- Accounting Unit 4525 in the amount of $39,294 (Sheriff's Office) FI-R-0197-25 Approved Pass
  68. 8.E. Approval of an agreement between the County of DuPage and DuPagePads, for additional sheltering capacity and services, in the amount of $342,090. (ARPA Interest) FI-R-0199-25 Approved Pass
  69. 8.F. Approval of an agreement between the County of DuPage and The Community House, for community engagement services, in the amount of $25,000. (ARPA Interest) FI-R-0200-25 Approved Pass
  70. 8.G. Amendment to Resolution FI-R-0163-25 Renewal of Group Insurance Programs. (Human Resources) FI-R-0204-25 Approved Pass
  71. 8.H. Additional appropriation for the Coroner's Fee Fund, Company 1300 - Accounting Unit 4130, in the amount of $20,500. (Coroner's Office) FI-R-0202-25 Approved Pass
  72. 8.I. Additional appropriation for the General Fund, Company 1000 - Accounting Units 4200 and 4220, for Fiscal Year 2025, in the amount of $268,159. (County Clerk) FI-R-0203-25 Defeated Fail
  73. 9. INFORMATIONAL
  74. A. Payment of Claims
  75. 9.A.1. 11-07-2025 Paylist 25-2759 Approved Pass
  76. 9.A.2. 11-07-2025 Auto Debit Paylist 25-2760 Approved Pass
  77. 9.A.3. 11-14-2025 Paylist 25-2819 Approved Pass
  78. 9.A.4. 11-14-2025 Auto Debit Paylist 25-2821 Approved Pass
  79. 9.A.5. 11-18-2025 Paylist 25-2841 Approved Pass
  80. B. Grant Proposal Notifications
  81. 9.B.1. GPN 026-25: BJA PY26 Strengthening the Medical Examiner- Coroner System Program-Bureau of Justice Assistance- DuPage County Coroner's Office- $93,558. (Coroner's Office) 25-2804 Approved Pass
  82. 10. OLD BUSINESS
  83. 11. NEW BUSINESS
  84. 12. ADJOURNMENT