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Committee of the Whole

June 4, 2024 ·9:00 AM Final

Manuel J. Maloof Auditorium

Agenda PDF Minutes PDF Official record ↗

Agenda — 84 items

  1. 1 Tentative Agenda
  2. 1 Attendance
  3. 2 This Agenda is not final and subject to change, as the agenda for the Regular Board of Commissioners' meeting is set at the Committee of the Whole.
  4. I. Committee of the Whole
  5. A. Committee Reports
  6. B. Decide DeKalb Quarterly Update
  7. C. Review of the Proposed Executive Agenda for June 11, 2024
  8. 7 PROPOSED PUBLIC HEARING ITEMS
  9. 8 Public Works - Transportation
  10. 9 Commission District(s): 5 & 7 Traffic Calming Petition - Forest Lake Parkway off Turner Hill Road. No Cost to County. 2024-0627 Accepted to BOC agenda - Public Hearing
  11. 10 PROPOSED PRELIMINARY ITEMS
  12. 11 Chief Executive Office
  13. 12 Commission District(s): All. Appropriation of Emergency Rental Assistance (“ERA 2”) funds to several DeKalb County Non-Profits Agencies for assistance with the DeKalb County “Integrated Community Care Initiative” (ICCI) in an aggregate amount of $13,000,000. 2024-0593 Accepted to the BOC agenda and assigned
  14. 13 Human Services
  15. 14 Commission District(s): All Acceptance of funds from the Atlanta Regional Commission for DeKalb Senior Services for SFY 2025 2024-0653 Accepted to the BOC agenda and assigned
  16. 15 Purchasing & Contracting
  17. 16 Purchasing & Contracting - to ERPS Committee
  18. 17 Commission District(s): ALL CA - Cooperative Agreement for Fire Fighting Equipment (National Purchasing Partners Government/League of Oregon Cities (NPP/LOC) Contract No. PS20050-1910): for use by Fire Rescue Services (FR). Consists of piggybacking off the competitively let NPP Contract to purchase and install three (3) Artic Compressors and Equipment Accessories. Awarded to Ten-8 Fire & Safety, LLC. Amount Not To Exceed: $206,852.04. 2024-0650 Accepted to the BOC agenda and assigned
  19. 18 Commission District(s): ALL LB - Invitation No. 24-101641 Helicopter Maintenance and Repair Service (Annual Contract with 4 Options to Renew): for use by Police Services (PS). Consists of providing helicopter repair and maintenance services for existing County helicopters. Recommend award to the sole responsive and responsible bidder: Rotor Resources, LLC. Amount Not To Exceed: $600,000.00. 2024-0664 Accepted to the BOC agenda and assigned
  20. 19 Purchasing & Contracting - to OPS Committee
  21. 20 Commission District(s): ALL RAT - Ratification of Purchase Order No. 1376153 Replacement Chiller No. 1 at the Juvenile Justice Center: for use by the Department of Facilities Management (FM). This request seeks to ratify a previously issued purchase order for Chiller No. 1 at the Juvenile Justice Center due to malfunction. Awarded to: B&W Mechanical Contractors Inc. Amount Not To Exceed: $379,010.00. 2024-0526 Accepted to the BOC agenda and assigned
  22. 21 Commission District(s): ALL CO - Change Order No. 11 to Contract No. 1147259 Elevator, Escalator and Walkway Maintenance and Modernization Services and Related Solutions (Omnia Partners Contract No. EV2516): for use by the Department of Facilities Management (FM). This contract consists of purchasing off the competitively let OMNIA Partners contract for monthly preventative maintenance, inspections, testing and modernization of the County’s elevators and associated equipment. This request seeks to increase the contract funds for monthly maintenance, emergent and unexpected repairs and inspections through the term of the contract. Awarded to: KONE, Inc. Amount Not To Exceed: $250,000.00. 2024-0551 Accepted to the BOC agenda and assigned
  23. 22 Commission District(s): ALL REN - Contract Nos.: 1296353, 1296358, 1296360, 1295907, 1296448, 1295914, 1296454, 1296417, 1296362, 1296020, 1296458, 1321602, 1296027, 1296365,1296467, 1296559, 1296815, 1296651, 1295939, 1298227, 1296826, 1296828, 1295932, 1296472, 1295979, 1295933, 1296529, 1295934, 1295945, 1296668, 1295952, 1296803, 1296574, 1295957, 1296535, 1296957, 1296434, 1295975, 1300505, 1295981, 1296971, 1296829, 1295992, 1295997, 1296000, 1295994 and 1296008 Parts for Vehicles and Off-Road Equipment (Annual Contract - 2nd of 2 Options to Renew): for use by Public Works-Fleet Management, Police Services, and the Department of Fire & Rescue. These contracts consist of repair parts for all types of vehicles and equipment. This request seeks to exercise the 2nd renewal option through June 30, 2025. This request also seeks to reserve the right to transfer funds between contracts based on Department needs. Awarded to below listed 47 vendors. Total Amount Not To Exceed: $7,325,000.00. 2024-0608 Accepted to the BOC agenda and assigned
  24. 23 Commission District(s): ALL CO - Change Order No. 2 to Contract Nos.: 1297340, 1297343, 1297344, 1297345 and 1297347 Vehicle Mounted GPS Devices: for use by Public Works - Fleet Management (Fleet), Roads and Drainage (R&D), Sanitation, DeKalb County Code Compliance Administration (DKCCA), and the Department of Watershed Management (DWM). These contracts consist of purchasing off the competitively let Georgia Technology Authority (GTA) Contract No. 9800-GTA794-V and the Sourcewell Cooperative Agreement No. 020221-NWF to provide vehicle routing and tracking capabilities necessary for the efficient operation of the aforementioned departments. This request seeks to increase contract funds and term through June 30, 2025. Awarded to Verizon Wireless. Amount Not To Exceed: $228,389.00. 2024-0620 Accepted to the BOC agenda and assigned
  25. 24 Commission District(s): ALL CO - Change Order No. 3 to Contract 1279477 Microsoft (MS) Azure SCE Services: for use by the Department of Innovation and Technology (DoIT). This contract consists of purchasing from the competitively let Statewide Contract (SWC) 99999-SPD-SPD0000060-0006 for the purchase of thirty-six (36) months of Microsoft (MS) Azure SCE service credits to operate the County’s business systems and data storage. This request seeks to increase contract funds as the County continues to increase the annual utilization of MS Azure services. Awarded to Dell Marketing, LP. Amount Not To Exceed: $1,500,840.00. 2024-0636 Accepted to the BOC agenda and assigned
  26. 25 Commission District(s): ALL RFP - Request for Proposals No. 24-500664 Standby Mechanical Engineering and Energy Support Services (Multiyear): for use by the Department of Facilities Management (FM). Consists of providing quality mechanical engineering and energy engineering design support, assessments, and consultations to ensure that the County’s infrastructure and facilities operate at peak efficiency. Recommend award to the highest scoring proposers: S.L. King & Associates, Spellman & Associates, Inc., and TLC Engineering Solutions. Total Amount Not To Exceed: $3,000,000.00. 2024-0665 Accepted to the BOC agenda and assigned
  27. 26 Commission District(s): 1&6 CO - Changer Order No. 2 to Contract No. 1337922 Noise Operations and Monitoring System (NOMS) with Installation of New NMT, Including Flight Tracking and Complaint Management Software and NOMS Service and Maintenance at DeKalb Peachtree Airport (Mult-Year Agreement): for use by DeKalb Peachtree Airport (Airport). This contract consists of providing the purchase, installation, and maintenance of four (4) NOMS and NMTS systems. This request seeks to increase contract funds. Awarded to PASSUR Aerospace, Inc. Amount Not To Exceed: $57,931.32. 2024-0676 Accepted to the BOC agenda and assigned
  28. 27 Purchasing & Contracting - to PECS Committee
  29. 28 Commission District(s): ALL RFP - Request for Proposals No. 24-500669 Neighborhood Stabilization Program (NSP-1) Implementation: for use by the Department of Community Development (CD). Consists of acquiring, rehabilitating, and selling DeKalb residential properties. Recommend award to the highest scoring proposer: National Property Institute LLC. Amount Not To Exceed: $6,000,000.00. 2024-0611 Accepted to the BOC agenda and assigned
  30. 29 Purchasing & Contracting - to PWI Committee
  31. 30 Commission District(s): ALL REN - Contract No. 1303313 Commercial Containers, Commercial Container Lids, Commercial Recycle Containers, and Roll-Off Containers (Annual Contract 2nd Renewal of 2 Options to Renew): for use by the Department of Public Works - Sanitation. This contract consists of supplying commercial containers for the roll-off and commercial services. This request seeks to exercise the 2nd renewal option through August 31, 2025. Awarded to Wastequip Manufacturing Company, LLC. Amount Not to Exceed: $250,000.00. 2024-0623 Accepted to the BOC agenda and assigned
  32. 31 Commission District(s): ALL REN - Contract No. 1303265 Steel Bottoms & Top Lids (Annual Contract 2nd Renewal of 2 Options to Renew): for use by the Department of Public Works - Sanitation (Sanitation). This contract consists of purchasing steel bottoms and top lids for commercial containers at various locations within the County. This request seeks to exercise the 2nd renewal option through August 31, 2025. Awarded to Wastequip Manufacturing Company, LLC. Amount Not to Exceed: $150,000.00 2024-0625 Accepted to the BOC agenda and assigned
  33. D. Review of Board of Commissioners Preliminary Agenda
  34. 33 PRELIMINARY
  35. 34 Board Of Commissioners
  36. 35 Commission District(s): All Approval of Minutes for the June 4, 2024 Committee of the Whole Meeting 2024-0729 Accepted to the BOC agenda - Consent
  37. 36 Board of Commissioners - District 2
  38. 37 Commission District(s): All Commission Districts Appropriation of $10,000 from the 2024 District 2 Youth Reserve for Appropriation for the 4th Annual Boys to Men & Girls to Pearls Summer Camp 2024-0717 Accepted to the BOC agenda - Consent
  39. 38 Commission District(s): All Commission District Appropriation of $10,000 from the 2024 District 2 Reserve for Appropriation to the 2024 STEM Summer Camp June 10 through June 14 in Partnership with Georgia Piedmont Technical College Foundation 2024-0719 Accepted to the BOC agenda - Consent
  40. 39 Clerk to the Board of Commissioner and CEO
  41. 40 Commission District(s): All Approval of Minutes of the Special Called Meeting of May 7, 2024. 2024-0681 Accepted to the BOC agenda - Consent
  42. 41 Commission District(s): All Approval of Minutes of the Special Called Meeting of May 22, 2024. 2024-0698 Accepted to the BOC agenda - Consent
  43. 42 Commission District(s): All Approval of the Minutes of the Board of Commissioners Zoning Meeting of May 23, 2024 2024-0709 Accepted to the BOC agenda - Consent
  44. 43 District Attorney
  45. 44 Commission District(s): all Creation of a temporary, part-time, grant-funded Cold Case Investigative Program Director position in the District Attorney’s Office; no County funds required 2024-0720 Accepted to the BOC agenda and assigned
  46. 45 Superior Court
  47. 46 Commission District(s): All Criminal Justice Coordinating Council Grant to the DeKalb County Felony Mental Health Court-$118,823.00 2024-0714 Accepted to the BOC agenda - Consent
  48. E. Review/Recap of New Items for the BOC Agenda
  49. F. Items Previously Heard
  50. 49 PUBLIC HEARING ITEMS
  51. 50 Finance - Risk Management
  52. 51 Commission District(s): All Home Rule Ordinance to amend the Pension Code of DeKalb County, Georgia, 1962 Ga. Laws 3088, as amended, to provide for an increase in monthly pension benefit amount to specified eligible retirees, joint annuitants and beneficiaries. 2024-0506
  53. 52 APPOINTMENTS
  54. 53 Chief Executive Office
  55. 54 Commission District(s): All Commission Districts Appointment to the Historic Preservation Commission - Ms. Ellen Rankin 2024-0602
  56. 55 Commission District(s): All Commission Districts Appointment to the DeKalb County Historic Preservation Commission - Mr. Joe Rothwell 2024-0604
  57. 56 ITEMS FOR DECISION BY THE BOARD
  58. 57 Board of Commissioners - District 2
  59. 58 Commission District(s): All Commission Districts Appropriation of $6,884 from 2023 District 2 Youth Reserves for the Youth Aviation Program at Peachtree DeKalb Airport
  60. 59 Commission District(s): All Commission Districts An Ordinance Requiring That the Attached Notice of Certain Georgia Landlord (Lessor) And Tenant (Lessee) Rights and Responsibilities (Exhibit A) Shall be Provided by All Landlords Leasing Real Property or Living Units Within Dekalb County Georgia for Residential Purposes, Prior to the Signing Of Any Lease And as an Attachment to Any Unsigned Lease Agreement, to Prospective Tenants Seeking to Lease Any Such Property or Unit; And Requiring That Both Parties to Every Such Residential Lease Shall Sign the Attached Notice Acknowledging Its Receipt Upon Signing Such Lease; And for Other Purposes.
  61. 60 Commission District(s): District 2 Ordinance to establish a cat, dog, and domestic rabbit litter registry and limit certain production and transfer of such animals. 2024-0190
  62. 61 Commission District(s): All Commission Districts Resolution Requesting Accountability and Compliance with Essential Functions Identified within the Classification Specification for the Chief of Staff, Board of Commissioners 2024-0380
  63. 62 Commission District(s): Commission District 2 Appropriation of $100,000 from District 2 American Rescue Plan (ARP) Funding for Ser Familia to Provide Comprehensive Social, Family, and Mental Health Services and Programming to Spanish-speaking Latinos 2024-0643
  64. 63 Board of Commissioners - District 4
  65. 64 Commission District(s): District 4 Appropriate not to exceed $10,000 of Youth Violence Prevention Discretionary General Funds to Biplane Rides Over Atlanta for the PDK Youth Aviation Program.
  66. 65 Board of Commissioners - District 6
  67. 66 Commission District(s): All Commission Districts To Approve a Resolution to Collaborate with MARTA to Achieve Portions of the DeKalb County Transit Master Plan Goals 2024-0282
  68. 67 Board of Commissioners - District 7
  69. 68 Commission District(s): All Districts A Resolution Of The Governing Authority Of DeKalb County, Georgia, To Provide Annual Funding To DeKalb Pro Bono
  70. 69 Chief Executive Office
  71. 70 Commission District(s): All DeKalb County Healthcare Asset Mapping and Gap Analysis. Consists of Morehouse School of Medicine (MSM) providing Healthcare Asset Mapping and Gap Analysis services to DeKalb County Government staff. This request will enable the completion of a healthcare delivery strategy. 2024-0428
  72. 71 Purchasing & Contracting
  73. 72 Purchasing & Contracting - to PECS Committee
  74. 73 Commission District(s): All LB - Invitation No. 24-101631 Plumbing Services for Community Development (DeKalb CARES) (Multi-Year Contract -with 2 Options to Renew): for use by the Department of Community Development (CD). Consists of the installation and repair of plumbing fixtures and ensuring plumbing code enforcement for qualified low to moderate-income households throughout DeKalb County. Recommend award to the lowest, responsive and responsible bidders and reserve the right to transfer funds between contracts based on the needs of the County: J2 Connect, Inc., Facility Maintenance & Services Group, Mighty Plumbing, LLC and Raw Plumbing and HVAC Services, LLC. Total Amount Not To Exceed: $3,500,000.00. 2024-0524
  75. 74 Purchasing & Contracting - to PWI Committee
  76. 75 Commission District(s): ALL LB - Invitation No. 23-101580 Litter Removal Services (Annual Contract with 2 Options to Renew): for use by Department of Public Works Sanitation/Beautification. Consists of providing year-round litter removal services on sixty-two (62) county roadways, MARTA stops, Department of Transportation interstate exit ramps, and medians. The County reserves the right to transfer funds between awardees based on Departmental needs. Recommend award to the lowest, responsive and responsible bidders: American Eagle, LLC and Russell Landscape. Total Amount Not To Exceed: $2,244,612.76.
  77. 76 Commission District(s): All CA - Trenchless Pipeline Rehabilitation Services (Houston - Galveston Area Council procurement service (HGACBuy) Contract No. TP07-18): for use by the Department of Watershed management (DWM). This contract consists of the provision of services and products pertaining to the reconstruction, rehabilitation or cleaning of pipelines, tubes, conduits or culverts by means of Trenchless technology. This request seeks to purchase from the competitively let HGACBuy agreement to assist in completing assessments of small and large diameter sanitary sewer lines, sewer cleaning, and supporting services under the Consent Decree. These services mainly include: CCTV and Sonar/TISCIT inspections; sewer cleaning; manhole rehabilitation; point repairs; cured in place pipe lining (CIPP); and as needed services such as sewer flow control, site restoration and erosion control, paving restoration, traffic control, or cleaning and CCTV. In a form acceptable to the County Attorney, the County intends to execute an agreement with Vortex Services, LLC. Awarded to Vortex Services, LLC (fka VacVision Environmental, LLC). Amount Not To Exceed: $7,454,315.44. 2024-0151
  78. 77 Commission District(s): All LB - Invitation No. 22-101496 Repair Parts for Waterlines (Three (3) Year Multiyear Contract): for use by the Department of Watershed Management (DWM). Consists of the purchase of various repair parts for waterlines. Recommend award to the lowest, responsive and responsible bidder: Core & Main LP. Amount Not to Exceed: $2,800,000.00. 2024-0224
  79. 78 Commission District(s): ALL CA - Class 4-8 Chassis with Related Equipment, Accessories, and Services (Sourcewell Contract No. 060920-KTC): for use by Public Works-Fleet Management to be used by Public Works-Sanitation. This request seeks to purchase from the competitively let Sourcewell contract for twelve (12) 28 cubic yard high compaction rear loader refuse trucks. These trucks will be used to collect residential refuse, recycling, and yard waste throughout DeKalb County. Awarded to Kenworth Truck Company, Division of PACCAR Inc. (authorized dealer MHC Kenworth - Atlanta). Amount Not To Exceed: $5,337,360.00. 2024-0482
  80. 79 Commission District(s): All CO - Change Order No. 3 to Contract No. 1297573 Debris Collection Services (Emergency Purchase): for use by Public Works - Sanitation. This contract consists of debris collection routes at the North Collection Lot. This request seeks an increase in contract funds and term through January 31, 2025. Awarded to Russell Landscape, LLC. Amount Not To Exceed: $1,137,500.00. 2024-0592
  81. 80 Commission District(s): All RFP - Request for Proposals No. 23-500650 Design Build Services for Snapfinger Advanced Wastewater Treatment Facility Expansion - Phase 3B Project (UV Disinfection System): for use by the Department of Watershed Management (DWM). Consist of providing the design, furnish, permit, construct, startup and successfully commission the ultraviolent (UV) disinfection process at the Snapfinger Advanced Wastewater Treatment Facility (SFAWTF). Recommend award to highest scoring proposer: Morgan Contracting, Inc. Amount Not To Exceed: $4,922,500.00. 2024-0600
  82. II. Special Called Meeting
  83. A. Executive Session
  84. B. Other Matters