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Board of County Commissioners

February 4, 2025 ·9:00 AM Final-revised

Board Room

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 116 items

  1. 1 CALL TO ORDER - 9:00 a.m. (RICK WILSON, CHAIR) ▶ jump to 0:17
  2. 1 Rollcall ▶ jump to 0:04
  3. 2 INVOCATION ▶ jump to 0:19
  4. 2 Note ▶ jump to 0:08
  5. 3 Murphy Hanley, Polk County Fire Rescue Chaplain ▶ jump to 0:54
  6. 3 Note ▶ jump to 0:08
  7. 4 PLEDGE OF ALLEGIANCE (RICK WILSON, CHAIR) ▶ jump to 0:54
  8. 4 Rollcall ▶ jump to 0:15
  9. A. PRESENTATIONS and RECOGNITIONS
  10. B. CEREMONIAL PROCLAMATIONS ▶ jump to 1:09
  11. B.1. The 164th Birthday of Polk County Proclamation 25-0162 ▶ jump to 1:11
  12. C. REQUEST FROM THE GENERAL PUBLIC/AUDIENCE AND OPPORTUNITY TO BE HEARD ▶ jump to 4:14
  13. C.1. Kevin Noble - Alturas Road & Alturas Loop Road, Road Conditions ▶ jump to 4:16
  14. C.2. Comments. ▶ jump to 7:25
  15. D. APPROVE CONSENT AGENDA ▶ jump to 30:39
  16. D.1. Approve Consent Agenda. 25-0089 Approved Pass ▶ jump to 30:49
  17. E. COUNTY COMPTROLLER (STACY M. BUTTERFIELD, CPA) ▶ jump to 30:51
  18. E.1. Disbursements. 25-0090 Approved Pass ▶ jump to 31:52
  19. E.2. Minutes of Regular Board meeting held on January 21, 2025. 25-0091 Approved Pass ▶ jump to 32:09
  20. F. REQUEST FROM ELECTED OFFICIAL and OTHER GOVERNMENTAL AGENCY
  21. G. COUNTY ATTORNEY (RANDY MINK)
  22. H. COUNTY MANAGER (BILL BEASLEY) ▶ jump to 33:02
  23. H.1. Approval for CSA 2021-026-02, NCLF Transfer Station Site Improvements - Design and Permitting. (Not to exceed $476,512.93) 25-0134 Approved Pass ▶ jump to 35:40
  24. H.2. Approve agreement with CPH Consulting, LLC, for architectural & engineering services for the Polk County utilities northeast regional warehouse-operations building & fleet facility. ($210,909.00 one-time expense for phase I; $56,945.43 from General Fund and $153,963.57 from Utilities CIP Fund) 25-0140 Approved Pass ▶ jump to 39:02
  25. I. COMMISSIONER DISTRICT 1 (BECKY TROUTMAN) ▶ jump to 39:05
  26. I.1. Commissioner Troutman Comments. ▶ jump to 39:06
  27. J. COMMISSIONER DISTRICT 3 (BILL BRASWELL) ▶ jump to 39:55
  28. J.1. Commissioner Braswell Comments. ▶ jump to 39:56
  29. K. COMMISSIONER DISTRICT 4 (MARTHA SANTIAGO) ▶ jump to 40:32
  30. K.1. Commissioner Santiago Comments. ▶ jump to 40:33
  31. L. COMMISSIONER DISTRICT 5 (MICHAEL SCOTT) ▶ jump to 40:34
  32. L.1. Commissioner Scott Comments. ▶ jump to 40:35
  33. M. COMMISSIONER DISTRICT 2 (RICK WILSON, CHAIR) ▶ jump to 42:08
  34. M.1. Chair Wilson Comments. ▶ jump to 42:09
  35. N. LAY BOARD APPOINTMENTS
  36. O. EXPEDITED HEARINGS PURSUANT TO RESOLUTION NO. 2022-089 ▶ jump to 42:11
  37. O.1. Public Hearing (LDCT-2024-18 Section 220 Warehouse Separation) (Adoption Hearing) to consider the adoption of a County-initiated request amending Section 220, Compatibility related to warehouse uses and loading and unloading areas. (No Fiscal Impact) 25-0132 Approved Pass ▶ jump to 46:19
  38. O.2. Public Hearing (LDCT-2024-22, Section 2.135, Parcel Specific Future Land Use Amendments) (First Reading), to consider the adoption of LDCT-2024-22, an applicant-initiated request to incorporate conditions for development on a site that include additional buffering and development requirements. Related to LDCPAS-2024-27. 25-0138 ▶ jump to 46:21
  39. P. PUBLIC HEARINGS ▶ jump to 47:25
  40. P.1. Public Hearing (LDCDD-2024-7 / Winslow’s Point CDD) to consider the adoption of an applicant-initiated ordinance to establish a new Community Development District (CDD) within the unincorporated area of the County. (No fiscal impact) 25-0130 Approved Pass ▶ jump to 57:35
  41. P.2. Public Hearing (LDCT-2024-27 SR 60 & Boy Scout Road RCC ACP Text Amendment) (First Reading) to consider the adoption of a joint County and applicant-initiated ordinance amending the Land Development Code to establish the SR 60 & Boy Scout Road Rural Cluster Center Activity Center Plan. No Fiscal Impact. 25-0116 ▶ jump to 57:42
  42. P.3. Public Hearing (LDCPAL-2024-9 Deen Still COREX CPA) (Transmittal Hearing) to consider a Future Land Use designation change from Conservation COREX in the Rural Development Area (RDA) and the Rural Special Protection Area (SPA) to Business Park Center-X (BPCX) in the Transit Supportive Development Area (TSDA) and the Ridge SPA and Ronald Regan Selected Area Plan on 7.036± acres. (No Fiscal Impact) 25-0131 Continued Pass ▶ jump to 47:53
  43. P.4. Public Hearing (LDCPAL-2024-15 Indian Lake Estates Text CPA) (Transmittal Hearing) for a Large-Scale Comprehensive Plan text amendment to Policies 2.130-B3.3 and 2.130B3.4 regarding duplexes in Office Center-X (OCX) and sewer connection in Section 2.130-B Indian Lakes Estates (ILE). This case is related to LDCT-2024-24, a companion Land Development Code Text Amendment. (No Fiscal Impact) 25-0135 Approved Pass ▶ jump to 93:35
  44. P.5. Public Hearing (LDCT-2024-24 Chapter 4, Section 402.C) (First Reading) to consider the adoption of a County-initiated request to create a new use table for Pre-DRI #2, commonly known as Indian Lake Estates, and add language regarding sewer connections and duplexes in Office Center (OCX) with conditions. No Fiscal Impact 25-0139 ▶ jump to 93:48
  45. Q. WORK SESSION ITEMS
  46. R. CONSENT AGENDA ITEMS
  47. R. COMMISSIONER DISTRICT 1
  48. R. COMMISSIONER DISTRICT 2
  49. R. COMMISSIONER DISTRICT 3
  50. R. COMMISSIONER DISTRICT 4
  51. R. COMMISSIONER DISTRICT 5
  52. R. COUNTY COMPTROLLER
  53. R.1. Removal of equipment from inventory as listed on Blanket Removal Form 2210. 25-0123 Approved Pass
  54. R. COUNTY MANAGER
  55. R. ECONOMIC DEVELOPMENT
  56. R. TOURISM/SPORTS MARKETING
  57. R. OFFICE OF PLANNING & DEVELOPMENT
  58. R.2. SET HEARING: (LDCPAS-2024-25 Boy Scout Road RCC CPA) to consider the adoption of a Small-Scale Comprehensive Plan Amendment to change the Future Land Use designation on 6.5+/- acres from Agricultural/Residential-Rural (A/RR) to Rural Cluster Center (RCC) and change the text of Section 2.135 of the Comprehensive Plan to allow for the adoption of the State Road 60 & Boy Scout Road RCC Activity Center Plan (ACP) and in the Rural Development Area (RDA). The suggested adoption hearing date is February 18, 2025, at 9:15 a.m. 25-0117 Approved Pass
  59. R.3. SET HEARING: (LDCPAS-2024-27 LaRoche Road CPA) to consider the adoption of a Small-Scale Comprehensive Plan Amendment to change the Future Land Use designation on 18.35 +/- acres of a 23.78+/- acre parcel from Employment Center (ECX) to Residential Medium (RMX) in the North Ridge Selected Area Plan (SAP) and Transit Supportive Development Area (TSDA). The suggested adoption hearing date is February 18, 2025, at 9:15 a.m. 25-0118 Approved Pass
  60. R.4. Fox Branch Ranch Phase 2 Plat for Conditional Approval. 25-0109 Approved Pass
  61. R.5. Hickory Ridge Plat for Conditional Approval. 25-0111 Approved Pass
  62. R.6. Accept RaceTrac - Winter Haven potable water and wastewater utility system improvements for ownership, operation, and maintenance by Polk County Utilities. 25-0112 Approved Pass
  63. R.7. Accept a one-year warranty and surety in the amount of $8,125.35 in the form of Maintenance Bond No. US00143144SU24A for RaceTrac - Winter Haven. 25-0113 Approved Pass
  64. R.8. Accept a Performance Surety in the amount of $214,425.00 in the form of Performance Bond No. GM236748 for 7-Eleven #42613 (aka Traditions Retail). 25-0108 Approved Pass
  65. R.9. Accept a Performance Surety in the amount of $5,693,471.50 in the form of an Irrevocable Letter of Credit No. FGAC-25005 for Garden Hills at Providence - Phase 3. 25-0110 Approved Pass
  66. R.10. Accept Performance Surety in the amount of $346,108.03 in the form of an Irrevocable Letter of Credit No. FGAC-24885 for Ranches at Lake McLeod - Phase 2 Bomber Road Improvements. 25-0114 Approved Pass
  67. R. BUILDING
  68. R. DEPUTY COUNTY MANAGER
  69. R. BUDGET & MANAGEMENT SERVICES
  70. R. PROCUREMENT
  71. R. COMMUNICATIONS
  72. R.11. Polk County Agri-Fest Weeks Proclamation 25-0159 Approved Pass
  73. R. COOPERATIVE EXTENSION SERVICES
  74. R. HEALTH & HUMAN SERVICES
  75. R.12. Approve State Housing Initiative Partnership (SHIP) Program rehabilitation/replacement program Homeowner Assistance Agreement and Grant Agreement for property located in Winter Haven, FL., for Case #RC23-SHIP-015. ($203,475.00 one-time expense). 25-0096 Approved Pass
  76. R.13. Approve Amendment No. 1 to Agreement 2023-002 with the Housing and Neighborhood Development Services of Central Florida, Inc. to administer the State Housing Initiatives Partnership down payment and closing cost assistance program. (Estimated budgeted increase of $26,500.00 annual expense) 25-0133 Approved Pass
  77. R. EQUITY & HUMAN RESOURCES
  78. R. INFORMATION TECHNOLOGY
  79. R. CODE ENFORCEMENT
  80. R. COURT SERVICES
  81. R. RISK MANAGEMENT
  82. R. COMMUNITY HEALTH CARE
  83. R. FACILITIES MANAGEMENT
  84. R.14. Approve selection committee’s recommendation to authorize staff negotiations with The Lunz Group, for architectural and engineering services for the Sheriff’s Office - Polk County joint-use warehouse & Facilities Management administration building. (No Fiscal Impact) 25-0122 Approved Pass
  85. R. FLEET MANAGEMENT
  86. R. PARKS & NATURAL RESOURCES
  87. R.15. Request Board approve Amendment No.1 to Agreement No. 19-055 with Musco Sports Lighting, LLC to provide sport lighting services. (time extension) 25-0127 Approved Pass
  88. R. FIRE RESCUE
  89. R. EMERGENCY MANAGEMENT
  90. 86 PAGE BREAK
  91. R. REAL ESTATE SERVICES
  92. R.16. SET HEARING to consider requests to vacate deeded and maintained right-of-way for Mosely Road together with a portion of a public road reservation depicted on the plat of Camp Monson and a portion of platted unmaintained right-of-way shown as Marina Drive on the plat of Poinciana Neighborhood 3 North, Village 7. (Suggested hearing date is February 18, 2025 at 9:00a.m. or immediately following the regular agenda) 25-0107 Approved Pass
  93. R.17. Authorize a Release of Easements for right-of-way easements located adjacent to Lake Hatchineha Road over Parcel ID Numbers 272822-000000-014030/013040/013030. (No fiscal impact) 25-0125 Approved Pass
  94. R.18. Accept instruments for additional right-of-way along Forest Lake Drive, County Line Road and Old Polk City Road along with a sidewalk easement along Tomkow Road as requested through the Development Review Process. (No fiscal impact) 25-0126 Approved Pass
  95. R. ROADS & DRAINAGE
  96. R.19. Approve Change Order No. 1 with Earth Tech, LLC (Contractor) for additional work on the Power Line Road Sinkhole Repair Project. ($190,730.80 one-time expense) 25-0073 Approved Pass
  97. R.20. Approve Joint Project Agreement (JPA) between Polk County (County) and the City of Lakeland (City) and approve Change Order No. 1 to Contract 2024-092 with Kamminga & Roodvoets, Inc. (Contractor) for the Fairway Avenue Drainage Improvement Project (No fiscal impact) 25-0070 Approved Pass
  98. R.21. Approve Road Closure Requests Greater than Five Days (No Fiscal Impact) 25-0137 Approved Pass
  99. R. UTILITIES
  100. R.22. Approve Consultant Services Authorization 24-011-06 with Dewberry Engineers Inc. for the 2025 Wetland Monitoring and Reporting for NERUSA and Use Permits ($181,125.75 not-to-exceed, one-time expense). 25-0097 Approved Pass
  101. R.23. Approve Construction Contract No. 2021-052, Change Order No. 4 with Vogel Brothers Building Co. for the Upgrade Lift Station No. 253 (Providence) Project. ($12,216.47 increase; $2,217 CIP amendment and transfer from reserves; revised contract sum to date of $892,638.61, and time extension of 155 days). 25-0068 Approved Pass
  102. R. SOLID WASTE
  103. R. ELECTED OFFICIAL AND OTHER GOVERNMENTAL AGENCY
  104. R. COURT RELATED
  105. R. POLK COUNTY PROPERTY APPRAISER
  106. R. POLK COUNTY SHERIFF
  107. R. POLK COUNTY SUPERVISOR OF ELECTIONS
  108. R. POLK COUNTY TAX COLLECTOR
  109. R. WORKFORCE DEVELOPMENT BOARD
  110. R. COUNTY ATTORNEY
  111. R.24. Consider approval of the proposed settlement in the matter of Christopher Pierson v. Polk County Board of County Commissioners. ($75,000.00 one-time expense) 25-0128 Approved Pass
  112. R.25. Approve Addendum to Agreement for Professional Services with Allen Norton & Blue, P. A. (Fiscal Impact $19,421.86) 25-0092 Approved Pass
  113. R.26. Adopt resolution authorizing binding engineering testimony for the County Road 542A (Galloway Road) at 10th Street Project (#5400190) 25-0103 Approved Pass
  114. R.27. Consider resolution approving Declarations Extending State of Local Emergency 24-01 executed by the County Manager on January 24, 2025 and January 31, 2025. 25-0129 Approved Pass
  115. R.28. Approve Outside Counsel Agreement with Vecchio Carrier Feldman & Johannessen, P.A. 25-0143 Approved Pass
  116. 112 ANNOUNCEMENTS