docketcity.com
Home › Polk County › Meetings

Board of County Commissioners

October 7, 2025 ·9:00 AM Final-revised

Board Room

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 158 items

  1. 1 CALL TO ORDER - 9:00 a.m. (RICK WILSON, CHAIR)
  2. 2 INVOCATION ▶ jump to 0:13
  3. 2 Rollcall ▶ jump to 0:03
  4. 3 Murphy Hanley, Polk County Fire Rescue Chaplain ▶ jump to 0:14
  5. 3 Note ▶ jump to 0:06
  6. 4 PLEDGE OF ALLEGIANCE (RICK WILSON, CHAIR) ▶ jump to 0:54
  7. 4 Note ▶ jump to 0:06
  8. A. PRESENTATIONS and RECOGNITIONS ▶ jump to 1:10
  9. 5 Rollcall ▶ jump to 0:10
  10. A.1. Recognize Polk County Fire Rescue for achieving a perfect score on the Commission on Accreditation of Ambulance Services (CAAS) Reaccreditation. ▶ jump to 1:33
  11. A.2. Recognize Polk County Fire Rescue Crews for Emergency Childbirth Assistance and Infant Lifesaving Efforts. ▶ jump to 6:19
  12. B. PUBLIC COMMENTS CONCERNING AGENDA ITEMS ▶ jump to 15:57
  13. B.1. Comments. ▶ jump to 15:58
  14. C. APPROVE CONSENT AGENDA ▶ jump to 16:00
  15. C.1. Approve Consent Agenda. 25-1690 Approved Pass ▶ jump to 16:09
  16. D. COUNTY COMPTROLLER (STACY M. BUTTERFIELD, CPA) ▶ jump to 16:16
  17. D.1. Disbursements. 25-1691 Approved Pass ▶ jump to 17:26
  18. D.2. Minutes of Regular Board meeting held on September 16, 2025, and Budget Public Hearings held on September 8, 2025, and September 15, 2025. 25-1692 Approved Pass ▶ jump to 17:48
  19. E. REQUEST FROM ELECTED OFFICIAL and OTHER GOVERNMENTAL AGENCY
  20. F. COUNTY ATTORNEY (RANDY MINK)
  21. G. COUNTY MANAGER (BILL BEASLEY) ▶ jump to 19:30
  22. G.1. Confirm the appointment of Ms. Tabitha Biehl to serve as the Director of the Polk County Parks & Natural Resources Division. 25-1810 Approved Pass ▶ jump to 30:06
  23. G.2. Approve agreement with The S/L/A/M Collaborative, Inc. for architectural & engineering services for the Courts & County Annex Building - Phase I. ($494,337.00 one-time expense) 25-1796 Approved Pass ▶ jump to 37:56
  24. G.3. Approve piggyback agreement with LucyRx Health Solutions, Inc. to provide pharmacy benefit services for the Polk HealthCare Plan. ($7.9 million estimated recurring expense) 25-1802 Approved Pass ▶ jump to 41:56
  25. G.4. Approve the contract with Peace River Center for Personal Development, Inc. for the proposed purchase of property and renovations of a building. (Total amount not-to-exceed $1,600,000) 25-1707 Approved Pass ▶ jump to 50:26
  26. H. COMMISSIONER DISTRICT 1 (BECKY TROUTMAN) ▶ jump to 50:30
  27. H.1. Commissioner Troutman Comments. ▶ jump to 50:30
  28. I. COMMISSIONER DISTRICT 3 (BILL BRASWELL) ▶ jump to 50:32
  29. I.1. Commissioner Braswell Comments. ▶ jump to 50:33
  30. J. COMMISSIONER DISTRICT 4 (MARTHA SANTIAGO) ▶ jump to 50:33
  31. J.1. Appoint Cassandra Richards as a member of the Sidewalk Advisory Committee for the three-year term, October 1, 2025, through September 30, 2028. 25-1715 Approved Pass ▶ jump to 51:01
  32. J.1. Commissioner Santiago Comments. ▶ jump to 54:31
  33. K. COMMISSIONER DISTRICT 5 (MICHAEL SCOTT) ▶ jump to 54:32
  34. K.1. Commissioner Scott Comments. ▶ jump to 54:33
  35. L. COMMISSIONER DISTRICT 2 (RICK WILSON, CHAIR) ▶ jump to 55:33
  36. L.1. Chair Wilson Comments. ▶ jump to 55:33
  37. M. LAY BOARD APPOINTMENTS ▶ jump to 55:34
  38. M.1. Appoint Brian Yates as a member of the Tourist Development Council effective October 23, 2025. 25-1695 Approved Pass ▶ jump to 55:49
  39. M.2. Appoint Eugene “Gene” Conrad as a member of the Tourist Development Council to fulfill the remainder of Katherine “Kate” Johnson’s (LEGOLAND) four-year term which ends April 30, 2027. 25-1696 Approved Pass ▶ jump to 56:17
  40. N. EXPEDITED HEARINGS PURSUANT TO RESOLUTION NO. 2022-089 ▶ jump to 56:20
  41. N.1. Public Hearing (LDCD-2025-5 Bowling Green District Change) (Adoption Hearing) to consider the adoption of a Land Development Code Sub-District Map change from Rural Cluster Center-Residential (RCC-R) to Rural Cluster Center-Commercial (RCC) on ±1.02 acres. 25-1781 Approved Pass ▶ jump to 60:17
  42. N.2. Public Hearing (LDCPAS-2025-20 Willow Oak Fire Station) (Adoption Hearing) to consider the adoption of a Small-Scale Comprehensive Plan Amendment to change from Residential Suburban (RS) to Institutional (INST) on ±2.15 acres for a future Polk County Fire Rescue Station. 25-1782 Approved Pass ▶ jump to 61:56
  43. N.3. Public Hearing (LDCT-2025-13 Non-Phosphate Mining Exemption) (First Reading) to consider the adoption of an ordinance amending the Land Development Code to allow an exemption for fill material excavation associated with approved phosphate mines and gypsum stacks. (No Fiscal Impact) 25-1783 ▶ jump to 61:58
  44. O. PUBLIC HEARINGS
  45. P. REQUEST FROM THE GENERAL PUBLIC/AUDIENCE AND OPPORTUNITY TO BE HEARD ▶ jump to 63:42
  46. P.1. Comments. ▶ jump to 63:43
  47. Q. WORK SESSION ITEMS
  48. R. CONSENT AGENDA ITEMS
  49. R. COMMISSIONER DISTRICT 1
  50. R. COMMISSIONER DISTRICT 2
  51. R. COMMISSIONER DISTRICT 3
  52. R. COMMISSIONER DISTRICT 4
  53. R. COMMISSIONER DISTRICT 5
  54. R. COUNTY COMPTROLLER
  55. R.1. Consider adoption of a Resolution authorizing the issuance of Public Facilities Revenue Refunding Bonds to refinance outstanding debt for annual interest savings. 25-1790 Approved Pass
  56. R.2. Report 2025-09 Campground Cash Control Review. 25-1664 Approved Pass
  57. R.3. Proposed Fiscal Year 2025-2026 budgets for Westside Haines City, Willowbrook, Wind Meadows South, and Woodland Ranch Estates Community Development Districts. 25-1693 Approved Pass
  58. R.4. Removal of equipment from inventory as listed on Blanket Removal Form 2226. 25-1701 Approved Pass
  59. R. COUNTY MANAGER
  60. R. ECONOMIC DEVELOPMENT
  61. R. TOURISM/SPORTS MARKETING
  62. R.5. Approve Sponsorship Agreement with Bok Tower Gardens, Inc. for five events occurring during FY 25/26. ($266,055 one-time expense) (Arts, Culture & Heritage) 25-1712 Approved Pass
  63. R.6. Approve Sponsorship Agreement with Florida Children’s Museum, Inc. for six events occurring during FY 25/26. ($238,733 one-time expense) (Arts, Culture & Heritage) 25-1714 Approved Pass
  64. R.7. Approve Sponsorship Agreement with Bonnet Springs Park, Inc. for six events occurring during FY 25/26. ($150,908 one-time expense) (Arts, Culture & Heritage) 25-1713 Approved Pass
  65. R. OFFICE OF PLANNING & DEVELOPMENT
  66. R.8. SET HEARING: (LDCD-2025-3 Hamilton Road Sub-District) to consider the adoption of a sub-district change from Business Park Center (BPC-1) to Business Park Center-2 (BPC-2) on +/-38 acres within in the Urban Growth Area (UGA) and Rural Development Area (RDA). The suggested adoption hearing date is October 21, 2025, at 9:15 a.m. 25-1784 Approved Pass
  67. R.9. SET HEARING: (LDCPAS-2025-15 Crescent Rd CPA) to consider the adoption of a Small-Scale Comprehensive Plan Amendment to change the Future Land Use from Residential Medium (RMX) to Employment Center (ECX) on 17.42 +/- acres located within the Transit Supportive Development Area (TSDA). The suggested adoption hearing date is October 21, 2025, at 9:15 a.m. 25-1785 Approved Pass
  68. R.10. SET HEARING: (LDCPAS-2025-16 Osprey Creek CPA) to consider the adoption of a Small-Scale Comprehensive Plan Amendment to change the Future Land Use designation from Development of Regional Impact (DRI) to Residential Low (RL-1) on 17.48 +/- acres within the Rural Development Area (RDA) The suggested adoption hearing date is October 21, 2025, at 9:15 a.m. 25-1786 Approved Pass
  69. R.11. Approve the release of a surety in the amount of $2,785,273.37 in the form of Performance Bond No. 41K236939 for Banana Road\Millstone. (No Fiscal Impact) 25-1770 Approved Pass
  70. R.12. Accept Banana Road\Millstone potable water, wastewater and reclaim water utility system improvements for ownership, operation, and maintenance by Polk County Utilities. (No Fiscal Impact) 25-1771 Approved Pass
  71. R.13. Accept a one-year warranty and surety in the amount of $233,235.31 in the form of Maintenance Bond No. 41K236939 for Banana Road\Millstone. (No Fiscal Impact) 25-1772 Approved Pass
  72. R.14. Approve the release of a surety in the amount of $5,693,471.50 in the form of Performance Bond No. FGAC-25005 Garden Hills at Providence Phase 3. (No fiscal impact) 25-1775 Approved Pass
  73. R.15. Accept Garden Hills at Providence Phase 3 potable water and wastewater utility system improvements for ownership, operation, and maintenance by Polk County Utilities. (No Fiscal Impact) 25-1776 Approved Pass
  74. R.16. Accept a one-year warranty and cash surety in the amount of $1,334.22 for Dollar General Store 30973. (No Fiscal Impact) 25-1773 Approved Pass
  75. R.17. Accept Performance Surety in the amount of $40,656.83 in the form of Performance Bond No. 101585674 for Posh Lakeland Highland. (No Fiscal Impact) 25-1780 Approved Pass
  76. R.18. Approve the release of a cash surety in the amount of $1,555.00 for Heartland Dental. (No Fiscal Impact) 25-1777 Approved Pass
  77. R.19. Release of Standby Letter of Credit No. 211763771-27871801 in the amount of $661,936.00 for completion of improvements to W. Daughtery Road. (No Fiscal Impact) 25-1778 Approved Pass
  78. R.20. Approve recommended changes to the functional classification of select Polk County roads: Kidd School Road, Lake Shipp Drive, Nest Egg Road and 9th Street. (No Fiscal Impact) 25-1774 Approved Pass
  79. R. BUILDING
  80. R. DEPUTY COUNTY MANAGER
  81. R. BUDGET & MANAGEMENT SERVICES
  82. R. PROCUREMENT
  83. R. COMMUNICATIONS
  84. R. COOPERATIVE EXTENSION SERVICES
  85. R. HEALTH & HUMAN SERVICES
  86. R.21. Approve State Housing Initiative Partnership (SHIP) Program rehabilitation/replacement program 1) Homeowner Assistance Agreement and 2) Grant Agreement for property located in Fort Meade, FL, for Case #RC25-SHIP-008. ($201,660.00 one-time expense). 25-1641 Approved Pass
  87. R.22. Approve SHIP rehabilitation/replacement 1) Homeowner Assistance Agreement and 2) Grant Agreement for property located in Lake Wales, FL, for Case#RC24-SHIP-011. ($186,882.00 one-time expense). 25-1685 Approved Pass
  88. R.23. Approve State Housing Initiative Partnership (SHIP) Program rehabilitation/replacement program 1) Homeowner Assistance Agreement and 2) Grant Agreement for property located in Bartow, FL, for Case # RC25-SHIP-004. ($185,852.00 one-time expense). 25-1688 Approved Pass
  89. R.24. Ratify and approve correction of a scrivener’s error and inclusion of Exhibit A (Legal Description) and Exhibit B (Other Applicable Laws and Regulations) to the Tri-Party Agreement for State Housing Initiatives Program (SHIP) Funding for Grove Manor II Apartments, Lake Wales. (No fiscal impact). 25-1789 Approved Pass
  90. R. HUMAN RESOURCES
  91. R. INFORMATION TECHNOLOGY
  92. R.25. Approve a piggyback agreement with Konica Minolta Business Solutions U.S.A., Inc. for copier leases and managed print services for all county divisions. ($350,000.00 estimated recurring annual expense) 25-1625 Approved Pass
  93. R.26. Approve a piggyback agreement with HP Computing and Printing Inc. for the purchase of multi-function copiers and maintenance services for all county divisions. ($150,000.00 estimated recurring annual expense) 25-1622 Approved Pass
  94. R. CODE ENFORCEMENT
  95. R. COURT SERVICES
  96. R. RISK MANAGEMENT
  97. R.27. Approve Aviation Insurance Policy Renewal - Chubb/Westchester Fire Insurance Company, effective October 31, 2025, through October 31, 2026. ($257,040.20) 25-1800 Approved Pass
  98. R. COMMUNITY HEALTH CARE
  99. R.28. Approve the amendment and restatement to the contract with Florida Department of Health in Polk County to provide dental services to eligible low-income county residents. (total amount not to exceed $500,000 annually) 25-1740 Approved Pass
  100. R.29. Approve renewal agreement for core public health services with the Florida Department of Health in Polk County. ($380,000 not-to-exceed one-time expense) 25-1678 Approved Pass
  101. R. FACILITIES MANAGEMENT
  102. R.30. Ratify July 16, 2024, agenda item with Trane U.S., Inc. relative to Agreement No. 2022-100 to increase the annual estimated recurring expense to $7,500,000.00. 25-1799 Approved Pass
  103. R.31. Approve Consultant Services Agreement (CSA) No. 2021-032-06 with CMHM Architects, Inc. to provide design, engineering and permitting services for the Parks and Natural Resources Saddle Creek Park Office/Maintenance Area. ($207,510.00 one-time expense) 25-1665 Approved Pass
  104. R.32. Modification No. 01 to Consultant Services Authorization (CSA) No.2021-031-02 with SLAM for an Indigent Health Care (IHC) (Community Health Care) Renovation Study as a scope of services expansion to include a master planning study for select Polk County-owned properties located in the east Bartow campus area. ($97,992.00 one-time expense) 25-1689 Approved Pass
  105. R.33. Approve agreement with Miller Construction Management, Inc. to provide pre-construction services for the Bradley Junction Fire Rescue Station. ($28,556.77 pre-construction services one-time expense). 25-1623 Approved Pass
  106. R.34. Approve agreement with Miller Construction Management, Inc. to provide pre-construction services for the Caloosa Lake Fire Rescue Station. ($28,556.77 pre-construction services one-time expense). 25-1624 Approved Pass
  107. R. FLEET MANAGEMENT
  108. R. PARKS & NATURAL RESOURCES
  109. R. FIRE RESCUE
  110. R. EMERGENCY MANAGEMENT
  111. R. REAL ESTATE SERVICES
  112. R.35. SET HEARING to consider a request to vacate deeded and maintained right-of-way for J Day Drive. (Suggested hearing date is October 21, 2025 at 9:00a.m. or immediately following the regular agenda) 25-1762 Approved Pass
  113. R.36. Adopt a Resolution of Necessity authorizing condemnation for transportation improvements to Vaughn Road, Project No. 5400245. (No fiscal impact) 25-1618 Approved Pass
  114. R.37. Accept Quit Claim Deed for property being donated for conservation preservation, Goodlake parcel. (No fiscal impact) 25-1702 Approved Pass
  115. R.38. Approve Land Purchase Agreement in conjunction with the purchase of conservation preservation property located in the Lake Wales Ridge Ecosystem Project - Crooked Lake West Area, Forsythe parcel ($3,000 one-time expense) 25-1745 Approved Pass
  116. R.39. Accept a Drainage Easement for drainage improvements along Woodgreen Lane. (No fiscal impact) 25-1750 Approved Pass
  117. R.40. Authorize a County Deed to Tree-O Groves, Inc. to clear title to a strip of property located off of White Road in Lake Alfred. (No fiscal impact) 25-1751 Approved Pass
  118. R.41. Approve maintained right-of-way maps for Lake Fox Drive East, Sand Lake Road/L. Stenger Road, Weiberg Road/Edwards Road, and Weita Road. (No fiscal impact) 25-1752 Approved Pass
  119. R.42. Approve Release of Easements for drainage easements adjacent to Wabash Avenue and 10th Street West over City of Lakeland property. (No fiscal impact) 25-1758 Approved Pass
  120. R.43. Approve Third Amendment to Lease No. 345 Extension Agreement and Third Amendment to Lease No. 346 Extension Agreement between Polk County and Mid Florida Community Services, Inc., D/B/A You Thrive Florida, a Florida not for profit corporation. (No Fiscal Impact) 25-1761 Approved Pass
  121. R.44. Approve Agreements for Transfer of Public Roads between the City of Haines City and Polk County for a portions of FDC Grove Road and Park Place Boulevard and authorize County Deeds for the rights-of-way associated therewith. (No fiscal impact) 25-1788 Approved Pass
  122. R. ROADS & DRAINAGE
  123. R.45. Approve construction contract with Helicon Foundation Repair Systems, Inc. for the Old Bartow Road sinkhole repair ($370,534.50 one-time expense ) 25-1764 Approved Pass
  124. R.46. Approve a revenue-only budget transfer within the Northridge Trail Phase 1, Segment 1 Grant Fund for the FY 24/25 Budget. ($5,000,000.00 one-time transfer). 25-1499 Approved Pass
  125. R.47. Approve a State-Funded Grant Agreement and associated resolution with the Florida Department of Transportation (FDOT) for the Thompson Nursery Road (TNR) Phase I Extension. ($3,276,934.00 one-time revenue) 25-1721 Approved Pass
  126. R.48. Adopt a Resolution Setting Speed Limits on County Road 557 (Buena Vista Drive), near Lake Alfred. ($3,111.89 one-time expense) 25-1683 Approved Pass
  127. R.49. Adopt a Resolution Setting Parking Restrictions on Orchid Drive, near Haines City ($1,035.76 one-time expense) 25-1687 Approved Pass
  128. R.50. Adopt a Resolution Setting Speed Limit on Eastside Drive South, near Lakeland. ($277.76 one-time expense) 25-1684 Approved Pass
  129. R.51. Adopt a Resolution Setting Speed Limits on Adams Barn Road, near Auburndale. ($242.40 one-time expense) 25-1680 Approved Pass
  130. R.52. Adopt a Resolution Setting Speed Limits on Bomber Road, near Winter Haven. ($242.40 one-time expense) 25-1682 Approved Pass
  131. R.53. Adopt a Resolution Setting Speed Limit on Bennett Street and Roels Street, near Haines City. ($222.27 one-time expense) 25-1681 Approved Pass
  132. R.54. Approve a CIP Amendment and budget transfer to CR 557 Widening Project Grant Fund for the FY 24/25 Budget. ($89,434 one-time transfer). 25-1490 Approved Pass
  133. R. UTILITIES
  134. R.55. Approve Modification No. 2 to Consultant Services Authorization (CSA) 18-060-03 with Jones Edmunds & Associates, Inc for the Crooked Lake Park Receivership - Wastewater Treatment Facility (WWTF) Abandonment and Lift Station Replacements project ($30,695.26 one-time expense); and approve a CIP amendment and budget transfer to reconcile the FY 25 project budget ($1,050,000 one-time transfer). 25-1520 Approved Pass
  135. R.56. Approve piggyback with US Submergent Technologies, LLC for tank cleaning services at wastewater treatment facilities. ($100,000.00 estimated recurring annual expense) 25-1805 Approved Pass
  136. R. SOLID WASTE
  137. R.57. Approve a Non-Exclusive Commercial Franchise for FY2025-26 by JR Dumpster Rentals. 25-1632 Approved Pass
  138. R.58. Approve a Non-Exclusive Commercial Franchise for FY2025-26 by Waste Management Inc. 25-1633 Approved Pass
  139. R.59. Approve a Non-Exclusive Commercial Franchise for FY2025-26 by Roggen Clyne Development. 25-1635 Approved Pass
  140. R.60. Approve request for New License of Non-Exclusive Commercial Franchise for FY2025-26 by Preferred Dumpster, LLC. 25-1769 Approved Pass
  141. R.61. Approve renewal for Non-Exclusive Commercial Franchise for Fiscal year 2025-26 with Florida Roll-Off Solution, LLC. 25-1765 Approved Pass
  142. R.62. Approve renewal of Non-Exclusive Commercial Franchise for FY2025-26 by Republic Services of FL LP. 25-1766 Approved Pass
  143. R.63. Approve renewal of Non-Exclusive Commercial Franchise for FY2025-26 by Coastal Waste & Recycling of Central Florida, LLC. 25-1767 Approved Pass
  144. R.64. Approve renewal of Non-Exclusive Commercial Franchise for FY2025-26 by Steel Smith, LLC. 25-1768 Approved Pass
  145. R.65. Approve renewal for Non-Exclusive Commercial Franchise for FY2025-26 by JJ’s Waste & Recycling, LLC. 25-1795 Approved Pass
  146. R. ELECTED OFFICIAL AND OTHER GOVERNMENTAL AGENCY
  147. R. COURT RELATED
  148. R. POLK COUNTY PROPERTY APPRAISER
  149. R. POLK COUNTY SHERIFF
  150. R. POLK COUNTY SUPERVISOR OF ELECTIONS
  151. R.66. Approve a budget amendment and transfer from the Supervisor of Elections (SOE) operating budget to capital for the purchase of five vehicles. ($206,000 one-time transfer) 25-1739 Approved Pass
  152. R. POLK COUNTY TAX COLLECTOR
  153. R. WORKFORCE DEVELOPMENT BOARD
  154. R. COUNTY ATTORNEY
  155. R.67. Adopt resolution amending and combining the Solivita Phase 1 legal description by combining all phases of Solivita Special Street Lighting Areas into one single Solivita Phase 1 Special Street Lighting district. 25-1792 Approved Pass
  156. R.68. Adopt resolution abolishing and dissolving the Fairways Lake Estates Phase IV Special Street Lighting District. 25-1797 Approved Pass
  157. R.69. Adopt Resolution Establishing Guidelines for Submitting Grant Applications and Accepting Grant Awards on behalf of Polk County 25-1801 Approved Pass
  158. 154 ANNOUNCEMENTS