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Council Work Session

September 3, 2024 ·1:30 PM Final

Main Library - Council Chambers

Agenda PDF 📹 Watch video Official record ↗

Agenda — 59 items

  1. 1. Call to Order ▶ jump to 8:36
  2. 2. Solid Waste
  3. 2.1 Amend Appendix A, Clearwater Code of Ordinances, Schedule of Fees, Rates and Charges, Article XXIV, Public Works Fees, Rates and Charges, Section (3)(c) Solid Waste Collection Rates, Section (3)(d) Recycling Rates, and Section (5) Other Miscellaneous Charges; Increase specific collection fees for Solid Waste and Recycling annually by 3.75% effective October 1, 2024, October 1, 2025, October 1, 2026, October 1, 2027, and October 1, 2028; and pass Ordinance 9788-24 on first reading. 9788-24 ▶ jump to 8:42
  4. 2.2 Approve a purchase order to Pinellas County Solid Waste for the disposal of solid waste at the Pinellas County waste-to-energy plant/landfill in the not-to-exceed amount of $5,100,000.00, for the period October 1, 2024 through September 30, 2025, pursuant to Clearwater Code of Ordinances, Section 2.563 (1)(a), Single Source, and authorize the appropriate officials to execute same. (consent) ID#24-1040 ▶ jump to 20:46
  5. 3. Office of Management and Budget
  6. 3.1 Set final millage rate of 5.8850 mills for fiscal year 2024/25 against non-exempt real and personal property within the City of Clearwater and pass Ordinance 9792-24 on first reading. 9792-24 ▶ jump to 22:13
  7. 3.2 Approve the City of Clearwater Annual Operating Budget for the 2024/25 fiscal year and pass Ordinance 9793-24 on first reading. 9793-24 ▶ jump to 23:22
  8. 3.3 Approve the fiscal year 2024/25 Annual Capital Improvement Budget, establish a six-year plan for the Capital Improvement Program (CIP), and pass Ordinance 9794-24 on first reading. 9794-24 ▶ jump to 24:51
  9. 3.4 Approve the recommended Penny for Pinellas project list, as revised for fiscal years 2024/25 through 2029/30. ID#24-0992 ▶ jump to 25:25
  10. 4. Economic Development and Housing
  11. 4.1 Approve funding in the form of a deferred loan in an amount not to exceed $1,000,000 to be provided by the City of Clearwater to Sunrise Affordable Housing Group for the land acquisition and a portion of the rehabilitation of real property located at 801 Chestnut St., contingent upon the satisfactory outcome of a staff evaluation plan and approval of a tenant relocation plan, and authorize the appropriate officials to execute documents required to affect closing of the loan. (consent) ID#24-1007 ▶ jump to 26:28
  12. 5. Parks and Recreation
  13. 5.1 Approve a one-year Agreement with Juvenile Welfare Board (JWB) and the City of Clearwater for funding youth programs, approve a first quarter budget amendment of $553,129 in special program G2107, JWB Youth Programming, and authorize the appropriate officials to execute same. (consent) ID#24-0985 ▶ jump to 34:29
  14. 6. Police Department
  15. 6.1 Approve an agreement with the Pinellas County Sheriff’s Office, Largo, Florida, in the amount not to exceed $528,522.50 for forensic crime scene processing, latent prints, property and evidence storage, and Pinellas Juvenile Assessment Center security services, during the one-year period commencing on October 1, 2024 through September 30, 2025, and authorize the appropriate officials to execute same. (consent) ID#24-0901 ▶ jump to 38:14
  16. 6.2 Approve a purchase order and renewal agreement to TriTech Software Systems, a CentralSquare Company, for the renewal of TriTech Software Support and Maintenance in the amount of $236,153.25 from October 1, 2024 through September 30, 2025, pursuant to Clearwater Code of Ordinances Section 2.563(1)(d), Impractical, and authorize the appropriate officials to execute same. (consent) ID#24-0902 ▶ jump to 40:09
  17. 6.3 Approve an Event License Agreement between Jones Lang LaSalle Americas, Inc., in its capacity as agent for the owner of the premises known as Countryside Mall, located at 27001 US Highway 19 North, Clearwater, Florida, and the City of Clearwater Police Department for the purpose of hosting a Shred-A-Thon and Operation Medicine Cabinet event on October 26, 2024, located at the Countryside Mall and authorize the appropriate officials to execute same. (consent) ID#24-0977 ▶ jump to 41:40
  18. 6.4 Approve an Event License Agreement between Jones Lang LaSalle Americas, Inc., in its capacity as agent for the owner of the premises known as Countryside Mall, located at 27001 US Highway 19 North, Clearwater, Florida, and the City of Clearwater Police Department for the purpose of hosting the National Night Out Event on October 1, 2024, located at the Countryside Mall and authorize the appropriate officials to execute same. (consent) ID#24-0978 ▶ jump to 43:31
  19. 6.5 Approve acceptance of University of North Florida Training and Services Institute, Inc., d/b/a Institute of Police Technology and Management (IPTM), High Visibility Education (HVE) and Support Program for Pedestrian and Bicycle Safety Grant Award in the amount of $27,214.83 for police overtime and authorize the appropriate officials to execute same. (consent) ID#24-0979 ▶ jump to 44:39
  20. 6.6 Amend the Clearwater Community Development Code, Section 3-1508, relating to the regulation of noise and pass Ordinance 9790-24 on first reading. 9790-24 ▶ jump to 48:28
  21. 7. Public Works
  22. 7.1 Approve the form of Standard Interconnection Agreements with Duke Energy Florida for city-owned renewable energy systems and authorize the appropriate officials to execute same. (consent) ID#24-0953 ▶ jump to 53:47
  23. 8. General Services
  24. 8.1 Authorize a Guaranteed Maximum Price (GMP) to Bandes Construction, for the installation of roof top solar panels at the Clearwater Gas System Complex and Solid Waste Transfer Station in the cumulative amount of $1,066,284.00 pursuant to RFQ 40-20, Construction Manager at Risk (CMAR) Continuing Contracts, and authorize the appropriate officials to execute same. (consent) ID#24-0925 ▶ jump to 56:09
  25. 8.2 Authorize purchase orders to Shaw Industries Inc of Dalton, GA and Complete Floor Care Solutions, Inc of Tampa, FL for various floor repairs and replacements, in the cumulative not-to-exceed amount of $1,500,000.00 through August 9, 2027 with three one-year renewal options in the cumulative annual not-to-exceed amount of $500,000.00, pursuant to Clearwater Code of Ordinances Sections 2.563(1)(c), Piggyback, and 2.563(1)(a), Single Source, and authorize the appropriate officials to execute same. (consent) ID#24-0980 ▶ jump to 58:27
  26. 8.3 Approve a purchase order with Maire Company (Maire) for services provided under the lease agreement as well as certain additional work outside of the lease in the amount of $180,800.00, for the third term, beginning October 1, 2024 through September 30, 2025, pursuant to Clearwater Code of Ordinances Section 2.563(1)(d), Non-Competitive Purchases, and authorize the appropriate officials to execute same. (consent) ID#24-0986 ▶ jump to 59:22
  27. 8.4 Authorize purchase orders to multiple vendors as listed, for the purchase of Heating, Ventilation and Air Conditioning (HVAC) replacement and repair parts, in the cumulative annual not-to-exceed amount of $1,500,000 for Fiscal Year 2025, pursuant to Clearwater Code of Ordinances Sections 2.561(5)(a), Small purchases, 2.563 (1)(b), Micro purchases, and 2.563(1)(c), Piggyback, and authorize the appropriate officials to execute same. (consent) ID#24-0989 ▶ jump to 60:17
  28. 8.5 Authorize a purchase order increase to multiple vendors for the purchase of vehicle parts for heavy and light duty city vehicle and equipment in a cumulative not-to-exceed amount of $250,000.00 bringing the total amount to $1,950,000.00 pursuant to Clearwater Code of Ordinances Sections 2.563 (1)(c), Piggyback, 2.563(1)(a), Single source, and 2.563(1)(b),Micro purchases, and authorize the appropriate officials to execute same. (consent) ID#24-0994 ▶ jump to 60:49
  29. 8.6 Authorize a purchase order to multiple vendors as listed, for various roof repairs and replacements, in the cumulative annual not-to-exceed amount of $1,000,000.00 for term October 1, 2024 through September 30, 2025, with the option for four, one-year renewals through the duration of the respective piggyback contract or through the end of September 2029, pursuant to Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback, and authorize the appropriate officials to execute same. (consent) ID#24-0987 ▶ jump to 62:53
  30. 9. Fire Department
  31. 9.1 Approve an Event License Agreement between Jones Lang LaSalle Americas, Inc., in its capacity as agent for the owner of the premises known as Countryside Mall, located at 27001 US Highway 19 North, Clearwater, Florida, and the City of Clearwater for the purpose of hosting the Emergency Vehicle Operations Refresher Course (EVORC) as part of Clearwater Fire and Rescue’s vehicle operations training program September 6, 2024 through September 24, 2024, located at the Countryside Mall, and authorize the appropriate officials to execute same. (consent) ID#24-1063 ▶ jump to 63:26
  32. 10. Marine & Aviation
  33. 10.1 Approve the Joint Participation Agreement (JPA) G3137 between the City of Clearwater and the State of Florida Department of Transportation (FDOT), Construction of Terminal and FBO Building at the Clearwater Airpark, authorize the appropriate officials to execute same, and adopt Resolution 24-12. ID#24-0912 ▶ jump to 64:50
  34. 10.2 Accept Florida Department of Transportation (FDOT) Grant Agreement Amendment (No. 452861-1-94-01) in the amount of $200,000 for the Design of a Terminal Building at Clearwater Airpark and authorize the appropriate officials to execute same. (consent) ID#24-0919 ▶ jump to 66:11
  35. 10.3 Approve Work Order to American Infrastructure Development, Inc., of Tampa, FL, for Airpark Terminal and Parking Lot Improvements (23-0015-AP) design in the amount of $432,400.50 pursuant to Request for Qualification (RFQ) 17-24 and authorize the appropriate officials to execute same. (consent) ID#24-0897 ▶ jump to 67:01
  36. 11. Public Utilities
  37. 11.1 Approve Supplemental Work Order 1 to CHA Consulting, Inc. (CHA), for the Reclaimed Water Master Plan project (21-0018-UT) in the amount of $42,998.00, increasing from $433,583.00 to $476,581.00 and authorize the appropriate officials to execute same. (consent) ID#24-0896 ▶ jump to 68:04
  38. 11.2 Award a construction contract to TLC Diversified, Inc. of Palmetto, FL, for the East Water Reclamation Facility (WRF) Screw Pump Replacement Project in the amount of $3,184,500.00 pursuant to Invitation to Bid (ITB) No.22-0028-UT, approve the Consultant Supplemental Work Order to Jones Edmunds and Associates, Inc. (JEA) of Tampa, FL for construction engineering services in the amount of $213,239.00 bringing the total consulting services to $429,824.00, and authorize the appropriate officials to execute same. (consent) ID#24-0934 ▶ jump to 69:23
  39. 11.3 Approve Supplemental Work Order 2 (SWO 2) to Jones Edmunds and Associates, Inc., for the East Plant Water Reclamation Facility (WRF) Filter Feed Pump Station and Force Main Improvements project (17-0048-UT), in the amount of $281,342.88, increasing the work order from $248,914.00 to $530,256.88, and authorize the appropriate officials to execute same. (consent) ID#24-0983 ▶ jump to 73:37
  40. 12. City Clerk
  41. 12.1 Appoint Diane Achinelli to the Community Development Board to a term expiring February 29, 2028. (consent) ID#24-1038 ▶ jump to 75:40
  42. 12.2 Appoint Cynthia Ramos-Gonzalez to the Sister Cities Advisory Board, as the Pinellas County School Board’s World Language Coordinator, with an unexpired term through February 1, 2028. (consent) ID#24-1051
  43. 12.3 Appoint Heather Rippert to the Sister Cities Advisory Board, as the Clearwater Arts Alliance Representative, with an unexpired term through October 31, 2027. (consent) ID#24-1087
  44. 12.4 Appoint Stephanie Sisti to the Parks and Recreation Advisory Board with a term expiring July 31, 2028. (consent) ID#24-1095
  45. 12.5 Appoint Councilmember Michael Mannino to serve as the second city representative on Forward Pinellas. (consent) ID#24-0990
  46. 13. City Attorney
  47. 13.1 Amend Council Rules and adopt Resolution 24-15. ID#24-1001 ▶ jump to 85:34
  48. 14. City Manager Verbal Reports ▶ jump to 86:43
  49. 15. City Attorney Verbal Reports ▶ jump to 115:11
  50. 16. Council Discussion Item
  51. 16.1 Parking trailers in driveways - Councilmember Cotton ID#24-1061 ▶ jump to 115:15
  52. 17. New Business (items not on the agenda may be brought up asking they be scheduled for subsequent meetings or work sessions in accordance with Rule 1, Paragraph 2). ▶ jump to 129:30
  53. 18. Closing Comments by Mayor ▶ jump to 130:00
  54. 19. Adjourn ▶ jump to 131:22
  55. 20. Presentation(s) for Council Meeting
  56. 20.1 Hunger Action Month Proclamation - Sen. Nick DiCeglie, Hope Villages of America, CEO ID#24-0911
  57. 20.2 Ovarian Cancer Awareness Month Proclamation - September 2024 - Claudette Carlan, Chairman of Celma Mastry Ovarian Cancer Foundation ID#24-1009
  58. 20.3 St. Petersburg/Clearwater International Airport Noise Abatement Task Force - Sean Schrader, Clearwater Representative ID#24-1050
  59. 59 Rollcall ▶ jump to 0:02