Governance and Ethics Committee

City Hall – Council Chambers / Hybrid 1500 Warburton Avenue Santa Clara, CA 95050

Agenda — 16 items

1. 1 CALL TO ORDER AND ROLL CALL
2. 2 The City of Santa Clara is conducting Governance and Ethics Committee meetings in-person and continues to have methods for the public to participate remotely or in-person. • Via Zoom: https://santaclaraca.zoom.us/j/98559951444 • Webinar ID: 985 5995 1444 • By phone: +1 669-444-9171 To submit written public comment before meeting: Send email to mayorandcouncil@santaclaraca.gov by 10 a.m. the day of the meeting. Emails received will be forwarded to Committee members and will be uploaded as supplemental meeting material. Note: Emails received as public comment will not be read aloud during the meeting.
3. 3 CONSENT CALENDAR
4. 1. Approval of the December 4, 2023 Governance and Ethics Committee Meeting Minutes 24-240 Approved Staff Recommendation Pass
5. 5 PUBLIC PRESENTATIONS
6. 6 GENERAL BUSINESS
7. 2. Review and Discussion on Email Retention Policy Approved Staff Recommendation
8. 3. Report and Request for Direction on Proposed Amendments to SCSC Chapter 2.155 (“Regulation of Lobbying Activities”) and SCSC Chapter 2.160 (“Calendars of Certain City Officials”) to Better Align the Requirements
9. 4. Review and Discussion on Council Policy 020 (“Proclamations, Commendations and Certificates of Recognition”) and Council Policy 009 (“City Representation at Meetings, Ceremonies and Special Events”) 24-24
10. 5. Action on the 2024 Governance and Ethics Committee Workplan 24-233 Approved Staff Recommendation Pass
11. 6. Discussion Regarding the Start Time of City Council/Stadium Authority, Special and Closed Session Meetings 24-258
12. 12 STAFF REPORT
13. 13 COMMITTEE MEMBER REPORTS / FUTURE REFERRALS FOR CONSIDERATION
14. 14 ADJOURNMENT Adjourned
15. 15 MEETING DISCLOSURES
16. 16 The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies. If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities. Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials. Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.