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City Council and Authorities Concurrent

December 3, 2024 ·7:00 PM Final

Hybrid Meeting City Hall Council Chambers/Virtual 1500 Warburton Avenue Santa Clara, CA 95050

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Agenda — 47 items

  1. 1 The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom: o https://santaclaraca.zoom.us/j/99706759306 Meeting ID: 997-0675-9306 o Phone 1(669) 900-6833 How to Submit Written Public Comment Before City Council Meeting: 1. Use the eComment tab located on the City Council Agenda page https://santaclara.legistar.com/Calendar.aspx). eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting. 2. By email to clerk@santaclaraca.gov by 12 p.m. the day of the meeting. Those emails will be forwarded to the Council and will be uploaded to the City Council Agenda as supplemental meeting material. Emails received after the 12 p.m. cutoff time up through the end of the meeting will form part of the meeting record. Please identify the Agenda Item Number in the subject line of your email. NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting. Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Santa Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or Clerk@santaclaraca.gov.
  2. 2 7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING ▶ jump to 0:01
  3. 3 Call to Order in the Council Chambers ▶ jump to 8:45
  4. 4 Pledge of Allegiance and Statement of Values ▶ jump to 8:52
  5. 5 Roll Call ▶ jump to 9:36
  6. 6 CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS ▶ jump to 12:18
  7. 7 SPECIAL ORDER OF BUSINESS
  8. 1. Recognition of High School Students Andrew Lam, Aayna Dash, Asmi Sawant, Aanya Mishra, Mithil Patil, and Anav Bordia for Community Service Projects 24-1167 ▶ jump to 12:36
  9. 9 CONSENT CALENDAR Adopted Pass ▶ jump to 25:20
  10. 2.A Action on the October 29, 2024 Special City Council Meeting Minutes, November 12, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes, and November 19, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes. 24-1207 Approved the Consent Calendar Pass
  11. 2.B Board, Commissions and Committee Minutes 24-22 Approved the Consent Calendar Pass
  12. 2.C Action on Monthly Financial Status and Investment Reports for September 2024 and Approve the Related Budget Amendments 24-1075 Approved the Consent Calendar Pass
  13. 2.D Action on the City of Santa Clara Audited Annual Comprehensive Financial Report and Audited Silicon Valley Power Financial Statements for Fiscal Year Ended June 30, 2024, as Recommended by the Audit Committee 24-832 Approved the Consent Calendar Pass
  14. 2.E Action to Approve an Accounts Receivable Collections and Write-Off Policy 24-1125 Approved the Consent Calendar Pass
  15. 2.F Action on the Award of Purchase Orders with an Aggregate Total of $5,665,000 for Vehicles and Equipment for the Public Works, Fire, Police, Silicon Valley Power, Water & Sewer Utilities, and Parks & Recreation Departments, Funded by Amounts Previously Approved in the City’s Operating Budget for Fiscal Year 2024/25 Approved the Consent Calendar Pass
  16. 2.G Action on Purchase Order with Insight Public Sector for FLOCK Automated License Plate Reader Systems 24-661 Approved the Consent Calendar Pass
  17. 2.H Action on an Agreement with Kimley-Horn and Associates, Inc. for Design Professional Services for the Uncontrolled Crosswalks Improvements - Phase II Project Approved the Consent Calendar Pass
  18. 2.I Action on an Agreement with InfoSend, Inc. for Bill Print and Mail Services 24-1070 Approved the Consent Calendar Pass
  19. 2.J Action on an Equipment Rental Agreement and Related Documents with Global Rental Co., Inc. for Equipment Rental for Silicon Valley Power 24-1050 Approved the Consent Calendar Pass
  20. 2.K Action on a Purchase and Sale Agreement With Dollinger-Lafayette Associates to Acquire the Improved Property Located at 2900-2930 Lafayette Street in Santa Clara for Use by Silicon Valley Power for a Purchase Price of $5.5 Million and Related Budget Amendment 24-1117 Approved the Consent Calendar Pass
  21. 2.L Action on Award of Contract for the Lick Mill Blvd Pedestrian Beacon Upgrade and Monroe St - Los Padres Blvd Traffic Signal Modification Project to Sposeto Engineering, Inc. and Related Budget Amendment 24-982 Approved the Consent Calendar Pass
  22. 2.M Action to Approve a Resolution Establishing a Citywide Payment Acceptance and Processing Fees Policy to Charge Processing Fees and Set Transaction Limits 24-678 Approved the Consent Calendar Pass
  23. 2.N Action on a Resolution to Set the Regular Meeting Schedules and Dates for the Bicycle and Pedestrian Advisory Committee for Calendar Year 2025 24-885 Approved the Consent Calendar Pass
  24. 2.O Note and File the List of Designated City Employees who are Subject to Post-Employment Restrictions Pursuant to City Code Chapter 2.145 24-1032 Approved the Consent Calendar Pass
  25. 2.P Action on Delegation of Authority to the City Manager to Negotiate and Execute Amendments to Agreements for Design Professional Services for Silicon Valley Power’s System Capacity Expansion Planning Including Plan Implementation and General Consulting Services 24-1123 Approved the Consent Calendar Pass
  26. 2.Q Action on Resolutions Approving the Cultural Commission, Youth Commission, and Parks & Recreation Commission 2025 Calendar of Meetings 24-1127 Approved the Consent Calendar Pass
  27. 2.R Authorize the Mayor to Sign the Final Version of the Responsible AI Pledge at the upcoming GovAI Coalition Summit 24-1193 Approved the Consent Calendar Pass
  28. 2.S Informational Report Regarding Bi-Annual Project Status Report of the GIS Services Program 24-1035 Approved the Consent Calendar Pass
  29. 2.T Action to Authorize the Use of City Water Forces to Install a Backflow Prevention Device at 471 Perry Court. 24-1119 Approved the Consent Calendar Pass
  30. 2.U Action to Waive Second Reading and Adopt Ordinance No. 2074 to Approve a Development Agreement Between the City of Santa Clara and Kylli, Inc. for the Property Located at 4995 Patrick Henry Drive and 3005 Democracy Way, Santa Clara 24-1206 Approved the Consent Calendar Pass
  31. 31 SANTA CLARA STADIUM AUTHORITY BOARD CONSENT CALENDAR
  32. 3. Action on the Stadium Manager’s Request for Approval of an Agreement with Jones Sign Co. Inc. to Replace the Naming Rights Signage at Levi’s Stadium (Levi's Naming Rights Signage Refurbishment/Replacement CapEx Project) and Approve Related Budget Amendment 24-1101 Approved the Consent Calendar Pass
  33. 33 PUBLIC PRESENTATIONS ▶ jump to 27:02
  34. 34 CONSENT ITEMS PULLED FOR DISCUSSION
  35. 35 PUBLIC HEARING/GENERAL BUSINESS
  36. 4. Public Hearing: Action on an Appeal of the Planning Commission’s Denial of a Variance and Conditional Use Permit (PLN22-00282) for the Construction of a New Four-Story, 111,978 Square Foot Data Center at 1231 Comstock Street 24-1198 ▶ jump to 27:57
  37. 4. Public Hearing: Action on an Appeal of the Planning Commission’s Denial of a Variance and Conditional Use Permit (PLN22-00282) for the Construction of a New Four-Story, 111,978 Square Foot Data Center at 1231 Comstock Street 24-1198 Adopted Pass ▶ jump to 115:27
  38. 5. Action on FY 2023/24 Budget Year-End Report and Approve the Related Budget Amendments 24-831 Adopted Pass ▶ jump to 214:47
  39. 4. Public Hearing: Action on an Appeal of the Planning Commission’s Denial of a Variance and Conditional Use Permit (PLN22-00282) for the Construction of a New Four-Story, 111,978 Square Foot Data Center at 1231 Comstock Street 24-1198 Adopted Pass ▶ jump to 139:25
  40. 6. Action on Approval of Cost-of-Living Salary Adjustment for City Attorney; Approval of Amendment No. 1 to Employment Agreement with City Attorney Glen Googins; Adoption of a Resolution Updating the Unclassified Salary Plan for Position of City Attorney 24-1213 Adopted Pass ▶ jump to 233:17
  41. 7. Action on Recommendations from the Governance and Ethics Committee to Amend Council Policy 049 ("Community Grant Policy") 24-893 Adopted Pass ▶ jump to 281:27
  42. 40 REPORTS OF MEMBERS, SPECIAL COMMITTEES AND COUNCILMEMBER 030 REQUESTS ▶ jump to 281:51
  43. 41 CITY MANAGER/EXECUTIVE DIRECTOR REPORT ▶ jump to 282:00
  44. 42 ADJOURNMENT Adopted Pass ▶ jump to 282:18
  45. 43 The next regular scheduled meeting is on Tuesday, December 17, 2024 in the City Hall Council Chambers.
  46. 44 MEETING DISCLOSURES
  47. 45 The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies. STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U-verse channel 99), or the livestream on the City’s YouTube channel or Facebook page. Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda. AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting. Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body. LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC) Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library. If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities. Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials. Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.