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City Council and Authorities Concurrent

January 14, 2025 ·6:00 PM Final

Hybrid Meeting City Hall Council Chambers/Virtual 1500 Warburton Avenue Santa Clara, CA 95050

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Agenda — 48 items

  1. 1 The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom: o https://santaclaraca.zoom.us/j/99706759306 Meeting ID: 997-0675-9306 o Phone 1(669) 900-6833 How to Submit Written Public Comment Before City Council Meeting: 1. Use the eComment tab located on the City Council Agenda page https://santaclara.legistar.com/Calendar.aspx). eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting. 2. By email to clerk@santaclaraca.gov by 12 p.m. the day of the meeting. Those emails will be forwarded to the Council and will be uploaded to the City Council Agenda as supplemental meeting material. Emails received after the 12 p.m. cutoff time up through the end of the meeting will form part of the meeting record. Please identify the Agenda Item Number in the subject line of your email. NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting. Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Santa Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or Clerk@santaclaraca.gov.
  2. 2 Closed Session - 6:00 PM | Regular Meeting - 7:00 PM
  3. 3 6:00 PM CLOSED SESSION ▶ jump to 20:55
  4. 4 Call to Order in the Council Chambers ▶ jump to 21:07
  5. 5 Confirmation of Quorum ▶ jump to 21:16
  6. 1. Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9 Number of cases: 1 25-1266 ▶ jump to 21:27
  7. 7 Public Comment ▶ jump to 21:35
  8. 8 Convene to Closed Session (Council Conference Room) ▶ jump to 21:47
  9. 9 7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING
  10. 10 Call to Order in the Council Chambers ▶ jump to 25:45
  11. 11 Pledge of Allegiance and Statement of Values ▶ jump to 26:01
  12. 12 Roll Call ▶ jump to 26:43
  13. 13 Moment of Silence 25-118
  14. 14 REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS ▶ jump to 32:31
  15. 15 CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS ▶ jump to 34:08
  16. 16 CONSENT CALENDAR Adopted Pass ▶ jump to 34:25
  17. 2.A Action on the December 3, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes, December 10, 2024 Special Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes, December 16, 2024 Special City Council Meeting Minutes, and December 17, 2024 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes. 25-54 Approved the Consent Calendar Pass
  18. 2.B Board, Commissions and Committee Minutes 25-01 Approved the Consent Calendar Pass
  19. 2.C Action on City Bills and Claims Report for the period October 19, 2024 - November 15, 2024 25-1159 Approved the Consent Calendar Pass
  20. 2.D Action on City Bills and Claims Report for the period November 16, 2024 - December 6, 2024 25-1160 Approved the Consent Calendar Pass
  21. 2.E Action on Monthly Financial Status and Investment Reports for October 2024 and Approve the Related Budget Amendments 25-1225 Approved the Consent Calendar Pass
  22. 2.F Action on (1) Delegation of Authority to the City Manager to Negotiate and Execute a Lease Agreement for the Commercial and Warehouse Property Located at 1180 Richard Avenue, Santa Clara, for Materials Storage and Construction Support Purposes, and (2) Approve Two New Positions in the Finance Department Funded by SVP for SVP Storage and Construction Support Activities 25-1053 Approved the Consent Calendar Pass
  23. 2.G Action on Authorizing the City Manager to (1) Execute Agreements With Allied Power Group, LLC and Erwin Services Corporation for a Maximum Compensation of $1,000,000 for Each Agreement and (2) to Negotiate and Execute Amendments to Agreements with TransCanada Turbines, General Electric Packaged Power LLC, Stephens Mechanical Corporation, Axis Mechanical Group, Performance Mechanical, Inc., Allied Power Group, LLC, and Erwin Services Corporation for Millwright Services for an Aggregate Maximum Compensation of $100 Million to be Funded by Silicon Valley Power 25-1051 Approved the Consent Calendar Pass
  24. 2.H Action on Authorizing the City Manager to Negotiate and Execute Amendments to Agreements for As-Needed Scaffolding Services with Unique Scaffold and Liberty Industrial Group, Inc. to Increase Maximum Compensations and Extensions to Contract Terms 25-1248 Approved the Consent Calendar Pass
  25. 2.I Action on Purchase Order with Dell Marketing LP for Citywide Hardware Refresh 25-1128 Approved the Consent Calendar Pass
  26. 2.J Action on Delegation of Authority to the City Manager to Issue a Purchase Order to Trayer Engineering Corporation (Trayer) for Supervisory Control and Data Acquisition Controlled Vacuum Disconnect Interrupter Switchgear Associated with the Santa Clara University Distributed Energy Resources Project and Authorize the City Manager to Issue Future Purchases Orders to Trayer for Switchgear for Other Projects Up to a Maximum of $2,500,000 for Silicon Valley Power 25-47 Approved the Consent Calendar Pass
  27. 2.K Action on Authorizing the City Manager to Issue Purchase Orders to Tucker Construction, Inc. for Citywide As-Needed Repair Services for Silicon Valley Power 25-1054 Approved the Consent Calendar Pass
  28. 2.L Action on Approval of the Spending Plan for the Supplemental Law Enforcement Services Fund and the Related Budget Amendment 25-974 Approved the Consent Calendar Pass
  29. 2.M Action to Accept the FY 2024/25 California Library Literacy Services (CLLS) Adult and Family Literacy Grant Award for the Read Santa Clara Program and Approve the Related Budget Amendment 25-1036 Approved the Consent Calendar Pass
  30. 2.N Action on Final Map for Tract No. 10639 to Subdivide the 2.47 Acre Parcel at 1957 Pruneridge Avenue into 22 Single-Family Lots and 4 Common Area Lots 25-1130 Approved the Consent Calendar Pass
  31. 2.O Adopt a Resolution to Authorize the City Manager to Execute the 2025-2028 Memorandum of Understanding Between the City of Santa Clara and the American Federation of State County and Municipal Employees (AFSCME), Local 101 (“Unit 6”), Which Incorporates the Terms of the Tentative Agreement, and Adopt a Resolution Updating the Classified Salary Plan 25-58 Approved the Consent Calendar Pass
  32. 32 SANTA CLARA STADIUM AUTHORITY BOARD CONSENT CALENDAR
  33. 3.A Action on Stadium Authority Bills and Claims for the Month of October 2024 25-1192 Approved the Consent Calendar Pass
  34. 3.B Action on the Santa Clara Stadium Authority Financial Status Report for Quarter Ending September 30, 2024 25-1076 Adopted Pass ▶ jump to 89:48
  35. 35 PUBLIC PRESENTATIONS ▶ jump to 37:46
  36. 36 Public Presentations Post Meeting Material 25-115
  37. 37 CONSENT ITEMS PULLED FOR DISCUSSION ▶ jump to 89:34
  38. 38 PUBLIC HEARING/GENERAL BUSINESS
  39. 4. Action on a Resolution Suspending Existing All-Electric Construction Requirements of the Reach Code and Request for Direction on Needed Amendments to the Reach Code and Climate Action Plan in Light of Recent Changes in Applicable Law 25-907 Adopted Pass ▶ jump to 204:36
  40. 5. Action on Annual Appointment of Vice Mayor and Chaplain 25-1166 Adopted Pass ▶ jump to 223:54
  41. 4. Action on a Resolution Suspending Existing All-Electric Construction Requirements of the Reach Code and Request for Direction on Needed Amendments to the Reach Code and Climate Action Plan in Light of Recent Changes in Applicable Law 25-907 Adopted Pass ▶ jump to 220:28
  42. 6. Action on Appointments to City Committees and Outside Agency Committees for the 2025 Calendar Year and Approve Clarification of the Role of the Audit Committee and Approve the Revision of the former Economic Development, Marketing and Communications Committee to the Economic Development and Marketing Committee (Ad Hoc) 25-1168 Adopted Pass ▶ jump to 258:03
  43. 42 REPORTS OF MEMBERS, SPECIAL COMMITTEES, AND COUNCILMEMBER 030 REQUESTS ▶ jump to 258:16
  44. 43 CITY MANAGER/EXECUTIVE DIRECTOR REPORT ▶ jump to 258:46
  45. 44 ADJOURNMENT Adjourned Pass ▶ jump to 258:56
  46. 45 The next regular scheduled meeting is on Tuesday, January 28, 2025 in the City Hall Council Chambers.
  47. 46 MEETING DISCLOSURES
  48. 47 The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies. STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U-verse channel 99), or the livestream on the City’s YouTube channel or Facebook page. Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda. AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting. Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body. LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC) Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library. If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities. Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials. Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.