City Council and Authorities Concurrent

Hybrid Meeting City Hall Council Chambers/Virtual 1500 Warburton Avenue Santa Clara, CA 95050

Agenda — 44 items

1. 1 The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom: o https://santaclaraca.zoom.us/j/99706759306 Meeting ID: 997-0675-9306 o Phone 1(669) 900-6833 How to Submit Written Public Comment Before City Council Meeting: 1. Use the eComment tab located on the City Council Agenda page https://santaclara.legistar.com/Calendar.aspx). eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting. 2. By email to clerk@santaclaraca.gov by 12 p.m. the day of the meeting. Those emails will be forwarded to the Council and will be uploaded to the City Council Agenda as supplemental meeting material. Emails received after the 12 p.m. cutoff time up through the end of the meeting will form part of the meeting record. Please identify the Agenda Item Number in the subject line of your email. NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting. Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Santa Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or Clerk@santaclaraca.gov.
2. 2 Closed Session - 6:00 PM | Regular Meeting - 7:00 PM
3. 3 6:00 PM CLOSED SESSION
4. 4 Call to Order in the Council Chambers
5. 5 Confirmation of Quorum
6. 1. Conference with Legal Counsel-Existing Litigation (CC) Pursuant to Gov. Code § 54956.9(d)(1) William Kelly v. City of Santa Clara, Workers Compensation Appeals Board Case Number ADJ16898646 25-656
7. 7 Public Comment
8. 8 Convene to Closed Session (Council Conference Room)
9. 9 7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING
10. 10 Call to Order in the Council Chambers
11. 11 Pledge of Allegiance and Statement of Values
12. 12 Roll Call
13. 13 REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS
14. 14 CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS
15. 2. Reconsideration of the Council Action on Appointments of the City’s representative(s) on the Cities Association of Santa Clara County 25-180 Denied Fail
16. 16 SPECIAL ORDER OF BUSINESS
17. 3.A Recognition of Wilcox High School Varsity Football Team for Winning the Central Coast Section Division II Football Championship Title and Recognition of Brayden Rosa as the Santa Clara County Player of the Year 25-114
18. 3.B Proclamation of Black History Month 24-1244
19. 3.C Santa Clara Women's League Presents Showtime 2025 on March 1 and March 2, 2025 25-173
20. 20 CONSENT CALENDAR Approved Pass
21. 4.A Action on the January 28, 2025 Joint Council and Authorities Concurrent & Stadium Authority Meeting Minutes. 25-193 Approved the Consent Calendar Pass
22. 4.B Board, Commissions and Committee Minutes 25-03 Approved the Consent Calendar Pass
23. 4.C Action on City Bills and Claims Report for the period December 7, 2024 - January 10, 2025 25-94 Approved the Consent Calendar Pass
24. 4.D Action to Authorize the City Manager to Issue Purchase Orders to Cresco Equipment Rentals for the Rental of Equipment and Related Services for Use and Funded by Silicon Valley Power 25-1264 Approved the Consent Calendar Pass
25. 4.E Action on Amendments to the Promissory Note and Covenants with Klamath Associates, L.P. and South Drive, L.L.C. to Modify Existing Terms and Extend the Affordable Housing Requirements for Two Santa Clara County Housing Authority Projects, Klamath Gardens and Bracher Gardens 25-1234 Approved the Consent Calendar Pass
26. 4.F Action on Authorizing the City Manager to Negotiate and Execute Amendment No. 1 to the Substation Agreement with 651 Walsh Partners, LLC for Laurelwood Junction Substation 25-29 Approved the Consent Calendar Pass
27. 4.G Action on (1) Delegation of Authority to the City Manager to Negotiate and Execute a Lease Agreement with Gahrahmat Family Limited Partnership I, LP, A California Limited Partnership for the Commercial Space Located at 831 - 851 Martin Avenue, Santa Clara, for SVP Staff, (2) Authorize the City Manager to Negotiate and Execute Amendment(s) to the Lease Agreement at 881 Martin Avenue to Extend the Term, If Needed, and (3) Increase Current Authorization for City Manager to Issue Purchase Orders with Pivot Interiors, Inc. and Other Suppliers/Authorized Dealers for the Purchase of and Installation of Cubicles, Office Furniture and Related Products and Services at City Facilities. 25-53 Approved the Consent Calendar Pass
28. 4.H Action on Authorizing the City Manager to Negotiate and Execute Amendment(s) to the Agreement with Rosendin Electric, Inc. for As-Needed Specialized Electrical Maintenance and Repair Services for Silicon Valley Power 25-70 Approved the Consent Calendar Pass
29. 4.I Action on Amendment No. 1 to the Service Agreement with Lyngsoe Systems, Inc. for Repair, Maintenance, and Subscription Services for the Automated Materials Handling System at Central Park Library 25-736 Approved the Consent Calendar Pass
30. 4.J Action on Amendment No. 1 to the Agreement with Superion, LLC, for Residential and Business Alarm Management Software and Related Services 25-1229 Approved the Consent Calendar Pass
31. 4.K Action on Authorizing the City Manager to Negotiate and Execute Amendment No. 3 to the Agreement with Electrical Consultants, Inc. for System Expansion Planning Services for Silicon Valley Power 25-73 Approved the Consent Calendar Pass
32. 32 PUBLIC PRESENTATIONS
33. 33 Post Meeting Material 25-259
34. 34 CONSENT ITEMS PULLED FOR DISCUSSION
35. 35 PUBLIC HEARING/GENERAL BUSINESS (COUNCIL/STADIUM)
36. 6. Action on the Proposed FIFA World Cup 2026 Assignment and Assumption Agreement with Bay Area Host Committee and Forty Niners Stadium Management Company LLC (ManCo), Proposed “Field Improvements” Required by FIFA in Connection with the Event, a Guaranty of Certain 2026 FIFA World Cup Obligations Executed by Forty Niners Football Company LLC (TeamCo) in favor of the City and Stadium Authority, and Related Actions 25-99 Adopted Pass
37. 7. Public Hearing: Action on Proposed Update to the City’s Citizen Participation Plan for the Use of Federal Housing and Urban Development (HUD) Grant Funds 25-55 Adopted Pass
38. 38 REPORTS OF MEMBERS, SPECIAL COMMITTEES AND COUNCILMEMBER 030 REQUESTS
39. 7. Public Hearing: Action on Proposed Update to the City’s Citizen Participation Plan for the Use of Federal Housing and Urban Development (HUD) Grant Funds 25-55 Adopted Pass
40. 39 CITY MANAGER/EXECUTIVE DIRECTOR REPORT
41. 40 ADJOURNMENT Adjourned Pass
42. 41 The next scheduled special meeting is on Thursday, February 13, 2025 at the Santa Clara Convention Center.
43. 42 MEETING DISCLOSURES
44. 43 The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies. STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U-verse channel 99), or the livestream on the City’s YouTube channel or Facebook page. Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda. AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting. Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body. LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC) Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library. If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities. Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials. Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.