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City Council and Authorities Concurrent

May 13, 2025 ·5:30 PM Final

Hybrid Meeting City Hall Council Chambers/Virtual 1500 Warburton Avenue Santa Clara, CA 95050

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Agenda — 56 items

  1. 1 Council/Boardmember Gonzalez will participate remotely from the following location: Paradise Village, Av. Paseo de los Cocoteros #1, Nuevo Vallarata, Nayarit, Mexico 63735
  2. 2 The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom: o https://santaclaraca.zoom.us/j/99706759306 Meeting ID: 997-0675-9306 o Phone 1(669) 900-6833 How to Submit Written Public Comment Before City Council Meeting: 1. Use the eComment tab located on the City Council Agenda page https://santaclara.legistar.com/Calendar.aspx). eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting. 2. By email to clerk@santaclaraca.gov by 12 p.m. the day of the meeting. Those emails will be forwarded to the Council and will be uploaded to the City Council Agenda as supplemental meeting material. Emails received after the 12 p.m. cutoff time up through the end of the meeting will form part of the meeting record. Please identify the Agenda Item Number in the subject line of your email. NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting. Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Santa Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or Clerk@santaclaraca.gov.
  3. 3 Study Session - 5:30 PM | Regular Meeting - 7:00 PM
  4. 4 5:30 PM STUDY SESSION
  5. 5 Call to Order in the Council Chambers ▶ jump to 8:17
  6. 6 Confirmation of Quorum ▶ jump to 8:25
  7. 1. Study Session to Review Proposed FY 2025/26 and FY 2026/27 Biennial Operating Budget and FY 2025/26 Capital Improvement Program Budget Changes 25-270 ▶ jump to 10:31
  8. 8 7:00 PM JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING ▶ jump to 92:55
  9. 9 Call to Order in the Council Chambers ▶ jump to 92:56
  10. 10 Pledge of Allegiance and Statement of Values ▶ jump to 93:02
  11. 11 Roll Call ▶ jump to 93:50
  12. 12 CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS Adopted Pass ▶ jump to 97:26
  13. 13 SPECIAL ORDER OF BUSINESS
  14. 2.A Recognition of Outgoing Youth Commission Members for FY 2024/25 25-355 ▶ jump to 99:59
  15. 2.B Action on the Appointment of Youth Commission Members for the FY 2025/26 Term 25-356 Adopted Pass ▶ jump to 103:58
  16. 2.C Proclamation of Asian American and Pacific Islander Heritage Month 25-449 ▶ jump to 109:50
  17. 2.D Proclamation of National Public Works Week 2025 25-215 ▶ jump to 120:55
  18. 2.E Proclamation of May 11, 2025 to May 17, 2025, as National Police Week 25-543 ▶ jump to 128:19
  19. 2.F Recognition of the Recipients of the Third Annual Silicon Valley Power Sustainable Futures Scholarship Program in Partnership with Santa Clara University 25-554 ▶ jump to 134:07
  20. 20 CONSENT CALENDAR Adopted Pass ▶ jump to 151:48
  21. 3.A Action on the April 3, 2025 Special City Council Meeting Minutes, April 8, 2025 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting Minutes, April 22, 2025 Special City Council Meeting Minutes, and April 29, 2025 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting Minutes. 25-577 Approved the Consent Calendar Pass
  22. 3.B Board, Commissions and Committee Minutes 25-09 Approved the Consent Calendar Pass
  23. 3.C Action on City Bills and Claims Report for the period March 8, 2025 - April 11, 2025 25-375 Approved the Consent Calendar Pass
  24. 3.D Action on the Santa Clara Convention Center FY 2024/25 2nd Quarter Financial Status Report 25-244 Approved the Consent Calendar Pass
  25. 3.E Action on a Resolution to Adopt a List of Projects Funded by Senate Bill 1, The Road Repair and Accountability Act, for Fiscal Year 2025-26 25-299 Approved the Consent Calendar Pass
  26. 3.F Action on Award of Contract for the Pruneridge Avenue Signal Timing Project to Tennyson Electric, LLC. 25-1162 Approved the Consent Calendar Pass
  27. 3.G Action on the Award of Contract for the Great America Parkway Streetlight Replacement Project, Contract No. 2875-9661, to Bear Electrical Solutions LLC and Related Budget Amendment 25-273 Adopted Pass ▶ jump to 178:45
  28. 3.H Action on Award of Contract for the Miscellaneous Asphalt and Concrete Rehabilitation Project to Silicon Valley Paving, Inc. and Related Budget Amendments 25-1163 Approved the Consent Calendar Pass
  29. 3.I Action on Award of Contract for the 2025 Annual Street Pavement Maintenance and Rehabilitation Project to Radius Earthwork Inc. and Approval of Related Budget Amendments 25-107 Approved the Consent Calendar Pass
  30. 3.J Action on Authorizing the City Manager to Negotiate and Execute Agreements and/or Purchase Orders with Vendors for the Purchase of Aluminum Tubular Substation Bus Conductors to be Funded by the Electric Utility Capital Fund 25-506 Approved the Consent Calendar Pass
  31. 3.K Action on Authorizing the City Manager to Negotiate and Execute a Lease Agreement for the Commercial and Warehouse Property Located at 751 Nuttman Street, Santa Clara, for Materials Storage and Construction Support Purposes 25-79 Approved the Consent Calendar Pass
  32. 3.L Authorize the City Manager to Negotiate and Execute Amendments to the Master Agreements with Stantec Consulting Services, Inc. and Bellecci & Associates for Underground Electrical Distribution System Design Services 25-78 Approved the Consent Calendar Pass
  33. 3.M Action on the First Amendment to the Cooperative Agreement between the City of Santa Clara and the Valley Transportation Authority (VTA) for the Preparation of the Santa Clara Station Area Plan 25-410 Approved the Consent Calendar Pass
  34. 3.N Action to Authorize City Manager to Execute Amendment No. 1 to the Teri Black & Co., LLC. Agreement to Increase the Maximum Compensation and Delegate Authority to Approve Future Similar Amendments to all Existing Master Recruiting Agreements for Services through 2028 25-442 Approved the Consent Calendar Pass
  35. 3.O Action to reallocate Community Development Block Grant funds and to amend the Contribution Agreement with Riverwood Grove Associates to Increase the Not to Exceed Community Development Block Grant (CDBG) Funding Amount From $350,000 to $950,000. 25-451 Approved the Consent Calendar Pass
  36. 3.P Action to Authorize the Use of City Electric Forces for Public Works at 1111 Washington Street and 2089 Bray Avenue 25-456 Approved the Consent Calendar Pass
  37. 3.Q Action on Adopting a Resolution to Delegate Authority to the City Manager to Execute Amendments to the United States Department of Energy Western Area Power Administration Sierra Nevada Region Contract for Electric Service Base Resource Contract 20-SNR-02364 for Calendar Years 2025 through 2054 25-465 Approved the Consent Calendar Pass
  38. 3.R Action on the Updated Park Master Plan with Preferred Playground Schematic Design for the Warburton Park Playground Rehabilitation Project, and Introduction of an Ordinance to Ensure Compliance with Measure R 25-195 Approved the Consent Calendar Pass
  39. 3.S Action to Approve Various Modifications to Existing Unclassified and Classified Classification Specifications, Authorize the City Manager to Execute the Side Letter Agreement between the City of Santa Clara and the Public Safety Non-Sworn Employees Association (Unit 10), Authorize the City Manager to Execute the Side Letter Agreement between the City of Santa Clara and the Santa Clara Firefighters, International Association of Firefighters (IAFF), Local 1171 (Unit 1), and Adopt a Resolution to Update the Classified Salary Plan 25-547 Approved the Consent Calendar Pass
  40. 3.T Action on a Resolution Acknowledging Receipt by City Council of a State-Mandated Compliance Report on Required Annual Fire Inspections of Certain Occupancies 25-335 Approved the Consent Calendar Pass
  41. 41 SANTA CLARA STADIUM AUTHORITY BOARD CONSENT CALENDAR
  42. 4. Action on Stadium Authority Bills and Claims for the Month of March 2025 25-447 Approved the Consent Calendar Pass
  43. 43 PUBLIC PRESENTATIONS ▶ jump to 152:18
  44. 44 CONSENT ITEMS PULLED FOR DISCUSSION ▶ jump to 163:07
  45. 45 PUBLIC HEARING/GENERAL BUSINESS (COUNCIL/STADIUM)
  46. 5. Public Hearing: Continuance Until June 24, 2025, of Action on a Tentative Parcel Map (PLN23-00379) at 1700 Richard Avenue and 1600 &1650 Memorex Drive to Create a Two-Lot Subdivision. 25-524 ▶ jump to 99:20
  47. 6. Action on Stadium Manager’s Request to Execute an Event Services Agreement with Fanatics Retail Group Concessions, LLC for Merchandise Concession Services for Non-NFL Events 25-926 Adopted Pass ▶ jump to 233:36
  48. 7. Public Hearing: Opportunity for Public Comment and Action on the Final Version of the 2025-2030 Consolidated Plan & FY 25/26 Annual Action Plan for the Use of Federal Housing and Urban Development (HUD) Grant Funds 25-415 Adopted Pass ▶ jump to 263:12
  49. 8. Note and File the Resolutions of the Salary Setting Commission Increasing the Salary for the positions of Mayor and City Council Member, and City Clerk by Approximately 10% for the period of July 1, 2025 to June 30, 2027, and Setting the Benefits for the Position of Police Chief to Align with the Unit 9A Memorandum of Agreement, and Increasing the Salary for the position of Police Chief by 2.5% to $353,686.56 annually; and Action to Adopt a Resolution Approving and Adopting the Updated Unclassified/Elected Salary Plan for the positions of Mayor and City Council Member, City Clerk, and Police Chief for the Period of July 1, 2025 through June 30, 2027 25-373 Adopted Pass ▶ jump to 278:19
  50. 7. Public Hearing: Opportunity for Public Comment and Action on the Final Version of the 2025-2030 Consolidated Plan & FY 25/26 Annual Action Plan for the Use of Federal Housing and Urban Development (HUD) Grant Funds 25-415 Adopted Pass ▶ jump to 267:57
  51. 50 REPORTS OF MEMBERS, SPECIAL COMMITTEES AND COUNCILMEMBER O30 REQUESTS ▶ jump to 279:03
  52. 51 CITY MANAGER/EXECUTIVE DIRECTOR REPORT ▶ jump to 283:32
  53. 52 ADJOURNMENT Adopted Pass ▶ jump to 285:29
  54. 53 The next scheduled special meeting is on Tuesday, May 20, 2025 in the City Hall Council Chambers.
  55. 54 MEETING DISCLOSURES
  56. 55 The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies. STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15 or AT&T U-verse channel 99), or the livestream on the City’s YouTube channel or Facebook page. Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda. AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting. Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body. LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC) Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library. If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities. Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials. Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.