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City Council and Authorities Concurrent

August 19, 2025 ·5:00 PM Final

Hybrid Meeting City Hall Council Chambers/Virtual 1500 Warburton Avenue Santa Clara, CA 95050

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Agenda — 49 items

  1. 1 Council/Boardmember Jain will be participating remotely from the following location: 3885 Dinah Road, Carnelian Bay, CA 96140
  2. 2 The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom: o https://santaclaraca.zoom.us/j/99706759306 Meeting ID: 997-0675-9306 o Phone 1(669) 900-6833 How to Submit Written Public Comment Before City Council Meeting: 1. Use the eComment tab located on the City Council Agenda page https://santaclara.legistar.com/Calendar.aspx). eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting. 2. By email to clerk@santaclaraca.gov by 12 p.m. the day of the meeting. Those emails will be forwarded to the Council and will be uploaded to the City Council Agenda as supplemental meeting material. Emails received after the 12 p.m. cutoff time up through the end of the meeting will form part of the meeting record. Please identify the Agenda Item Number in the subject line of your email. NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting. Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Santa Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or Clerk@santaclaraca.gov.
  3. 3 Closed Session - 5:00 PM | Regular Meeting - 7:00 PM
  4. 4 5:00 PM CLOSED SESSION ▶ jump to 1:47
  5. 5 eComments 25-951
  6. 6 Call to Order in the Council Chambers ▶ jump to 2:11
  7. 7 Confirmation of Quorum ▶ jump to 2:28
  8. 1.A Conference with Legal Counsel-Existing Litigation (CC) Pursuant to Gov. Code § 54956.9(d)(1) Seniga v. City of Santa Clara, Santa Clara County Superior Court Case Number 24-CV-451834 25-835 ▶ jump to 2:54
  9. 1.B Public Employee Performance Evaluation (CC) Pursuant to Gov. Code § 54957(b)(1) Title: City Manager 25-871 ▶ jump to 3:06
  10. 1.C Public Employee Performance Evaluation (CC) Pursuant to Gov. Code § 54957(b)(1) Title: City Attorney Conference with Labor Negotiators (CC) Pursuant to Gov. Code § 54957.6(a) Agency designated representatives: Councilmembers Jain, Chahal, and Hardy; City staff members Aracely Azevedo, Sujata Reuter Unrepresented Employee: City Attorney 25-850 ▶ jump to 3:13
  11. 11 Public Comment ▶ jump to 3:44
  12. 12 Convene to Closed Session (Council Conference Room) ▶ jump to 4:00
  13. 13 7:00 PM COUNCIL REGULAR MEETING ▶ jump to 4:14
  14. 14 Call to Order in the Council Chambers ▶ jump to 17:59
  15. 15 Pledge of Allegiance and Statement of Values ▶ jump to 18:13
  16. 16 Roll Call ▶ jump to 19:08
  17. 17 REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS ▶ jump to 22:59
  18. 18 CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS ▶ jump to 23:30
  19. 19 SPECIAL ORDER OF BUSINESS
  20. 2.A Commemoration of the 80th Anniversary of National Liberation of Korea 25-888 ▶ jump to 23:49
  21. 2.B Proclamation of August 24, 2025 as Ukrainian Independence Day 25-894 ▶ jump to 55:26
  22. 22 CONSENT CALENDAR Approved the Consent Calendar Pass ▶ jump to 67:01
  23. 3.A Action on the June 17, 2025 Special City Council and Santa Clara Stadium Authority Board, June 24, 2025 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board, June 27, 2025 Special City Council Meeting, July 8, 2025 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting, and July 15, 2025 Joint City Council and Authorities Concurrent & Santa Clara Stadium Authority Board Meeting Minutes. 25-861 Adopted Pass
  24. 3.B Board, Commissions and Committee Minutes 25-15 Adopted Pass
  25. 3.C Action on City Bills and Claims Report for the period June 7, 2025 - July 14, 2025 25-788 Adopted Pass
  26. 3.D Action on Monthly Investment Report for June 2025 25-824 Adopted Pass
  27. 3.E Action on the Santa Clara Convention Center FY 2024/25 3rd Quarter Financial Status Report 25-705 Adopted Pass
  28. 3.F Action Authorizing the City Manager to Negotiate and Execute an Agreement for Design Professional Services with CSG Consultants, Inc. for the Corporation Yard Pavement Project (CIP 2432) 25-799 Adopted Pass
  29. 3.G Action to Delegate Authority to the City Manager to Authorize Ongoing Payments for the Existing Agreement with LCPtracker, Inc. for Labor Compliance Software and to Negotiate and Execute Future Agreements and Amendments 25-87 Adopted Pass
  30. 3.H Action to Authorize the City Manager to Execute an Agreement with Intelligent Technologies and Services, Inc. for Maintenance, Inspection, and Testing Services for Silicon Valley Power’s Fire Alarms, Smoke Detectors, Fire Suppression, and Extinguisher Systems 25-482 Adopted Pass
  31. 3.I Action to (1) Delegate Authority to the City Manager to Execute Amendment One to the System Maintenance Agreement with Elster Solutions, LLC for Energy Axis Management System and Negotiate and Execute Future Purchase Orders, Agreements, or Amendments for Future Equipment or Services, and (2) Ratify Previous Payments Exceeding Council Authorization 25-83 Adopted Pass ▶ jump to 81:14
  32. 3.J Action on the Historic Preservation Agreement (Mills Act Contract) (PLN24-00465) for 1435 Lexington Street 25-453 Adopted Pass
  33. 3.K Appointment of Cultural Commission Member and Bicycle Pedestrian Advisory Committee (BPAC) Member to the Santa Clara Station Area Plan Task Force (SATF) 25-851 Adopted Pass
  34. 3.L Authorize the City Manager to Execute the 2025-2029 Memorandum of Understanding Between the City of Santa Clara and the Public Safety Non-Sworn Employees’ Association (Unit 10) that Incorporates the Terms of the Tentative Agreement 25-886 Adopted Pass
  35. 35 SANTA CLARA STADIUM AUTHORITY BOARD CONSENT CALENDAR
  36. 4.A Action on Stadium Authority Bills and Claims for the Month of June 2025 25-789 Adopted Pass
  37. 4.B Action on the Stadium Manager’s Request to Approve an Amendment No. 2 with ACCO Engineering Systems, Inc. and an Amendment No. 3 with O.C. McDonald Co., Inc. to Extend the Agreement Terms for One Year and Increase the Not to Exceed Amounts by $250,000 for On-Call Mechanical and Plumbing Maintenance and Repair Services at Levi’s Stadium 25-738 Adopted Pass
  38. 38 PUBLIC PRESENTATIONS ▶ jump to 68:06
  39. 39 CONSENT ITEMS PULLED FOR DISCUSSION
  40. 40 PUBLIC HEARING/GENERAL BUSINESS
  41. 5. Public Hearing: Action on a Resolution of Necessity to Acquire Certain Real Property Interests on 3508, 3520, 3530, 3540, and 3550 Bassett Street, Santa Clara, California, from the Owner of Record for Purposes of Implementing the Silicon Valley Power 115kV Transmission Line Project 25-820 ▶ jump to 81:46
  42. 5. Public Hearing: Action on a Resolution of Necessity to Acquire Certain Real Property Interests on 3508, 3520, 3530, 3540, and 3550 Bassett Street, Santa Clara, California, from the Owner of Record for Purposes of Implementing the Silicon Valley Power 115kV Transmission Line Project 25-820 Adopted Pass ▶ jump to 101:08
  43. 6. Action on an Update to the City Council’s Public Notification, Outreach & Engagement Policy for all Planning Applications 25-643 Adopted Pass ▶ jump to 195:30
  44. 5. Public Hearing: Action on a Resolution of Necessity to Acquire Certain Real Property Interests on 3508, 3520, 3530, 3540, and 3550 Bassett Street, Santa Clara, California, from the Owner of Record for Purposes of Implementing the Silicon Valley Power 115kV Transmission Line Project 25-820 Adopted Pass ▶ jump to 117:37
  45. 43 REPORTS OF MEMBERS AND SPECIAL COMMITTEES ▶ jump to 196:32
  46. 44 CITY MANAGER/EXECUTIVE DIRECTOR REPORT ▶ jump to 199:10
  47. 45 ADJOURNMENT ▶ jump to 199:15
  48. 46 The next regular scheduled meeting is on Tuesday, August 26, 2025 in the City Hall Council Chambers.
  49. 47 MEETING DISCLOSURES The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies. STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15), or the livestream on the City’s YouTube channel or Facebook page. Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda. AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting. Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body. LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC) Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library. If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities. Agendas and other written materials distributed during a public meeting that are public record will be made available by the City in an appropriate alternative format. Contact the City Clerk’s Office at 1 408-615-2220 with your request for an alternative format copy of the agenda or other written materials. Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.