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City Council and Authorities Concurrent

May 26, 2026 ·5:30 PM Final

Hybrid Meeting City Hall Council Chambers/Virtual 1500 Warburton Avenue Santa Clara, CA 95050

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Agenda — 40 items

  1. 1 The City of Santa Clara is conducting City Council meetings in a hybrid manner (in-person and continues to have methods for the public to participate remotely). • Via Zoom: o https://santaclaraca.zoom.us/j/99706759306 Meeting ID: 997-0675-9306 o Phone 1(669) 900-6833 How to Submit Written Public Comment Before City Council Meeting: 1. Use the eComment tab located on the City Council Agenda page https://santaclara.legistar.com/Calendar.aspx). eComments are directly sent to the iLegislate application used by City Council and staff, and become part of the public record. eComment closes 15 minutes before the start of a meeting. 2. By email to clerk@santaclaraca.gov by 12 p.m. the day of the meeting. Those emails will be forwarded to the Council and will be uploaded to the City Council Agenda as supplemental meeting material. Emails received after the 12 p.m. cutoff time up through the end of the meeting will form part of the meeting record. Please identify the Agenda Item Number in the subject line of your email. NOTE: Please note eComments and Emails received as public comment will not be read aloud during the meeting. Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://santaclara.legistar.com/Calendar.aspx All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at Santa Clara City Hall, 1500 Warburton Avenue, Santa Clara, CA 95050 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. For the final document, you may contact the Office of the City Clerk at (408) 615-2220 or Clerk@santaclaraca.gov.
  2. 2 NOTICE IS HEREBY GIVEN that, pursuant to the provisions of California Government Code §54956 (“The Brown Act”) and Section 708 of the Santa Clara City Charter, the Mayor/Chair calls for a Special Meeting of the City Council of the City of Santa Clara and Boardmembers of the Stadium Authority, to commence and convene on May 26, 2026, at 5:30 pm to be held virtually and in the City Hall Council Chambers located in the East Wing of City Hall at 1500 Warburton Avenue, Santa Clara, California, to consider the following matter(s) and to potentially take action with respect to them.
  3. 3 Closed Session - 5:30 PM | Special Meeting - 7:00 PM
  4. 4 5:30 PM CLOSED SESSION
  5. 5 Call to Order in the Council Chambers ▶ jump to 6:49
  6. 6 Confirmation of Quorum ▶ jump to 7:02
  7. 1.A Conference with Legal Counsel-Existing Litigation Pursuant to Gov. Code § 54956.9(d)(1) Name of case: Shahla Montes vs City of Santa Clara et al, Santa Clara Superior Court, Case no. 22CV398747 26-565 ▶ jump to 7:14
  8. 1.B Conference with Real Property Negotiators (City) Pursuant to Gov. Code § 54956.8 Properties: --990 Benton Street, Santa Clara, CA 95050 (APN 269-22-072) (acquisition) --777 Benton Street, Santa Clara, CA 95050 (APN 269-16-080) (disposition) City Negotiators: Jovan D. Grogan, City Manager (and/or designee) and Glen R. Googins, City Attorney (and/or designee) Negotiating Parties: City of Santa Clara and Santa Clara University Under Negotiation: Purchase/Sale of Real Property interests (provisions, price and terms of payment) 26-556 ▶ jump to 7:28
  9. 9 Public Comment ▶ jump to 8:33
  10. 10 Convene to Closed Session (Sparacino Conference Room) ▶ jump to 18:28
  11. 11 7:00 PM SPECIAL JOINT CITY COUNCIL/STADIUM AUTHORITY BOARD MEETING ▶ jump to 19:01
  12. 12 Call to Order in the Council Chambers ▶ jump to 40:13
  13. 13 Pledge of Allegiance and Statement of Values ▶ jump to 40:23
  14. 14 Roll Call ▶ jump to 41:06
  15. 15 REPORTS OF ACTION TAKEN IN CLOSED SESSION MATTERS ▶ jump to 43:39
  16. 16 CONTINUANCES/EXCEPTIONS/RECONSIDERATIONS ▶ jump to 44:21
  17. 17 SPECIAL ORDER OF BUSINESS
  18. 2. Proclamation of May 2026 as Jewish American Heritage Month 26-591 ▶ jump to 44:28
  19. 19 CONSENT CALENDAR Adopted Pass ▶ jump to 50:54
  20. 3.A Action on a Standard Agreement with the California Highway Patrol for Traffic Management Related Services with a Projected Cost of $1.6 million for FIFA World Cup and Approve the Related Budget Amendment 26-499 Adopted Fail ▶ jump to 104:18
  21. 3.B Action on an Agreement with South San Joaquin County Fire Authority for Municipal Hazardous Materials Response Services with a Projected Cost of $150,000 for FIFA World Cup and Approve Related Budget Amendment; Action on a Resolution Delegating Authority to the City Manager to Negotiate and Execute Future Municipal Hazardous Materials Response Services Agreements with Public Safety Agencies for Supplemental HazMat Response Services 26-562 Adopted Pass
  22. 3.C Action on Subscription License Agreement with Innovative Interfaces, Inc. for Hosting and Maintenance Services for the Integrated Library System for a Total Not-To-Exceed Amount of $1,830,992 Over the Full 11-Year Term 26-446 Adopted Pass
  23. 3.D Action on a Memorandum of Understanding Between the City of Santa Clara and County of Santa Clara for Mental Health Services and Related Budget Amendment 26-15700 Adopted Pass
  24. 3.E Action to Authorize the City Manager to Execute Amendments to Agreements with Moveable, Inc. and Walk Talkin International LLC for Providing Event Planning and Production Services, to increase the Not-to-Exceed Compensation by $100,000, for a Total Not-to-Exceed authorization of $350,000 for Each Agreement 26-383 Adopted Pass ▶ jump to 120:32
  25. 25 PUBLIC PRESENTATIONS ▶ jump to 51:10
  26. 26 CONSENT ITEMS PULLED FOR DISCUSSION
  27. 4.A Board, Commissions and Committee Minutes (Deferred from May 5, 2026) 26-567 Adopted Pass ▶ jump to 69:27
  28. 4.B Action to Authorize the City Manager to Execute an Agreement with Colony Landscape and Maintenance, Inc. for Thatch Removal and Related Services at the Youth Soccer Park and Approve Related Budget Amendments (Deferred from May 19, 2026) 26-600 Adopted Pass ▶ jump to 85:03
  29. 3.A Action on a Standard Agreement with the California Highway Patrol for Traffic Management Related Services with a Projected Cost of $1.6 million for FIFA World Cup and Approve the Related Budget Amendment 26-499 Adopted Pass ▶ jump to 108:54
  30. 29 PUBLIC HEARING/GENERAL BUSINESS
  31. 5. Update to City Council on Implementation of City Council Policy 056 - Prohibiting Use of City Properties for Civil Immigration Enforcement Purposes and provide feedback on policy implementation (Deferred from May 19, 2026) 26-599 Adopted Pass ▶ jump to 167:16
  32. 6. Action on Adoption of a Resolution Designating the FIFA World Cup 2026 Special Event Zone and Special Event Time Period Pursuant to the City’s Special Event Zone Ordinance 26-360 Adopted Pass ▶ jump to 205:13
  33. 7. Report on City Vacancies and Recruitment Efforts, Pursuant to Assembly Bill (AB) 2561 26-509 Adopted Pass ▶ jump to 241:55
  34. 8. Action on Resolution Adopting Council Policy 057 Establishing Procedures to be Followed in the Event of a Disruption of Telephonic Service or Internet-Based Audio-Visual Platform During a Council Meeting 26-504 Adopted Pass ▶ jump to 272:59
  35. 9. Action on Council Policy Establishing an Annual Performance Review Process for Council Appointees 26-586 Adopted Pass ▶ jump to 313:14
  36. 35 REPORTS OF MEMBERS, SPECIAL COMMITTEES AND COUNCILMEMBER 030 REQUESTS Adopted Pass ▶ jump to 317:21
  37. 36 CITY MANAGER/EXECUTIVE DIRECTOR REPORT ▶ jump to 327:27
  38. 37 ADJOURNMENT ▶ jump to 327:32
  39. 38 The next regular scheduled meeting is on Tuesday, June 9, 2026 in the City Hall Council Chambers.
  40. 39 MEETING DISCLOSURES The time limit within which to commence any lawsuit or legal challenge to any quasi-adjudicative decision made by the City is governed by Section 1094.6 of the Code of Civil Procedure, unless a shorter limitation period is specified by any other provision. Under Section 1094.6, any lawsuit or legal challenge to any quasi-adjudicative decision made by the City must be filed no later than the 90th day following the date on which such decision becomes final. Any lawsuit or legal challenge, which is not filed within that 90-day period, will be barred. If a person wishes to challenge the nature of the above section in court, they may be limited to raising only those issues they or someone else raised at the meeting described in this notice, or in written correspondence delivered to the City of Santa Clara, at or prior to the meeting. In addition, judicial challenge may be limited or barred where the interested party has not sought and exhausted all available administrative remedies. California Government Code Section 84308, most recently amended by SB 1243, commonly referred to as the "Levine Act," prohibits a local elected official or quasi-judicial appointed official from participating in any action related to a contributor’s contract, license, permit, or use entitlement if he/she/it receives any campaign contributions totaling more than $500 within the previous twelve months, and for twelve months following the date a final decision has been made, from the party, participants, or agents in the proceeding. Parties, Participants or Agents for a proceeding involving a license, permit, or other use entitlement pending before the City Council or a City quasi-judicial body must complete the California Levine Act Disclosure Statement prior to their proceeding. STREAMING SERVICES: As always, the public may view the meetings on SantaClaraCA.gov, Santa Clara City Television (Comcast cable channel 15), or the livestream on the City’s YouTube channel or Facebook page. Note: The public cannot participate in the meeting through these livestreaming methods; livestreaming capabilities may be disrupted at times, viewers may always view and participate in meetings in-person and via Zoom as noted on the agenda. AB23 ANNOUNCEMENT: Members of the Santa Clara Stadium Authority, Sports and Open Space Authority and Housing Authority are entitled to receive $30 for each attended meeting. Note: The City Council and its associated Authorities meet as separate agencies but in a concurrent manner. Actions taken should be considered actions of only the identified policy body. LEGEND: City Council (CC); Stadium Authority (SA); Sports and Open Space Authority (SOSA); Housing Authority (HA); Successor Agency to the City of Santa Clara Redevelopment Agency (SARDA); Bayshore North Project Enhancement Authority (BNPEA); Public Facilities Financing Corporation (PFFC) Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov or at the public information desk at any City of Santa Clara public library. If a member of the public submits a speaker card for any agenda items, their name will appear in the Minutes. If no speaker card is submitted, the Minutes will reflect "Public Speaker." In accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 ("ADA"), the City of Santa Clara will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs, or activities, and will ensure that all existing facilities will be made accessible to the maximum extent feasible. The City of Santa Clara will generally, upon request, provide appropriate aids and services leading to effective communication for qualified persons with disabilities including those with speech, hearing, or vision impairments so they can participate equally in the City’s programs, services, and activities. The City of Santa Clara will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities. Individuals who require an auxiliary aid or service for effective communication, or any other disability-related modification of policies or procedures, or other accommodation, in order to participate in a program, service, or activity of the City of Santa Clara, should contact the City’s ADA Coordinator at 408-615-3000 as soon as possible but no later than 48 hours before the scheduled event.