Napa-Vallejo Waste Management Authority

Agenda — 34 items

1. 1 Members of the public are encouraged to participate in the meeting by submitting written comments electronically to the Executive Director at NVWMA@countyofnapa.org. This email will be monitored during the meeting. Public comments will be accepted until the Chair closes public comment for each item during the meeting. All comments will be distributed to the Board members and included in the records. Submit Public Comments Via Email @: NVWMA@countyofnapa.org
2. 2 GENERAL INFORMATION
3. 3 The Napa-Vallejo Waste Management Authority meets the 2nd Thursday of each month at 10:00 A.M. at 4381 Broadway Street, Suite 201, American Canyon, California 94503. The meeting room is wheelchair accessible. Requests for disability related modifications or accommodations, aids or services may be made no less than 72 hours prior to the meeting date by contacting 707 253-4471. The Agenda is divided into two sections:
4. 4 CONSENT ITEMS
5. 5 These matters typically include routine financial or administrative actions, as well as final adoption of ordinances that cannot be both introduced and adopted at the same meeting. Any item on the CONSENT CALENDAR will be discussed separately at the request of any person. CONSENT CALENDAR items are usually approved with a single motion.
6. 6 ADMINISTRATIVE ITEMS
7. 7 These items include significant policy and administrative actions, and are classified by program areas. Immediately after approval of the CONSENT CALENDAR, ADMINISTRATIVE ITEMS will be considered. All materials relating to an agenda item for an open session of a regular meeting of the Napa-Vallejo Waste Management Authority which are provided to a majority or all of the members of the Board by Board members, staff or the public within 72 hours of, but prior to the meeting, will be available for public inspection, at the time of such distribution, in the office of Auditor Controller, 1195 Third Street, Suite B-10, Napa CA 94559, Monday through Friday between the hours of 8:00 a.m. and 5:00 p.m., except for County holidays. Materials distributed to a majority or all of the members of the Board at the meeting will be available for public inspection at the public meeting if prepared by the members of the Board or Napa Vallejo Waste Management staff, and after the public meeting if prepared by some other person. Availability of materials related to agenda items for public inspection does not include materials which are exempt from public disclosure under Government Code sections 6253.5, 6254, 6254.3, 6254.7, 6254.15, 6254.16, or 6254.22.
8. 8 ANY MEMBER OF THE AUDIENCE DESIRING TO ADDRESS THE BOARD ON A MATTER ON THE AGENDA, please proceed to the rostrum and, after receiving recognition from the Chair, give your name and your comments or questions. In order that all interested parties have an opportunity to speak, please be brief and limit your comments to the specific subject under discussion. Time limitations shall be at the discretion of the Chair or Board. AGENDA AVAILABLE ONLINE AT www.countyofnapa.org
9. 9 page break
10. 1. CALL TO ORDER
11. 2. ROLL CALL
12. 3. PLEDGE OF ALLEGIANCE
13. 4. PUBLIC COMMENT
14. 14 In this time period, anyone who wishes to speak to the Authority Board of Directors regarding any subject over which the Board has jurisdiction, that is not on the agenda, or to request consideration to place an item on a future Board agenda, may do so at this time. Individuals will be limited to a three minute presentation. The Board of Directors will take no action as a result of any item presented at this time.
15. 5. PRESENTATIONS AND COMMENDATIONS
16. 6. APPROVAL OF MINUTES
17. A. Approval of Board Minutes for the April 21, 2025 Regular Meeting. 25-748
18. 7. CONSENT ITEMS
19. A. REQUESTED ACTION: Approval and authorization for the Executive Director to sign the fourth amendment to Agreement No. 2020-03 with APTIM Environmental & Infrastructure LLC for Routine and Non-routine environmental monitoring services at the American Canyon Sanitary Landfill and Devlin Road Transfer Station sites, for the term July 1, 2024, to June 30, 2026, with an annual amount not to exceed $198,500. This is a decrease of $1,500 compared to last year’s amount. Additionally, the Executive Director is requesting a Budget Amendment for FY 2025-2026 to increase appropriations by $95,000 to replace aged compressors and a dryer for our current leachate system. 25-497
20. B. Executive Director requests acceptance of Napa-Vallejo Waste Management Authority - Internal Audit Report for the quarter ended March 31, 2025. (Fiscal Impact: None; Discretionary) 25-745
21. C. 1. Adopt the resolution amending the Bylaws to reschedule regular meetings that fall on holidays to the second Monday of that month; and 2. Approve the meeting calendar for the remainder of 2025 and January 2026. 25-777
22. D. Staff requests acceptance of the Authority's FY 2024/2025 1st, 2nd and 3rd Quarterly financial report (July 1, 2024 to March 31, 2025). 25-787
23. E. Third Amendment to Agreement 2021-11 - AS NEEDED CIVIL ENGINEERING SERVICES REQUESTED ACTION: Approval and authorization for the Chair to sign Agreement 2021-11 with Bartelt Engineering in the amount of $65,000 per contract year, effective July 1, 2025, through June 30, 2026, with extension provisions, to provide as-needed civil engineering services to support operation, maintenance and permitting needs for Devlin Road Transfer Station and American Canyon Sanitary Landfill...body EXECUTIVE SUMMARY Bartelt Engineering provides as-needed civil engineering services to support operation, maintenance and permitting needs for Devlin Road Transfer Station and American Canyon Sanitary Landfill. The Authority needs engineering services to review construction specs, assist with the public bidding process and help oversee identified projects during construction. The engineering work will be performed this fiscal year. The proposed Third Amendment will also extend the Agreement one more year. FISCAL & STRATEGIC PLAN IMPACT Is there a Fiscal Impact? Yes Is it currently budgeted? Yes Is it Mandatory or Discretionary? Discretionary Is the general fund affected? Yes Future fiscal impact: None Consequences if not approved: Necessary regulatory requirements may not be completed in a timely manner. ENVIRONMENTAL IMPACT ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable 25-802
24. F. REQUESTED ACTION: Approval and authorization for the Chair to sign the Fifth Amendment to Agreement No. 2020-02 with WSP USA Inc. to provide operations, monitoring, and maintenance, compliance reporting and non-routine services for the American Canyon Sanitary Landfill, for the term July 1, 2025 to June 30, 2026 with an annual amount not to exceed $189,966. 25-922
25. 8. ADMINISTRATIVE ITEMS
26. A. STUDY SESSION: Staff to present draft FY 25/26 budget for discussion. 25-749
27. B. Executive Director to report on Authority related activities. 25-750
28. 9. FACILITIES BUSINESS ITEMS
29. 10. OTHER BUSINESS ITEMS
30. A. Discussion of any items Board members wish to have addressed at a future meeting date. 25-751
31. B. Reports of current information relevant to the Authority by the member jurisdictions: 25-752
32. 11 CLOSED SESSION
33. 12. ADJOURNMENT
34. 34 The next regularly scheduled meeting of the Authority Board of Directors will be held June 16, 2025.