Budget Committee

SPECIAL MEETING

Agenda — 29 items

1. 1 Supervisor Chris Lopez will appear by video conference on this date at: 599 El Camino Real, Greenfield CA 93927. Consistent with Government Code Section 54953, an agenda will be posted at this location, and it will be accessible by the public. Supervisor Glenn Church will appear by video conference on this date at: 11140 Speegle Street, Castroville CA 95012. Consistent with Government Code Section 54953, an agenda will be posted at this location, and it will be accessible by the public. Participation in meetings Members of the public may participate in Committee meetings in two (2) ways: 1. You may attend the meeting in-person at 168 W. Alisal Street, 2nd Floor, Salinas CA – Monterey Room; or, 599 El Camino Real, Greenfield CA – District 3 Office; or 11140 Speegle Street, Castroville CA – District 2 Office; or, 2. You may participate via Zoom at: https://montereycty.zoom.us/j/96328123366?pwd=Zk1BVitWc0Evci9DeDRwTjk0a1piQT09 If you do not have access to a computer, you may call into the meeting and participate by calling the following number: 1-669-900-6833 and entering the following meeting ID: 963 2812 3366 and Password: 157711 If you choose not to attend the Budget Committee meeting but desire to make a public comment on a specific agenda item, please submit your comment via email by 5:00 p.m. on Thursday, May 30, 2024. Please submit your comment to Rocio Quezada at quezadar1@co.monterey.ca.us and your comment will be placed into the record at the meeting. If you are watching the live stream of the Budget Committee meeting and wish to make either a general public comment or to comment on a specific agenda item as it is being heard, please select the “raise hand” option on the Zoom screen, and your microphone will be unmuted so you can speak. To select the “raise hand” option, click on the ‘participants’ icon at the bottom of your Zoom screen, then click the “raise hand” icon next to your name. PLEASE NOTE: IF ALL BOARD MEMBERS ARE PRESENT IN PERSON, PUBLIC PARTICIPATION BY ZOOM IS FOR CONVENIENCE ONLY AND IS NOT REQUIRED BY LAW. IF THE ZOOM FEED IS LOST FOR ANY REASON, THE MEETING MAY BE PAUSED WHILE A FIX IS ATTEMPTED BUT THE MEETING MAY CONTINUE AT THE DISCRETION OF THE CHAIRPERSON.
2. 2 PAGE BREAK
3. 3 NOTE: All agenda titles related to numbered items are live web links. Click on the title to be directed to corresponding Committee Report. PUBLIC COMMENT: Members of the public may address comments to the Committee concerning each agenda item. Timing of the public comment shall be at the discretion of the Chair.
4. 4 Call to Order
5. 5 Additions and Corrections
6. 6 Public Comment Period
7. 7 Approval of Action Minutes
8. 1. Approve the Budget Committee Action Minutes of May 3, 2024. MIN 24-035
9. 9 Consent Agenda
10. 2. Receive the List of Standing and Follow-up Reports due to the Budget Committee. BC 24-071
11. 3. a. Support authorizing the Auditor-Controller to amend the FY 2023-24 Sheriff-Coroner's Adopted Budget by increasing appropriations and estimated revenue by $30,000 to Fund 001, Appropriation Unit SHE003, Unit 8238; and b. Support Approving and Authorizing the Sheriff or his designee to accept grant funding from the PATH-Justice Involved grant also known as the CaLAIM PATH II Grant through the Department of Health Care Services (DHCS) in the amount of $500,000. BC 24-062
12. 4. Support authorizing and directing the Auditor-Controller to amend the Fiscal Year (FY) 2023-24 Adopted Budget for County Service Area 25-Carmel Valley Golf and Country Club (also known as Quail Lodge), Fund 062, Appropriation Unit PFP016, increasing appropriations and revenues by $48,580. BC 24-069
13. 5. Support the request to: a. Amend the Health Department's Fiscal Year (FY) 2023-24 Adopted Budget to increase appropriations in the Clinic Services Bureau (001-4000-8592-HEA007) by $7,847,000 financed by assigned fund balance (001-3043-FQHC); and b. Authorize and direct the Auditor-Controller, and the County Administrative Office to incorporate the appropriations changes in the FY 2023-24 Health Department’s Clinic Services Bureau Adopted Budget (001-4000-8592-HEA007). BC 24-059
14. 6. Support the Request to: a. Amend the Health Department Fiscal Year (FY) 2023-24 Adopted Budget to increase appropriations by $55,540 in the Emergency Medical Services Bureau (016-4000-8111- HEA009) to reimburse physicians as required by Health and Safety Code Chapter 2.5 Section 1797.98a., financed with available fund balance; and b. Authorize and direct the Auditor-Controller and County Administrative Office to incorporate the changes in the FY 2023-24 Health Department Adopted Budget (016-4000-8111-HEA009). BC 24-064
15. 7. a. Support the recommendation for the Board of Supervisors to approve and authorize the Auditor-Controller to increase FY 2023-24 Adopted budget revenues and appropriations in the Agricultural Commissioner’s Office Budget (001-2810-AGR001-8001) by $813,996, financed by Unclaimed Gas Tax; (4/5ths Vote Required) and; b. Support the recommendation for the Board of Supervisors to approve and authorize the transfer of up to $813,996 from the Agricultural Commissioner’s Budget (001-2810-AGR001-8001), to the Capital Projects (404-3200-PFP057-8845) for the Agricultural Commissioner Salinas Facility Development Project Number 8845 with review and approval from the CAO (4/5ths Vote Required). BC 24-068
16. 16 Regular Agenda
17. 8. a. Receive the Sheriff’s Office Fiscal Year (FY) 2023-2024 Year-End Financial Status Report; b. Support approval of the increase in appropriations of the Sheriff’s Fiscal Year (FY) 2023-24 Modified Budget in Appropriation Units SHE001 and SHE003 amounting to $60,000 and $999,581, respectively financed by a release of $367,081 from the Unassigned Fund Balance BSA 001 3101 and a release of $692,500 from the Compensated Absences Assignment BSA 001 3115; and c. Support authorizing and directing the Auditor Controller to amend the Sheriff’s Fiscal Year (FY) 2023-24 Modified Budget in Appropriation Units SHE001 and SHE003 amounting to $60,000 and $999,581, respectively financed by a release of $367,081 from the Unassigned Fund Balance BSA 001 3101and a release of $692,500 from the Compensated Absences Assignment BSA 001 3115. BC 24-065
18. 9. a. Support use of General Fund Strategic Reserves to provide advance funding to the Public Works, Facilities and Parks Department’s (PWFP) Road Fund to complete the Fiscal Year (FY) 2022-23 January/March and FY 2023-24 February Winter Storm Repair Projects to be repaid with reimbursements from the Federal Emergency Management Agency (FEMA) and other federal and state agencies; b. Support authorizing and directing the Auditor-Controller to amend the FY 2023-24 adopted budget as follows: 1. Transfer $13,888,897 from the Strategic Reserve (BSA 001-3111) to the Disaster Assistance Assignment (BSA 001-3126); 2. Increase appropriations by $13,888,897 in the County Administrative Office (CAO) General Fund 001, Other Financing Uses Appropriation Unit CAO017 financed by a release of $13,888,897 in Disaster Assistance Assignment (BSA 001-3126); 3. Increase appropriations by $19,735,761 in the Road Fund 002, Appropriation Unit PFP004, financed by $13,888,897 operating transfer from General Fund 001, Other Financing Uses Appropriation Unit CAO017 and $5,846,864 from Road Fund Restricted Fund Balance (002-3044-STRM); and c. Transfer $13,888,897 from General Fund 001, Other Financing Uses Appropriation Unit CAO017 to Road Fund 002, Appropriation Unit PFP004. BC 24-067
19. 10. a. Support authorizing and directing the Auditor-Controller to amend the Fiscal Year (FY) 2023-24 Adopted Budget for the Building Improvement and Replacement Fund 478, Appropriation Unit CAO047, to increase appropriations by $734,284, financed by Unrestricted Net Position (478-BIR-3202); b. Support authorizing and directing the Auditor-Controller to amend the FY 2023-24 Adopted Budget for the General Fund 001, Facility Services Appropriation Unit PFP054, to increase appropriations and operating transfer in by $734,284, financed by an operating transfer in from Building Improvement and Replacement Fund 478, Appropriation Unit CAO047 for the purchase of two emergency generators; and c. Support authorizing and directing the Auditor-Controller to transfer $734,284 for the FY 2023-24 from Building Improvement and Replacement Fund 478, Appropriation Unit CAO047, to General Fund 001, Facility Services Appropriation Unit PFP054. BC 24-056
20. 11. a. Receive a report on the financial condition of County Service Area 17 Rancho Tierra Grande (CSA 17) and status of efforts to increase annual assessments; b. Support authorizing and directing the Auditor-Controller to amend the Fiscal Year (FY) 2023-24 adopted budget for CSA 17, Fund 057, Appropriation Unit PFP011, to increase appropriations by $14,206, where the financing sources are Unassigned Fund Balance of $3,506 (057-3101), increased revenues of $1,265, and an operating transfer in of $9,435 from General Fund 001, Other Financing Uses Appropriation Unit CAO017; c. Support authorizing and directing the Auditor-Controller to amend the FY 2023-24 adopted budget, General Fund 001, Other Financing Uses Appropriation Unit CAO017, to increase appropriations by $9,435, financed by a decrease in appropriations in General Fund 001, Contingencies Appropriation Unit CAO020; and d. Support authorizing and directing the Auditor-Controller to transfer $9,435 for FY 2023-24 from General Fund 001, Other Financing Uses CAO017, to CSA 17, Fund 057, Appropriation Unit PFP011, where General Fund Other Financing Uses has sufficient appropriations available to fund the transfer. BC 24-070
21. 12. a. Support finding the pilot project for wildfire prevention and removal of eucalyptus trees (“Pilot Project”) is statutorily exempt from the California Environmental Quality Act (“CEQA”) pursuant to Section 15269(c) of the CEQA Guidelines because the pilot project includes specific actions intended to prevent or mitigate risks of fire; b. Support approving the Pilot Project for eucalyptus trees located within the defensible space of roads and structures in the unincorporated areas of Supervisorial District 2. The Pilot Program would finance 50% of the costs of trimming and/or removing eucalyptus trees on eligible private properties in the North Monterey County area; c. Support approving a Coastal Development Permit for the areas covered by the Pilot Project that are located in the coastal zone; and d. Support approving and authorizing the Housing and Community Development (“HCD”) Director or their designee to execute a three-year Standard Agreement in the amount of $990,000 with the Resource Conservation District of Monterey County (“RCDMC”) to provide administration of the Pilot Project for a term effective upon execution through June 30, 2027. BC 24-063
22. 22 Semi-Annual Reports
23. 13. Receive Lake Nacimiento Resort and Operations Enterprise Fund Year-end Financial Reports for Fiscal Year 2022-23 and for Mid-Year Financial Report for Fiscal Year 2023-24. BC 24-058
24. 14. a. Receive a Status Report on the 2016 Soberanes Fire and 2017 Winter Storm Repair Projects; b. Receive a Status Report on the 2019 Winter Storms Repair Projects; c. Receive a Status Report on the 2020 Fire Damage Repair Projects; d. Receive a Status Report on the 2021 Winter Storms Repair Projects; and e. Receive a Status Report on the 2023 Winter Storms Repair Projects. BC 24-060
25. 15. It is recommended that the Budget Committee receive a report on Natividad Medical Center’s key capital projects from July 1, 2023, through December 30, 2023. BC 24-066
26. 26 Adjournment
27. 27 The next meeting is scheduled on June 26, 2024 at 2:00 p.m. in the Monterey Room and via Zoom.
28. 28 Attendees: Supervisor Chris Lopez, Chair; Supervisor Glenn Church, Vice-Chair; Ezequiel Vega, Assistant County Administrative Officer; Rocio Quezada, Committee Secretary; and Elected Officials: Rupa Shah, Auditor-Controller; and Marina Camacho, Assessor-Clerk-Recorder. Excused: Mary Zeeb, Treasurer-Tax Collector.
29. 29 • Copies of staff reports or other written documentation relating to items referenced on this agenda and/or submitted after distribution of the agenda packet are on file and available for public inspection at the County Administrative Office, Monterey County Government Center, 168 West Alisal Street, 3rd Floor, Salinas. • Meetings of the Board of Supervisors' Budget Committee are accessible to individuals with disabilities. The Administration Building and Monterey Conference Room are wheelchair accessible. Please contact the Monterey County Civil Rights Office a 831-755-5117 if you need assistance or accommodations in order to participate in a public meeting or if you need the agenda and public documents modified as required by Section 202 of the Americans with Disabilities Act. • The following services are available when requests are made by 5:00 p.m. of the Friday before this noted meeting: American Sign Language interpreters during a meeting, large print agenda or minutes in alternative format. • If you require the assistance of an interpreter, please contact Rocio Quezada, Administrative Secretary in the County Administrative Office at 831-755-5115. Every effort will be made to accommodate requests for translation assistance. Requests should be made as soon as possible, and at a minimum 24 hours in advance of any meeting. • Si usted requiere la asistencia de un interprete, por favor comuniquese con las oficina de Administracion localizada en el Centro de Gobierno del Condado de Monterey, (Monterey County Government Center), 168 W. Alisal, Tercer Piso, Salinas - o por telefono llamar a Rocio Quezada, 831-755-5115. La asistente hara el esfuerzo para acomodar los pedidos de asistencia de un interprete. Los pedidos se deberan hacer lo mas pronto posible, y a lo minimo 24 horas de anticipo de calquier junta.