23-402

SUBJECT: Approval of a Supplemental Appropriation in the Fund 7006-Fleet Replacement in the Amount of $289,823 and Approval to Waive the Competitive Bidding Requirements and Authorizing the Purchase of One 3600 Gallon Water Truck Through a Cooperative Purchasing Agreement with Sourcewell via Interstate Truck Center for $263,475.00, Plus Applicable State and DMV Fees REPORT IN BRIEF Considers approving a supplemental appropriation in Fund 7006-Fleet Replacement in the amount of $289,823, waiving the competitive bid requirement and authorizing the purchase of one 3600-gallon water truck. RECOMMENDATION City Council - Adopt a motion: A. Approving a supplemental appropriation from the unreserved, unencumbered fund balance in Fund 7006-Fleet Replacement and appropriating in Vehicle Expenditure in the amount of $289,823; and, B. Waiving the City’s competitive bidding requirement as permitted by Merced Municipal Code section 3.04.210 and authorizing the purchase to be made with a cooperative purchase agreement through Sourcewell, a government procurement program; and, C. Approving the purchase of one 3600 Gallon Water Truck in the amount of $263,475.00, plus applicable State and DMV fees, from Interstate Truck Center through Sourcewell contract #060920-PMC; and, D. Authorizing the City Manager or Deputy City Manager to execute the necessary documents, the Finance Officer to make the necessary budget adjustments and the City Buyer to issue the Purchase Order, and approval of change orders not to exceed 10% of the total purchase price.

Consent Item Passed Introduced April 27, 2023

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Committee: City Council/Public Finance and Economic Development Authority/Parking Authority
Requested by: Public Works
Introduced: April 27, 2023
On agenda: May 15, 2023
Passed: May 15, 2023