21-603
SUBJECT: Approval of the Purchase of ESO Solutions, Inc. Records Management System Software Via an Addendum to the Master Subscription and License Agreement for the “Electronic Patient Care Records” System, Approval to Waive the Competitive Bidding Requirement in Conjunction with the Previously Approved for Information Only Agreement Titled “Electronic Patient Care Records”, Authorization for Three Additional One-Year Renewals, and Approval to Terminate the Existing Agreement for the FireHouse Records Management System REPORT IN BRIEF Considers authorizing the purchase of ESO Solutions, Inc. records management system software via an Addendum to the Master Subscription and License Agreement for the “electronic Patient Care Records” system with an initial cost of $12,705, waiving the competitive bidding requirement in conjunction with the previously approved for information only agreement titled “electronic Patient Care Records” at a cost of $18,970 (cost borne by the County of Merced), authorizing three additional one-year renewals, and terminating the existing agreement for the FireHouse records management system. RECOMMENDATION City Council - Adopt a motion: A. Authorizing the City Manager to terminate the existing software subscription with ESO Solutions, Inc.’s agreement for the FireHouse records management system, City Contract No. 300980; B. Authorizing the City Manager to negotiate and execute an addendum to the Master Subscription and License agreement with ESO Solutions, Inc. at an initial cost of $12,705 for the purchase of ESO’s records management system (Fire incidents CAD Integration, fire incidents, inspections, properties, activities and permits), with three additional one-year renewals, for a total amount not to exceed $64,792.87 (including a 10% contingency) over a three year period, with future funding contingent upon City Council’s budget approval; C. Authorizing the City Manager to negotiate and execute the software subscription agreement with ESO Solutions, Inc. for the 2nd year’s cost of $19,539.10 for the records management system (electronic Patient Care Reporting), with three additional one-year renewal options, for a total amount not to exceed $89,918.73 (including a 10% contingency) over a three year period, with future funding contingent upon City Council’s budget approval; and, D. Authorizing the waiving of the competitive bidding requirement in order to maintain standardization of software and the sole source provider of the Fire Department’s current records management software, pursuant to Merced Municipal Code, Article 3.04.210 - Exemptions from Competitive Bidding; E. Authorizing the Finance Officer to make the necessary budget adjustments.
What this record is
- Held by
- ESO Solutions, Inc 15 records across this site
- Amount
- $65K
- Runs until
- July 21, 2024 already ended calculated from the contract term stated in the record
- Type
- amendment
- Field
- Technology
Read automatically from the title of the official record. The source document below is authoritative.
ESO Solutions, Inc also holds
Business Associate Agreement between ESO Solutions, Inc, and Pinellas County to facilitate the sharing of Electronic Protected Health Information betw… A Resolution authorizing and directing the Mayor, on behalf of the Urban County Government, to execute an Amendment to the Agreement with ESO Solution… Request that the County Judge execute an amendment to a service agreement with ESO Solutions, Inc. in the additional amount of $2,026 to allow the She… Request for approval of a renewal option with ESO Solutions, Inc. for emergency reporting system for the Fire Marshal’s Office for the period of Janua… SUBJECT: Approval of Three One-Year Annual Renewal Extensions with ESO Solutions, Inc. for a Records Management System in the Amount of $36,130.94 REP…All 15 records for ESO Solutions, Inc →
- Committee
- City Council/Public Finance and Economic Development Authority/Parking Authority
- Requested by
- Fire Department
- Introduced
- July 21, 2021
- On agenda
- August 16, 2021
- Passed
- August 16, 2021