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Board of Supervisors

January 23, 2024 ·9:00 AM Final ·330 Fair Lane, Building A Placerville, CA OR Live Streamed - Click here to view

https://edcgov-us.zoom.us/j/82965220328

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 72 items

  1. 1 ADDENDUM
  2. 2 There has been a change in the title for item 5.
  3. 3 Although the County strives to offer remote participation, be advised that remote Zoom participation is provided for convenience only. In the event of a technological malfunction, the only assurance of live comments being received by the Board is to attend in person. Except for a noticed teleconference meeting, the Board reserves the right to conduct the meeting without remote access if there is a malfunction. PUBLIC PARTICIPATION INSTRUCTIONS: The Board of Supervisors meeting room will be open to the public. The meeting will continue to be live-streamed via Zoom and YouTube. Members of the public may address the Board in-person or via Zoom to make a public comment. The public should call into 530-621-7603 or 530-621-7610. The Meeting ID is 829 6522 0328. Please note you will be able to join the live-stream 15 minutes prior to the posted meeting start time. To observe the live stream of the Board of Supervisors meeting go to https://us06web.zoom.us/j/82965220328. To observe the Board of Supervisors meetings via YouTube, click https://www.youtube.com/channel/UCUMjDk3NUltZJrpw2CL7Zkg. If you are joining the meeting via zoom and wish to make a comment on an item, press the "raise a hand" button. If you are joining the meeting by phone, press *9 to indicate a desire to make a comment. Speakers will be limited to 3 minutes.By participating in this meeting, you acknowledge that you are being recorded. If you choose not to observe the Board of Supervisors meeting but wish to make a comment on a specific agenda item, please submit your comment in writing. You are encouraged to submit your comment in writing by 4:00 PM on the Monday before the meeting to ensure the Board of Supervisors has adequate time to review. Please submit your comment to the Clerk of the Board at edc.cob@edcgov.us. Your comment will be placed into the record and forwarded to the Board of Supervisors.
  4. 4 Page Break
  5. 5 Vision Statement Safe, healthy and vibrant communities, respecting our natural resources and historical heritage This institution is an equal opportunity provider and employer.
  6. 6 Live Web Streaming and archiving of most Board of Supervisors meeting videos, all meeting agendas, supplemental materials and meeting minutes are available on the internet at: http://eldorado.legistar.com/Calendar.aspx The County of El Dorado is committed to ensuring that persons with disabilities are provided the resources to participate in its public meetings. Please contact the office of the Clerk of the Board if you require accommodation at 530-621-5390 or via email, edc.cob@edcgov.us, preferably no less than 24 hours in advance of the meeting. The Board of Supervisors is concerned that written information submitted to the Board the day of the Board meeting may not receive the attention it deserves. The Board Clerk cannot guarantee that any FAX, email, or mail received the day of the meeting will be delivered to the Board prior to action on the subject matter.
  7. 7 The Board meets simultaneously as the Board of Supervisors and the Board of Directors of the Air Quality Management District, In-Home Supportive Services, Public Housing Authority, Redevelopment Agency and other Special Districts. For Purposes of the Brown Act § 54954.2 (a), the numbered items on this Agenda give a brief description of each item of business to be transacted or discussed. Recommendations of the staff, as shown, do not prevent the Board from taking other action. Materials related to an item on this Agenda submitted to the Board of Supervisors after distribution of the agenda packet are available for inspection during normal business hours in the public viewing packet located in Building A, 330 Fair Lane, Placerville or in the Board Clerk's Office located at the same address. Such documents are also available on the Board of Supervisors' Meeting Agenda webpage subject to staff's ability to post the documents before the meeting.
  8. 8 PAGE BREAK
  9. 9 PROTOCOLS FOR PUBLIC COMMENT
  10. 10 Public comment will be received at designated periods as called by the Board Chair. Public comment on items scheduled for Closed Session will be received before the Board recesses to Closed Session. Except with the consent of the Board, individuals shall be allowed to speak to an item only once. On December 5, 2017, the Board adopted the following protocol relative to public comment periods. The Board adopted minor revisions to the protocol on August 24, 2021, incorporated herein: The Board wants all members of the public to feel welcome to speak, especially regarding controversial items. Time for public input will be provided at every Board of Supervisors meeting. Individuals will have three minutes to address the Board. If the three minutes are exceeded the speaker's microphone will be muted. Applause or other outbursts are not allowed in the Board Chambers. During noticed public hearings only, individuals authorized by organizations to speak to organizational positions may request additional time, up to five minutes. Public comment on certain agenda items designated and approved by the Board may be treated differently within specific time limits per speaker or a limit on the total amount of time designated for public comment. It is the intent of the Board that quasi-judicial matters have additional flexibility depending on the nature of the issue.The Board Chair may limit public comment during Open Forum.
  11. 11 Individual Board members may ask clarifying questions but will not engage in substantive dialogue with persons providing input to the Board. If a person providing input to the Board creates a disruption by refusing to follow Board guidelines, the Board Chair may take the following actions: Step 1. Request the person adhere to Board guidelines. If the person refuses, the Board Chair may turn off the speaker’s microphone. Step 2. If the disruption continues, the Board Chair may order a recess of the Board meeting. Step 3. If the disruption continues, the Board Chair may order the removal of the person from the Board meeting.
  12. 12 PAGE BREAK
  13. 13 9:00 A.M. - CALLED TO ORDER
  14. 14 INVOCATION AND PLEDGE OF ALLEGIANCE TO THE FLAG
  15. 15 ADOPTION OF THE AGENDA AND APPROVAL OF CONSENT CALENDAR Adopt the Agenda and Approve the Consent Calendar
  16. 15 ADOPTION OF THE AGENDA AND APPROVAL OF CONSENT CALENDAR Approve the Consent Calendar Pass
  17. 16 The Board may make any necessary additions, deletions or corrections to the agenda including moving items to or from the Consent Calendar and adopt the agenda and the Consent Calendar with one single vote. A Board member may request an item be removed from the Consent Calendar for discussion and separate Board action. At the appropriate time as called by the Board Chair, members of the public may make a comment on matters on the Consent Calendar prior to Board action.
  18. 17 PAGE BREAK
  19. 18 CONSENT CALENDAR
  20. 1. Clerk of the Board recommending the Board Approve the Minutes from the regular meeting on January 9, 2024. 24-0143 Approved Pass
  21. 20 GENERAL GOVERNMENT - CONSENT ITEMS
  22. 2. Chief Administrative Office recommending the Board order the Auditor-Controller to disburse $79,288.64 $70,428.85 to the El Dorado Hills Community Services District (EDHCSD) from its park and recreation development impact mitigation fee account for fee program administration and expenditures related to Valley View Village Park, Heritage Village, Park Saratoga, Village Park, Bass Lake Regional Park and Utility Corridor Trail. (Continued from 1/23/2024) FUNDING: Development Impact Fees. Continued Pass
  23. 3. Chief Administrative Office, Parks Division, recommending the Board: 1) Make findings in accordance with Chapter 3.13.030 of County Ordinance Code, Contracting Out, that schematic planning and civil engineering design services for Phase 1 of the Forebay Community Park renovations project requires specialty skills and qualifications as well as being in temporary in nature; 2) Award Request for Qualification 23-918-072 to Nichols Consulting Engineers, CHTD to provide services for Phase 1 of the Forebay Community Park project; 3) Approve and authorize the Purchasing Agent to sign Agreement 8184 with Nichols Consulting Engineers, CHTD, to provide schematic planning and civil engineering design services for Phase 1 of the Forebay Community Park renovations project with a not-to-exceed of $222,287.60 for a three-year term upon execution; and 4) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement 8184, excluding term extensions and increases to the not-to-exceed amount, contingent upon approval by County Counsel and Risk Management. FUNDING: American Rescue Plan Act - Forebay. Approved Pass
  24. 4. Chief Administrative Office, Procurement and Contracts Division, presenting a list of County surplus property and recommending the Board so declare and authorize disposal of same in accordance with the County's Procurement Policy C-17, Section 6.0 Surplus Property, thereof. FUNDING: Various. Approved Pass
  25. 5. Information Technologies Department recommending the Board: 1) Make findings, in accordance with Procurement Policy C-17, Section 3.4, Exemptions from Competitive Bidding, Section 2 (f), the procurement of services from Executech Utah LLC is for goods where the continuity of providers will provide efficiency or critical knowledge, and other providers of the goods cannot provide similar efficiencies or critical knowledge; 2) Authorize the Purchasing Agent to execute Purchase Contract 8388 with Evergreen Services Topco LLC, dba Executech Utah LLC in the amount of $385,541.34 for the renewal of Rubrik Disaster Recovery Services from January 31, 2024 through January 30, 2027 contingent upon County Counsel and Risk Management approval; and 3) Authorize the Contract Administrator to execute Executech Quote 006393 for Rubrik software licenses and support. FUNDING: General Fund. Approved Pass
  26. 6. Supervisor Parlin recommending the Board make the following appointment to the Coloma Lotus Advisory Committee: Appoint Natalie Haber, Noncommercial Boater Representative, Term Expiration 01/18/2028. FUNDING: N/A 24-0126 Approved Pass
  27. 26 PAGE BREAK
  28. 27 HEALTH AND COMMUNITY - CONSENT ITEMS
  29. 7. Health and Human Services Agency (HHSA) recommending the Board: 1) Make findings that the provision of services to operate County of El Dorado Psychiatric Health Facility (PHF) provided by Telecare Corporation, Inc. are in the public's best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B); 2) Approve and authorize the Chair to sign Amendment II to, competitively procured, Agreement for Services 4330 with Telecare Corporation, Inc., with the retroactive amendment start date of July 1, 2023, which increases the compensation by $4,728,120 for a new total compensation amount of $34,878,086, adds incentive payment options, updates standard contract language, and updates cost report and cost settlement requirements, with no change to the ending term date of the Agreement, with the retroactive request to allow HHSA to meet the Department of Health Care Services required implementation date of this new agreement, in compliance with the California Advancing and Innovating Medi-Cal initiative; 3) Authorize the Purchasing Agent to execute amendments relating to Agreement 4330, contingent upon approval by County Counsel and Risk Management, which do not increase the maximum dollar amount or term of the Agreement; and 4) Authorize the HHSA Director, or the HHSA Chief Assistant Director, to execute programmatic, administrative, and fiscal documents relating to Agreement 4330. FUNDING: 75% Medi-Cal, 5% Other County Revenue (i.e., other counties paying to place their clients in our PHF), and 20% Realignment. Approved Pass
  30. 8. Health and Human Services Agency (HHSA) recommending the Board: 1) Make findings that the provision of video conferencing software and services provided by Contractor are in the public's best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B); 2) Make findings in accordance with Procurement Policy C-17 Section 3.4 exempting the competitive bidding process due to Zoom Video Communications, Inc. being the sole source of the proprietary software as outlined in Procurement Policy C-17 Section 3.5; 3) Approve and authorize the Chair to sign Purchase Contract 8186 with Zoom Video Communications, Inc., in the amount of $32,400 for the term retroactively beginning June 11, 2023, through June 10, 2026, and perpetually renewable thereafter at an approved quoted rate; 4) Authorize the Purchasing Agent, to execute further documents relating to Purchase Contract 8186, contingent upon approval by County Counsel and Risk Management, including amendments which do not increase compensation beyond the Purchasing Agent maximum perpetual dollar amount authority in accordance with Procurement Policy C-17; and 5) Authorize the HHSA Director, or the HHSA Chief Assistant Director, to execute programmatic, administrative, and fiscal documents relating to Purchase Contract 8186. FUNDING: Various Health and Human Services Agency funding streams. Approved Pass
  31. 9. Health and Human Services Agency recommending the Board receive and file El Dorado County’s Data Notebook 2023 for California Behavioral Health Boards and Commissions. FUNDING: N/A Approved Pass
  32. 10. Health and Human Services Agency, Community Services Division, recommending the Board approve the revision of the Policies and Procedures for the El Dorado County Commission on Aging, which acts as an Advisory Council to the Board of Supervisors and the Area Agency on Aging. FUNDING: N/A Approved Pass
  33. 32 PAGE BREAK
  34. 33 LAND USE AND DEVELOPMENT - CONSENT ITEMS
  35. 11. Department of Transportation recommending the Board consider the following pertaining to El Dorado Trail - Missouri Flat Road Bike/Pedestrian Overcrossing Phase 2 Project, Capital Improvement Program project number 36109002, Contract 8144: 1) Approve and adopt the Plans and Contract Documents and authorize the Chair to sign the Plans; and 2) Authorize advertisement for construction bids. FUNDING: Congestion Mitigation and Air Quality (23%), Road Fund (<1%), Active Transportation Program (56%), Regional Surface Transportation Program Federal Funds - Caltrans Local Assistance (17%), Transportation Development Act (3%). (Federal Funds) Approved Pass
  36. 12. Department of Transportation recommending the Board consider the following: 1) Authorize the Department of Transportation Director to approve and sign Reimbursable Agreement DTFH68-15-E-00034, Modification 004, with the Federal Highway Administration, Central Federal Lands Highway Division to extend the performance period from June 1, 2025 to December 15, 2025 and to add $200,000 to the agreement amount for a new amount of $25,453,000 for the Ice House Road Pavement Rehabilitation, Phase 2 Project, Capital Improvement Program number 72191/36105023; 2) Authorize the Department of Transportation Director, or designee, to amend Reimbursable Agreement DTFH68-15-E-00034, Modification 004 for all minor modifications as necessary throughout the term of the agreement; and 3) Approve and authorize the Chair to sign a Budget Transfer for Fiscal Year 2023-24 increasing appropriations and expenses in the amount of $200,000 for Sacramento Municipal Utility District funds. (4/5 vote required) (Supervisorial District IV) FUNDING: Sacramento Municipal Utility District funds (15%) and Federal Highway Administration Federal Lands Access Program funds (85%). (Federal and Local Funds) Approved Pass
  37. 13. Department of Transportation recommending the Board approve the following: 1) Award Bid 24-071-035 for the purchase of three 2023 Pacifica all wheel drive vans to the sole, low qualified bidder, Folsom Lake Chrysler, Dodge, Jeep and Ram of Folsom, CA; and 2) Authorize the Purchasing Agent to issue purchase order to Folsom Lake Chrysler, Dodge, Jeep and Ram, in the amount of $160,168.29 plus applicable taxes and fees estimated at $13,480.14 for a one-time purchase following Board approval. FUNDING: Fleet Internal Service Fund (100%). 24-0087 Approved Pass
  38. 14. Department of Transportation, Maintenance and Operations Division, recommending the Board receive and file the Measure S Citizens' Oversight Committee Annual Report for Fiscal Year 2022-23. FUNDING: Transient Occupancy Tax. Approved Pass
  39. 15. Department of Transportation, Maintenance and Operations Division, Fleet Services Unit, recommending the Board: 1) Find the purchase of seven (7) replacement vehicles are exempt from competitive bidding in accordance with Purchasing Ordinance 3.12.160, Section D, due to use of State of California competitively-bid Contracts 1-22-23-23; 2) Authorize the Purchasing Agent to utilize the State of California Contract 1-22-23-23 for the acquisition of seven (7) fleet replacement mid-size SUVs for the Department of Transportation - Fleet Services Unit; and 3) Authorize the Purchasing Agent to sign a purchase order to the awarded State vendor, Elk Grove Auto of Elk Grove, CA. in the amount of $258,825 plus applicable delivery, fees and taxes (estimated at $20,514.20) for a one time purchase following Board approval. FUNDING: Fleet Internal Service Fund (100%). Approved Pass
  40. 16. Planning and Building Department recommending the Board consider the following: 1) Approve and authorize the Chair to sign Amendment II to Agreement 6224 with CentralSquare Technologies for ongoing services for maintenance and operations of the County’s TRAKiT software program for electronic permitting, increasing the not-to-exceed amount by $68,580.31 for a new not-to-exceed amount of $656,832.53, to allow for as-needed general consulting, modular and/or system reconfiguration, training, project management, and other services determined necessary, and updated the scope of work with no change to contract term; and 2) Authorize the Purchasing Agent, or designee, to execute any further documents determined necessary related to Agreement 6224, including amendments which do not increase not-to-exceed amount or term of the Agreement, contingent upon approval by County Counsel and Risk Management. FUNDING: General Fund / Technology Permit Fees. Approved Pass
  41. 17. Planning and Building Department, Economic Development Division, recommending the Board consider the following: 1) Find that support for the Shingle Springs Cameron Park Chamber of Commerce provides a public benefit by promoting tourism, entertainment, business, and leisure travel in the County; and 2) Approve and authorize the Chair to sign Agreement 8225 with the Shingle Springs Cameron Park Chamber of Commerce, with a not-to-exceed amount of $25,000, and a term of one (1) year effective upon execution. FUNDING: Discretionary Transient Occupancy Tax. Approved Pass
  42. 41 PAGE BREAK
  43. 42 LAW AND JUSTICE - CONSENT ITEMS
  44. 18. Probation Department (Probation) recommending the Board: 1) Approve and adopt the new department-specific classification specification of Assistant Deputy Chief Probation Officer (ADCPO); and 2) Adopt and authorize the Chair to sign Resolution 012-2024 to approve the Job Class Number, bargaining unit, and salary range for the new classification of ADCPO and add two full time equivalent ADCPO allocations for Probation. FUNDING: General Fund. 24-0092 Approved Pass
  45. 19. Probation Department recommending the Board: 1) Approve and authorize the Chair to execute retroactive revenue Memorandum of Understanding (MOU) 8363 between the El Dorado County Probation Department and Superior Court of California regarding the Collaborative Justice Courts Substance Abuse Focus Grant Program awards for Probation to provide services of alcohol monitoring, urine testing, saliva testing, and other technologies to monitor offenders’ compliance in collaboration with Superior Court of California with a term of July 1, 2023, through August 31, 2024 in the amount of $14,000 for the Grant award period of September 1, 2023, through August 31, 2024; and 2) Authorize the Chief Probation Officer to execute further documents relating to MOU 8363, including amendments which do not increase the maximum dollar amount or term of the MOU, contingent upon approval by County Counsel. FUNDING: State Funding - Judicial Council of California. (100%) Approved Pass
  46. 20. Sheriff's Office recommending the Board: 1) Find that pursuant to Procurement Policy C-17, section 3.4 (4) a competitively bid contract, NASPO AR3229, already exists for this purchase; and 2) Authorize the Purchasing Agent to issue a purchase order in the amount of $128,991.26, to ePlus Technology for the consolidated renewal of the Palo Alto Networks' multiple firewall device subscriptions and annual support and maintenance for the terms December 23, 2023 to January 8, 2025; February 2, 2024 to January 8, 2025; February 16, 2024 to January 8, 2025; February 23, 2024 to January 8, 2025; June 25, 2024 to January 8, 2025; October 3, 2024 to January 8, 2025; and December 23, 2024 to January 8, 2025. FUNDING: General Fund. Approved Pass
  47. 46 END CONSENT CALENDAR
  48. 47 PAGE BREAK
  49. 48 DEPARTMENT MATTERS (Items in this category may be called at any time)
  50. 21. HEARING - Air Quality Management District (AQMD) recommending the Board, acting as the AQMD Board of Directors: 1) Adopt and authorize the Chair to sign Resolution 013-2024, approving the adoption of Rule 611 Clean Air Act Nonattainment Fees; and 2) Direct staff to forward the rule to the California Air Resources Board for transmittal to the U.S. Environmental Protection Agency as a revision to the State Implementation Plan. FUNDING: N/A 24-0108 Approved Pass
  51. 22. Library Department recommending the Board: 1) Receive and file a presentation on the October 23, 2023 in-service day; and 2) Provide direction for closures of County Libraries and Museum for annual in-service days. FUNDING: General Fund. Approved Pass
  52. 23. Chief Administrative Office and the Planning and Building Department recommending the Board: 1) Conceptually approve the reassignment of Airports and Cemeteries from the Planning and Building Department to the Chief Administrative Office; 2) Direct staff to return to the Board with an organizational structure and staffing plan to reflect the reassignment of Airports and Cemeteries, that includes evaluating the Planning and Building Assistant Director and Deputy Director roles and responsibilities, with the Fiscal Year 2024-25 Recommended Budget; 3) Direct staff to explore alternative staffing and/or organizational structures for the Planning and Building Department’s South Lake Tahoe Office, and return to the Board as soon as practical with recommendations; 4) Approve and authorize the Chair to sign Resolution 014-2024, Planning and Building Department Process Improvements; 5) Conceptually approve the addition of a Deputy Director position under Planning and Building to implement improvements included in Resolution 014-2024, and direct staff to return to the Board with an updated job specification; and 6) Approve the discontinuation of the exploration of a new County Department of Community Services, and direct staff to return to the Board with a recommended internal reorganization of the Health and Human Services Agency (HHSA) that will allow for all HHSA programs to remain in the Agency. FUNDING: General Fund offset with fees for service and grant funding. Approved Pass
  53. 52 10:00 A.M. - TIME ALLOCATION (Items will not be heard prior to the time stated)
  54. 52 Page Break
  55. 24. Chief Administrative Office recommending the Board: 1) Approve and authorize the Chair to sign the Calendar Year 2024 El Dorado County Fair Association Budget in the amount of $1,675,116, as approved by the El Dorado County Fair Association (Association) Board of Directors at its December 6, 2023, meeting; and 2) Receive a presentation on and file the following documents, as outlined in Agreement 6269 between the County and the Association: a financial review of the Association for calendar year 2022, an update on progress towards the five-year Strategic Plan for the period of 2021-2026, and expenditures from the Heritage Foundation from Fiscal Year 2022-23 from the Association’s Chief Executive Officer. FUNDING: 79% Fair Association Raised Funds, 1.5% State Funds, and 19.5% County Allocated American Rescue Plan Act Funds. 24-0174 Approved
  56. 54 Page Break
  57. 55 1:00 P.M. - TIME ALLOCATION (Items will not be heard prior to the time stated)
  58. 56 OPEN FORUM
  59. 57 Open Forum is an opportunity for members of the public to address the Board of Supervisors on subject matter that is not on their meeting agenda and within their jurisdiction. Public comments during Open Forum are limited to three minutes per person. The Board Chair may limit public comment during Open Forum.
  60. 25. Chief Administrative Office recommending the Board receive and file department presentations outlining the department’s mission, structure, services, budget, role in the strategic plan, and upcoming policy issues. FUNDING: N/A Received and Filed
  61. 59 Page Break
  62. 60 TO AND FROMS: This is an opportunity for Board Members to provide informational updates on matters of countywide concern. No action will be taken. (May be called at any time during the meeting)
  63. 61 CAO UPDATE (May be called at any time during the meeting)
  64. 62 ADJOURNED AT 6:07 P.M.
  65. 63 PAGE BREAK
  66. 64 CLOSED SESSION
  67. 26. Pursuant to Government Code Section 54957-Public Employee Appointment. Title: Interim Air Pollution Control Officer. No Action Reported.
  68. 66 Page Break
  69. 67 ADDENDUM
  70. 68 GENERAL GOVERNMENT - CONSENT ITEMS
  71. 69 There has been a change in the title for item 5.
  72. 5. Information Technologies Department recommending the Board: 1) Make findings, in accordance with Procurement Policy C-17, Section 3.4, Exemptions from Competitive Bidding, Section 2 (f), the procurement of services from Executech Utah LLC is for goods where the continuity of providers will provide efficiency or critical knowledge, and other providers of the goods cannot provide similar efficiencies or critical knowledge; 2) Authorize the Purchasing Agent to execute Purchase Contract 8388 with Evergreen Services Topco LLC, dba Executech Utah LLC in the amount of $385,541.34 for the renewal of Rubrik Disaster Recovery Services from January 31, 2024 through January 30, 2027 contingent upon County Counsel and Risk Management approval; and 3) Authorize the Contract Administrator to execute Executech Quote 006393 for Rubrik software licenses and support. FUNDING: General Fund.