docketcity.com
Home › El Dorado County › Meetings

Board of Supervisors

February 27, 2024 ·9:00 AM Final ·330 Fair Lane, Building A Placerville, CA OR Live Streamed - Click here to view

https://edcgov-us.zoom.us/j/81905385850

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 107 items

  1. 1 ADDENDUM
  2. 2 Item 58 is hereby added to the Consent Calendar.
  3. 3 Page Break
  4. 4 Although the County strives to offer remote participation, be advised that remote Zoom participation is provided for convenience only. In the event of a technological malfunction, the only assurance of live comments being received by the Board is to attend in person. Except for a noticed teleconference meeting, the Board reserves the right to conduct the meeting without remote access if there is a malfunction. PUBLIC PARTICIPATION INSTRUCTIONS: The Board of Supervisors meeting room will be open to the public. The meeting will continue to be live-streamed via Zoom and YouTube. Members of the public may address the Board in-person or via Zoom to make a public comment. The public should call into 530-621-7603 or 530-621-7610. The Meeting ID is 819 0538 5850. Please note you will be able to join the live-stream 15 minutes prior to the posted meeting start time. To observe the live stream of the Board of Supervisors meeting go to https://us06web.zoom.us/j/81905385850. To observe the Board of Supervisors meetings via YouTube, click https://www.youtube.com/channel/UCUMjDk3NUltZJrpw2CL7Zkg. If you are joining the meeting via zoom and wish to make a comment on an item, press the "raise a hand" button. If you are joining the meeting by phone, press *9 to indicate a desire to make a comment. Speakers will be limited to 3 minutes.By participating in this meeting, you acknowledge that you are being recorded. If you choose not to observe the Board of Supervisors meeting but wish to make a comment on a specific agenda item, please submit your comment in writing. You are encouraged to submit your comment in writing by 4:00 PM on the Monday before the meeting to ensure the Board of Supervisors has adequate time to review. Please submit your comment to the Clerk of the Board at edc.cob@edcgov.us. Your comment will be placed into the record and forwarded to the Board of Supervisors.
  5. 5 Page Break
  6. 6 Vision Statement Safe, healthy and vibrant communities, respecting our natural resources and historical heritage This institution is an equal opportunity provider and employer.
  7. 7 Live Web Streaming and archiving of most Board of Supervisors meeting videos, all meeting agendas, supplemental materials and meeting minutes are available on the internet at: http://eldorado.legistar.com/Calendar.aspx The County of El Dorado is committed to ensuring that persons with disabilities are provided the resources to participate in its public meetings. Please contact the office of the Clerk of the Board if you require accommodation at 530-621-5390 or via email, edc.cob@edcgov.us, preferably no less than 24 hours in advance of the meeting. The Board of Supervisors is concerned that written information submitted to the Board the day of the Board meeting may not receive the attention it deserves. The Board Clerk cannot guarantee that any FAX, email, or mail received the day of the meeting will be delivered to the Board prior to action on the subject matter.
  8. 8 The Board meets simultaneously as the Board of Supervisors and the Board of Directors of the Air Quality Management District, In-Home Supportive Services, Public Housing Authority, Redevelopment Agency and other Special Districts. For Purposes of the Brown Act § 54954.2 (a), the numbered items on this Agenda give a brief description of each item of business to be transacted or discussed. Recommendations of the staff, as shown, do not prevent the Board from taking other action. Materials related to an item on this Agenda submitted to the Board of Supervisors after distribution of the agenda packet are available for inspection during normal business hours in the public viewing packet located in Building A, 330 Fair Lane, Placerville or in the Board Clerk's Office located at the same address. Such documents are also available on the Board of Supervisors' Meeting Agenda webpage subject to staff's ability to post the documents before the meeting.
  9. 9 PAGE BREAK
  10. 10 PROTOCOLS FOR PUBLIC COMMENT
  11. 11 Public comment will be received at designated periods as called by the Board Chair. Public comment on items scheduled for Closed Session will be received before the Board recesses to Closed Session. Except with the consent of the Board, individuals shall be allowed to speak to an item only once. On December 5, 2017, the Board adopted the following protocol relative to public comment periods. The Board adopted minor revisions to the protocol on August 24, 2021, incorporated herein: The Board wants all members of the public to feel welcome to speak, especially regarding controversial items. Time for public input will be provided at every Board of Supervisors meeting. Individuals will have three minutes to address the Board. If the three minutes are exceeded the speaker's microphone will be muted. Applause or other outbursts are not allowed in the Board Chambers. During noticed public hearings only, individuals authorized by organizations to speak to organizational positions may request additional time, up to five minutes. Public comment on certain agenda items designated and approved by the Board may be treated differently within specific time limits per speaker or a limit on the total amount of time designated for public comment. It is the intent of the Board that quasi-judicial matters have additional flexibility depending on the nature of the issue.The Board Chair may limit public comment during Open Forum.
  12. 12 Individual Board members may ask clarifying questions but will not engage in substantive dialogue with persons providing input to the Board. If a person providing input to the Board creates a disruption by refusing to follow Board guidelines, the Board Chair may take the following actions: Step 1. Request the person adhere to Board guidelines. If the person refuses, the Board Chair may turn off the speaker’s microphone. Step 2. If the disruption continues, the Board Chair may order a recess of the Board meeting. Step 3. If the disruption continues, the Board Chair may order the removal of the person from the Board meeting.
  13. 13 PAGE BREAK
  14. 14 9:00 A.M. - CALLED TO ORDER
  15. 15 INVOCATION AND PLEDGE OF ALLEGIANCE TO THE FLAG
  16. 15 This morning, Supervisor Thomas informed the Clerk of the Board that she is unable to attend today’s meeting due to a contagious illness, which is considered “just cause” to allow for remote participation under AB 2449 (Government Code 54953(f)). In order to comply with AB 2449, I would first like the record to reflect there is a quorum of the members physically present at the meeting. Next, Supervisor Thomas disclosed that there are no individuals 18 years of age or older present in the room with her. Finally, in accordance with AB 2449, I requested that Supervisor Thomas keep her camera on during the meeting which she complied with.
  17. 16 ADOPTION OF THE AGENDA AND APPROVAL OF CONSENT CALENDAR Adopt the Agenda and Approve the Consent Calendar Pass
  18. 17 The Board may make any necessary additions, deletions or corrections to the agenda including moving items to or from the Consent Calendar and adopt the agenda and the Consent Calendar with one single vote. A Board member may request an item be removed from the Consent Calendar for discussion and separate Board action. At the appropriate time as called by the Board Chair, members of the public may make a comment on matters on the Consent Calendar prior to Board action.
  19. 17 ADOPTION OF THE AGENDA AND APPROVAL OF CONSENT CALENDAR Approve the Consent Calendar Pass
  20. 18 PAGE BREAK
  21. 19 CONSENT CALENDAR
  22. 1. Clerk of the Board recommending the Board Approve the Minutes from the regular meeting on February 6, 2024. 24-0391 Approved Pass
  23. 21 GENERAL GOVERNMENT - CONSENT ITEMS
  24. 2. Chief Administrative Office recommending the Board order the Auditor-Controller to disburse $79,288.64 $70,428.85 to the El Dorado Hills Community Services District (EDHCSD) from its park and recreation development impact mitigation fee account for fee program administration and expenditures related to Valley View Village Park, Heritage Village, Park Saratoga, Village Park, Bass Lake Regional Park and Utility Corridor Trail. (Continued from 1/23/2024) FUNDING: Development Impact Fees. Approved Pass
  25. 3. Chief Administrative Office recommending the Board: 1) Approve and Authorize the Chair to sign Resolution 029-2024 accepting grant funds in the amount not to exceed $125,000 for the El Dorado County Drought Resilience Plan (DRP) from the California Department of Water Resources; 2) Approve and authorize the Chief Administrative Officer (CAO) to sign the Funding Agreement Between the State of California Department of Water Resources and El Dorado County for the El Dorado County Drought Resilience Plan, contingent on approval from County Counsel, and authorize the Chief Administrative Officer to approve and execute any amendments that do not change the dollar amount of said Agreement, contingent on approval from County Counsel; 3) Ratify the acceptance of the County Drought Resilience Planning Assistance Program grant award letter; and 4) Approve and Authorize the Chair to sign a Budget Transfer increasing State revenue and increasing contributions to non-County government agencies in the CAO DRP special revenue fund in the amount of $125,000. FUNDING: County Drought Resilience Planning Assistance Program grant funds. 24-0269 Approved Pass
  26. 4. Chief Administrative Office recommending the Board order the Auditor-Controller to disburse $102,408.64 to the El Dorado County Fire Protection District from its Development Impact Mitigation Fee Account for the completion of the expansion project of the Station 17 in Pollock Pines. FUNDING: Development Impact Mitigation Fees. 24-0282 Approved Pass
  27. 5. Chief Administrative Office, Facilities Division, recommending the Board consider the following: 1) Authorize the Purchasing Agent to sign competitively bid Agreement for Services 8380 with Youngdahl Consulting Group Inc., for a not-to-exceed amount of $229,873 and a three-year term effective upon full execution to provide Geotechnical Engineering Consultation, Construction Observation, Material Testing and Special Inspection Services for the Senate Bill 844 Adult Local Criminal Justice Facility Financing, Placerville Jail Expansion Project; 2) Make findings pursuant to Section 3.13.030 (B) of the El Dorado County Ordinance Chapter 3.13, Contracting Out, that specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work; and 3) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement for Services 8380, excluding term extensions and increases to the not-to-exceed amount, contingent upon approval by County Counsel and Risk Management. FUNDING: Senate Bill 844 funding. Approved Pass
  28. 6. Chief Administrative Office, Facilities Division, recommending the Board consider the following: 1) Authorize the Purchasing Agent to sign competitively bid Agreement for Services 8391 with BPR Consulting Group LLC, for a not-to-exceed amount of $158,640 and a three-year term effective upon final execution to provide plan review and inspection services for the Senate Bill 844 Adult Local Criminal Justice Facility Financing Placerville Jail Expansion Project; 2) Make findings pursuant to Section 3.13.030 (C) of the El Dorado County Ordinance Chapter 3.13, Contracting Out, that due to the limited timeframes, temporary or occasional nature, and schedule for the project, the ongoing aggregate of the work to be performed is not sufficient to warrant addition of permanent staff; and 3) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement for Services 8391, excluding term extensions and increases to the not-to-exceed amount, contingent upon approval by County Counsel and Risk Management. FUNDING: Senate Bill 844 funding. Approved Pass
  29. 7. Chief Administrative Office, Facilities Division, recommending the Board: 1) Authorize the Purchasing Agent to execute Amendment II to competitively bid Agreement for Services 3705 with Vanir Construction Management, Inc. to extend the term an additional year and nine months to December 31, 2025, with no change to compensation, for services related to the Senate Bill (SB) 844 Adult Local Criminal Justice Facility Financing Program Placerville Jail Expansion Project; and 2) Make findings pursuant to Section 3.13.030 (C) of the El Dorado County Ordinance Chapter 3.13, Contracting Out, that the ongoing aggregate of the work performed under this agreement is not sufficient to warrant the addition of permanent staff. FUNDING: SB844 Adult Local Criminal Justice Facility Financing program. 24-0267 Approved Pass
  30. 8. Chief Administrative Office, Office of Wildfire Preparedness and Resilience, recommending the Board Approve the Final Passage (Second Reading) of Ordinance 5195 to amend Chapter 8.08 of the El Dorado County Code of Ordinances entitled Fire Prevention to adopt the Fire Hazard Severity Zone map developed by the California Department of Forestry and Fire Protection, as required by California Government Code section 51179 in order to apply for designation as a Fire Risk Reduction Community. (Cont. 2/6/2024, Item 23) FUNDING: General Fund. 24-0202 Approved Pass
  31. 9. Chief Administrative Office, Parks Division, recommending that the Board authorize the Chief Administrative Officer, or designee, to enter into negotiations with the Boys and Girls Club for the property identified by Assessor’s Parcel Number 331-400-002, located at 3447 Clemenger Drive, Diamond Springs for the purpose of developing a park in Diamond Springs. FUNDING: N/A 24-0312 Approved Pass
  32. 10. Chief Administrative Office, Procurement and Contracts Division, recommending the Board declare a service weapon as surplus and approve the sale of the weapon to retiring Sheriff Lieutenant Mike Cook. FUNDING: Funding received from the sale will be deposited into the General Fund. 24-0216 Approved Pass
  33. 11. Clerk of the Board, based upon the recommendation of the El Dorado County Early Care and Education Planning Council, recommending the Board appoint Molly Coolidge, Consumer Representative, to the El Dorado County Early Care and Education Planning Council with a Term Expiration of 03/19/2028. (Refer: 2/27/2024, Item 11) FUNDING: N/A 24-0280 Approved Pass
  34. 12. Clerk of the Board, based upon the recommendation of the Historical Museum Commission, recommending the Board make the following appointments to the Historical Museum Commission: 1) Appoint Jacob Rigoli, Member, Term Expiration 02/27/2028; and 2) Appoint Sean Manwaring, Member, Term Expiration 02/27/2028. FUNDING: N/A 24-0308 Approved Pass
  35. 13. Clerk of the Board and Supervisor Laine, based upon the recommendation of Tahoe Resource Conservation District, recommending the Board reappoint Martin Goldberg, Director, Term Expiration November 10, 2027. FUNDING: N/A 24-0278 Approved Pass
  36. 14. Clerk of the Board, based upon the recommendation of the Fish and Wildlife Commission, recommending the Board approve bylaws for the Fish and Wildlife Commission. (Cont. 12/5/2023, Item 8) FUNDING: N/A Approved Pass
  37. 15. Human Resources Department recommending the Board approve and adopt the revised County-wide classification specifications of: Accountant I/II, Sr. Accountant, and Supervising Accountant Auditor. FUNDING: N/A 24-0310 Approved Pass
  38. 16. Human Resources Department recommending the Board approve an extension to the sunset date on Board Policy E-10 - Lactation Accommodation and Break Policy. FUNDING: N/A 24-0303 Approved Pass
  39. 17. Human Resources Department and the Information Technologies Department recommending the Board: 1) Approve and adopt the new department-specific classifications of Information Technology Analyst I/II - Telecommunications; 2) Revise the Supervising Information Technology Analyst class and retitle it to Information Technology Supervisor; 3) Adopt and authorize the Chair to sign Resolution 035-2024 to: a) Approve the Job Class Number, bargaining unit, and salary range for the new IT department-specific classifications of Information Technology Analyst I/II -Telecommunications; b) Retitle the Supervising Information Technology Analyst class to Information Technology Supervisor; and c) Approve, due to an upward reclassification of one Supervising Information Technology Analyst allocation and incumbent (position number 344), the deletion of 1.0 full-time equivalent (FTE) Supervising Information Technology Analyst (new title Information Technology Supervisor) allocation and the addition of 1.0 FTE Deputy Director of Information Technologies in IT; and 4) Waive the requirement for filling the Deputy Director of Information Technologies position through a competitive examination process, allowing the incumbent to be appointed to the position as provided for in Section 507.1.2 of the Personnel Rules. FUNDING: General Fund with partial cost recovery through the Cost Allocation Plan. 24-0330 Approved Pass
  40. 18. Information Technologies Department recommending the Board: 1) Make findings in accordance with Procurement Policy C-17, Section 3.4 (3) Exemptions from Competitive Bidding, that the continuation of Crowdstrike Falcon Complete managed detection and response products and services is exempt from competitive bidding, as competitive bidding would produce no economic benefit to the County, and Section 3.4 (2) (f) Sole Source, that the procurement is for goods where the continuity of providers will provide efficiency or critical knowledge; 2) Authorize the Purchasing Agent to issue a Purchase Order in the amount of $155,878.90 for the period of March 4, 2024, through March 3, 2025, for Falcon Complete endpoint protection; and 3) Authorize the Purchasing Agent to accept and execute Crowdstrike quote Q-823645. FUNDING: General Fund. 24-0185 Approved Pass
  41. 19. Information Technologies Department recommending the Board: 1) Waive formal bid requirements in accordance with Purchasing Policy C-17 Section 3.4, Exemptions from Competitive Bidding, due to a competitively bid cooperative purchasing agreement being utilized; 2) Authorize the use of US Communities Master Agreement 18220 between Kronos Incorporated and Cobb County, Georgia as the lead public agency for the competitively bid services; 3) Approve and authorize the Purchasing Agent to issue a Purchase Contract to Kronos, Inc., in the amount of $190,000 to provide workforce management and telestaff software for the term of March 18, 2024, through March 17, 2025; and 4) Approve and authorize the Contract Administrator to sign the Renewal Order Forms (Q-207667 and 6104325) and subsequent quotes for additional services or licenses covered under US Communities Master Agreement 18220 that do not extend the term of the services or exceed the amount of the Purchase Contract. FUNDING: General Fund. 24-0085 Approved Pass
  42. 20. Information Technologies Department recommending the Board approve the addition of a replacement Uninterruptible Power Supply battery back-up for the South Lake Tahoe Government Center to the Fiscal Year 2023-24 Fixed Asset List at a cost of approximately $8,500. FUNDING: General Fund. 24-0325 Approved Pass
  43. 21. Recorder-Clerk recommending the Board: 1) Approve and authorize the Purchasing Agent to sign Agreement 7873 with First American Data Tree LLC for redaction of restrictive covenants in the amount of $69,000 for an initial three-year term effective March 1, 2024, with annual automatic renewal after the initial term; and 2) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement 7873, contingent upon approval by County Counsel and Risk Management and the dollar amount not exceeding the Purchasing Agent’s authority. FUNDING: Recording Revenue. 24-0215 Approved Pass
  44. 22. Recorder-Clerk recommending the Board approve the continued use of current perpetual Agreement 4557 with Tyler Technologies, Inc. for annual support and maintenance of the Tyler Eagle Recorder software license for Fiscal Year 2022-23 and 2023-2024 in the amount of $64,462.84. FUNDING: Modernization Special Revenue Fund. 24-0223 Approved Pass
  45. 23. Supervisor Hidahl and Supervisor Thomas recommending the Board: 1) Recognize that the Boy Scouts Troop 645 is chartered by the Lakeview Parent Teacher Organization (PTO) and that the community funding contribution, approved by the Board on September 19, 2023, should be issued to Lakeview Parent Teacher Organization, in their role as the charter organization for Boy Scouts Troop 645; 2) Approve and authorize the Chief Administrative Officer to sign a funding agreement, consistent with the County's standard form and upon the approval of County Counsel, with Lakeview PTO who is the charter organization for Boy Scouts Troop 645 and authorize payment of the $2,500 community funding contribution to reimburse costs associated with Boy Scouts of America AdventureFest Recruitment Event; and 3) Find that a public benefit is derived from supporting the Boy Scouts of America AdventureFest Recruitment Event, which is being put on by Troops 645 and 454 from El Dorado Hills and 460 B and 460 G from Diamond Springs. FUNDING: General Fund. 24-0266 Approved Pass
  46. 24. Supervisor Hidahl and Supervisor Thomas recommending the Board approve and authorize the Chair to sign a Proclamation recognizing March as Civil Grand Jury Awareness Month. FUNDING: N/A 24-0296 Approved Pass
  47. 45 PAGE BREAK
  48. 46 HEALTH AND COMMUNITY - CONSENT ITEMS
  49. 25. Health and Human Services Agency (HHSA) recommending the Board: 1) Accept the United States Department of Housing and Urban Development (HUD) Family Self-Sufficiency (FSS) Program funding for the period January 1, 2024, through December 31, 2024, in the estimated amount of $62,897 in support of the El Dorado County Public Housing Authority (PHA); and 2) Delegate authority to the HHSA Director, or HHSA Chief Assistant Director, to execute the resulting FSS Grant Agreement, and any amendments thereto, that do not increase Net County Cost, contingent upon County Counsel and Risk Management approval, and subsequent administrative documents or required fiscal or programmatic reports. FUNDING: 100% Federal Funding administered by HUD; no matching funds are required. 24-0155 Approved Pass
  50. 26. Health and Human Services Agency (HHSA) recommending the Board: 1) Make findings that the provision of California Work Opportunity and Responsibility to Kids (CalWORKs) Stage One Child Care administration services provided by Contractor are in the public's best interest and that the work can be more economically and feasibly performed by an independent contractor or consultant than County employees in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(A); 2) Make findings in accordance with Procurement Policy C-17 Section 3.4.2(f) exempting the competitive bidding process, with Purchasing Agent concurrence, because the procurement is for services where the continuity of providers will provide efficiency or critical knowledge, and other providers of the services cannot provide similar efficiencies or critical knowledge; 3) Approve and authorize the Chair to sign Agreement for Services 7658 with Catalyst Family, Inc. doing business as Catalyst Community (Catalyst Community) in the amount of $1,600,000 and for the term of February 27, 2024, through February 26, 2027; 4) Authorize the Purchasing Agent to execute further documents relating to Agreement for Services 7658, including amendments which do not increase the maximum dollar amount or term of the Agreement, contingent upon approval by County Counsel and Risk Management; and 5) Authorize the HHSA Director, or Assistant Director of Human Services to execute programmatic, administrative, and fiscal documents relating to Agreement 7658. FUNDING: 94% Federal Temporary Assistance for Needy Families (TANF) and 6% State General Fund. Approved Pass
  51. 27. Health and Human Services Agency (HHSA) recommending the Board: 1) Authorize the HHSA Director, the HHSA Chief Assistant (CA) Director, or the HHSA Behavioral Health (BH) Director to accept the Data Exchange Framework (DxF) Qualified Health Information Organization (QHIO) Onboarding Grant program Round 3, if awarded, administered by California Health and Human Services Agency (CalHHS), in the estimated amount of $50,000, for the performance period of two years; and 2) Delegate authority to the HHSA Director, HHSA CA Director, or the HHSA BH Director, to execute the resulting Grant Agreement and future amendments that do not increase Net County Cost, contingent upon County Counsel and Risk Management approval, and subsequent administrative documents, including fiscal or programmatic reports, required to administer the funding. FUNDING: 100% State funding administered by CalHHS per Health and Safety Code (HSC) Section 130290; no matching funds are required. 24-0089 Approved Pass
  52. 28. Health and Human Services Agency (HHSA) recommending the Board: 1) Make findings that the provision of Court Appointed Special Advocate (CASA) services provided by Subrecipient are in the public's best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B); 2) Approve and authorize the Chair to sign Funding Out Agreement 8084 with CASA El Dorado for the provision of CASA services, in the amount of $161,022, with the required grant match of $40,256 to be met by CASA El Dorado, as the subrecipient of this grant through in-kind volunteer hours, for the retroactive term beginning January 1, 2024, through December 31, 2024, with the Agreement’s term matching HHSA’s awarded County Victim Services (XC) Program grant’s term; and 3) Authorize the HHSA Director, or HHSA Chief Assistant Director, to execute further documents relating to this Funding Out Agreement, including amendments which do not increase the funding amount or term of the Agreement, contingent upon County Counsel and Risk Management approval. FUNDING: 100% County Victim Services federal funds, administered by the California Governor’s Office of Emergency Services (Cal OES), totaling $161,022. This funding includes a required match in the amount of $40,256, to be provided by CASA El Dorado through in-kind volunteer hours. Approved Pass
  53. 29. Health and Human Services Agency (HHSA) recommending the Board: 1) Make findings that the provision of weatherization services provided by Jim Jonas, Inc. are in the public's best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B); 2) Approve and authorize the Chair to sign Amendment I to, competitively bid, Agreement 6536 with Jim Jonas, Inc., doing business as Jonas Heating and Cooling (Jonas Heating and Cooling), increasing the contract value by $300,000, for a new total amount of $658,500, with no change to the term, expiring June 30, 2025, and no change to the rates of the contract; 3) Authorize the Purchasing Agent to execute amendments relating to Agreement 6536, contingent upon approval by County Counsel and Risk Management, which do not increase the maximum dollar amount or term of the Agreement; and 4) Authorize the HHSA Director, or Chief Assistant Director, to execute programmatic, administrative, and fiscal documents relating to Agreement 6536. FUNDING: 100% Federal Low Income Home Energy Assistance Program (LIHEAP). 24-0103 Approved Pass
  54. 30. Health and Human Services Agency (HHSA) recommending the Board: 1) Make findings that the provision of Animal Services Hearing Officer services provided by William Wright, doing business as The Wright Law Office (The Wright Law Office) are in the public's best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(b); 2) Approve and authorize the Chair to sign Agreement for Services 8437 with The Wright Law Office, in the amount of $20,000, and for a retroactive term of September 1, 2023, through December 31, 2024; 3) Authorize the HHSA Director, or Chief Assistant Director, to execute further documents relating to Agreement 8437, contingent upon approval by County Counsel and Risk Management, including amendments which do not increase the maximum dollar amount or term of the Agreement; and 4) Authorize the HHSA Director, or Chief Assistant Director, to execute programmatic, administrative, and fiscal documents relating to Agreement 8437. FUNDING: 15% Fees for Services, 9% Licensing/Permit Fees, 7% Public Health Realignment, and 69% General Fund, and in some cases, 100% Pet Aid Special Revenue Fund. 24-0184 Approved Pass
  55. 31. Library recommending the Board approve and authorize the Chair to sign competitively bid Agreement 8266 with ByWater Solutions for Integrated Library Software and Online Public Access Catalog with a not-to-exceed amount of $148,400 for a three-year term upon final execution. FUNDING: General Fund. 24-0240 Approved Pass
  56. 54 PAGE BREAK
  57. 55 LAND USE AND DEVELOPMENT - CONSENT ITEMS
  58. 32. Air Quality Management District (AQMD) recommending the Board, acting as the AQMD Board of Directors: 1) Award Bid 23-918-053 for the replacement of electric vehicle chargers at County facilities and park and ride locations to True Upside Consulting LLC; 2) Authorize the Air Pollution Control Officer (APCO) to execute a funding agreement in the amount of $235,950 for the five year term, contingent upon approval by County Counsel and Risk Management; 3) Authorize the APCO to execute any necessary amendments to the funding agreement, excluding term extensions and increases to the not-to-exceed amount, contingent upon approval by County Counsel and Risk Management; 4) Reject the Bid Protest submitted by TurnonGreen, Inc. for Bid 23-918-053; 5) Establish an initial fee for the use of the new chargers at $0.33 per kilowatt hour; and 6) Direct staff to reevaluate the fee each year and recommend updated fees in the proposed fiscal year AQMD budgets starting with the FY2025/26 budget. (Cont. 12/12/2023, Item 24) FUNDING: California Department of Motor Vehicles AB 2766 Subvention Funds. Approved Pass
  59. 33. Department of Transportation recommending the Board approve and authorize the Clerk of the Board to reduce Performance Bond LICX1214302 pertaining to Alto LLC - Phase 1 (12 Lots, El Dorado Hills), TM 06-1408 / PD 06-0006, from $1,435,044.00 to $277,517.12, representing 100% of the total remaining improvements. This amount guarantees against any defective work, labor done, or defective materials furnished. (District IV) FUNDING: Developer Funded. 24-0228 Approved Pass
  60. 34. Department of Transportation recommending the Board approve and authorize the Clerk of the Board to reduce Performance Bond 800143917 pertaining to Alto LLC - Phase 2 (11 Lots El Dorado Hills), TM 06-1408 / PD 06-0006, from $940,862.82 to $280,964.31, representing 100% of the total remaining improvements. This amount guarantees against any defective work, labor done, or defective materials furnished. (District IV) FUNDING: Developer Funded. 24-0229 Approved Pass
  61. 35. Department of Transportation recommending the Board consider the following pertaining to the Apache Avenue Pedestrian Safety and Connectivity Project, Capital Improvement Program project number 36107021, Contract No. 7922: 1)Authorize $499,000 in Congestion Mitigation and Air Quality Program and an additional $145,000 in Carbon Reduction Program funding while reducing Tahoe Regional Planning Agency mitigation funding by $89,000 for a net funding increase of $555,000 for the subject project to reflect the anticipated increased cost for the construction phase, raising the estimated total project cost as shown in the 2023 Capital Improvement Program from $3,503,000 to $4,058,000; 2) Approve and adopt the Plans and Contract Documents and authorize the Chair to sign the Plans; 3) Authorize advertisement for construction bids; and 4) Authorize the Chair to sign the Construction and Funding Agreement with South Tahoe Public Utility District in the amount of $1,495,875 for relocation of existing water facilities that conflict with proposed improvements. (District V) FUNDING: Active Transportation Program (42%), Carbon Reduction Program (13%), Congestion Mitigation and Air Quality Program (12%), Regional Surface Transportation Program Federal Funds - Caltrans Local Assistance (25%), and TRPA Mitigation Funds (8%). (Federal Funds) Approved Pass
  62. 36. Department of Transportation recommending the Board consider the following pertaining to Contract 8357 for the 2024 DOT Maintenance Pavement Rehabilitation Projects on Sly Park Road, Snows Road, Mount Aukum Road, El Dorado Road, Echo Lane, Runnymeade Road, Salmon Falls Road, Green Valley, Road Merrian Lane, Merrian Court, Olson Lane, Pecheco Court, Standford Lane, and Warren Lane: 1) Approve and adopt the Contract Documents; and 2) Authorize advertisement for bids. FUNDING: Road Repair and Rehabilitation Act 2017 (SB1-RMRA) (85%), Discretionary Transient Occupancy Tax (15%), (No Federal Funds) 24-0148 Approved Pass
  63. 37. Department of Transportation recommending the Board: 1) Make findings in accordance with Section 3.13.030(C) of the County Ordinance that due to the temporary or occasional nature of the work, there is a need to engage an independent contractor for as-needed bike path snow staking and snow removal services in the Tahoe Basin; 2) Find in accordance with Procurement Policy C-17 Section 3.4.2, Sole Source/Single Source that Agreement for Services 8386 with Amacker Construction to provide Bike path snow staking and snow removal services in the Tahoe Basin is exempt from the competitive bidding process; and 3) Approve and authorize the Chair to sign Agreement for Services 8386 with Amacker Construction with a not-to-exceed amount of $300,000 for a three-year term effective upon final execution to provide as-needed bike path snow staking and snow removal services in the Tahoe Basin. (District V) FUNDING: South Lake Tahoe Recreation Facilities Joint Powers Authority Measure R/S(2006) Funds. 24-0243 Approved Pass
  64. 38. Department of Transportation, Maintenance and Operations Division, recommending the Board approve and authorize the Chair to sign the Memorandum of Understanding between El Dorado County and the Shingle Springs Band of Miwok Indians for volunteer brush removal services within the County right-of-way. FUNDING: N/A 24-0191 Approved Pass
  65. 39. Department of Transportation recommending the Board: 1) Authorize the Department of Transportation to proceed with ordering title reports and certified appraisals, enter into negotiations with the owners, or their designated representatives, and commence with the acquisition process for the US 50/Ponderosa Road Interchange - Durock Road Realignment Project, Capital Improvement Program Number 36104008 and the US 50/Ponderosa Road Interchange - North Shingle Road Realignment Project, Capital Improvement Program Number 36104009 which could affect portions of the following subject parcels: APNs 070-240-047; 070-270-006; 070-270-024; 070-270-031; 070-270-032; 070-250-006; 070-250-007; 070-250-057; 070-250-011; 070-250-058; 070-250-013; 070-250-070; 070-250-016; 070-280-053; 070-280-039; 070-270-029; 070-270-019; 070-270-020; 070-230-020; 109-040-033; 109-040-071; 109-040-037; 109-040-038; 109-040-040; 109-040-039; 109-080-001-510; 109-080-002; 090-440-023; 090-440-022; 090-430-061; 090-430-058; 090-430-039; 090-430-013; 090-430-038; 090-430-012; 090-430-014; 090-440-026; 090-440-031; 090-440-032; 090-440-040; 090-390-055; 109-080-010; 109-080-003; and 090-440-024; and 2) Appoint Transportation’s selected real estate negotiator for the County regarding the listed parcels. (District IV) FUNDING: Funding for both projects include the following: Traffic Impact Fees - Zone 1-7 (<1%), Traffic Impact Fees - Highway 50 (70%), Road Fund (<1%), Regional Surface Transportation Program Federal Funds - Caltrans Local Assistance (1%) and State Transportation Improvement Program Funds (28%). (Local, State, and Federal Funds) Approved Pass
  66. 40. Department of Transportation recommending the Board consider the following: 1) Approve Final Passage (Second Reading) of Ordinance 5191 to repeal Ordinances 4785 and 4787 and dissolve the Missouri Flat Community Facilities District (CFD) Number 2002-01; and 2) Approve and authorize the Board Chair to sign the Notice of Cessation of Special Tax Lien due to the dissolution of the Missouri Flat CFD. (Cont. 1/9/2024, Item 44) FUNDING: Missouri Flat Community Facilities District. Approved Pass
  67. 41. Planning and Building Department recommending the Board approve the Final Passage (Second Reading) of Ordinance 5193, (Attachment C), making modifications to the administrative portions of the cannabis program. FUNDING: General Fund. 24-0175 Approved Pass
  68. 42. Planning and Building Department, Planning Division, Current Planning Unit, recommending the Board approve and authorize the Chair to sign Amendment VI to Agreement 447 with Ascent Environmental, Inc., for the provision of as-needed environmental consulting services, increasing the compensation amount by $600,000 for a not-to-exceed amount of $2,200,000, with no changes to the scope of work or term of the Agreement. FUNDING: Applicant Funded / Local Early Action Planning (LEAP) Grant (up to $184,416). Approved Pass
  69. 43. Surveyor’s Office recommending the Board approve and authorize the Chair to sign a Budget Transfer decreasing the department’s Salary and Benefits appropriations by $4,000 and increasing Fixed Asset appropriations by $4,000, for a total of $50,000 in new and refurbished survey equipment. FUNDING: General Fund. 24-0315 Approved Pass
  70. 68 PAGE BREAK
  71. 69 LAW AND JUSTICE - CONSENT ITEMS
  72. 44. District Attorney’s Office and the Human Resources Department recommending the Board adopt and authorize the Board Chair to sign Resolution 034-2024 amending the current Authorized Personnel Allocation Resolution for the District Attorney’s Office to: 1) Add 1.0 FTE Deputy District Attorney I-IV - Limited Term allocation; and 2) Add 1.0 FTE Sr. Department Systems Analyst allocation. FUNDING: General Fund for the Sr. Department Systems Analyst and California Department of Insurance Grant Funds for the Deputy District Attorney - Limited Term position. 24-0292 Approved Pass
  73. 45. District Attorney’s Office recommending the Board: 1) Make findings, in accordance with County Ordinance 3.13.030(B), that specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work; 2) Make findings, in accordance with Procurement Policy, Section 3.4.2(b), that competition is precluded because of the existence of patent rights, copyrights, secret processes, control of the basis raw material(s) or similar circumstances, and no equivalent good is available; 3) Approve and authorize the continuation of perpetual Agreement 6708 with Sun Ridge Systems Inc. with an estimated annual cost of $11,000 for the software maintenance fee; and 4) Delegate authority to the Purchasing Agent to increase the agreement amount by an estimated $11,000 annually for recurring maintenance fee. FUNDING: General Fund. 24-0297 Approved Pass
  74. 46. Sheriff's Office and Probation Department recommending the Board: 1) Make findings that the provision of health services in the County detention facilities by licensed healthcare professionals trained in correctional medicine provided by Contractor are in the public's best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B); 2) Make findings in accordance with Procurement Policy C-17 Section 3.4(3) exempting the competitive bidding process, with Purchasing Agent concurrence, because “competitive bidding would produce no economic benefit to the County” and may result in the lack of continuity in appropriate mandated correctional medical care to detained adults and children in detention facilities in the County of El Dorado; and 3) Approve and authorize the Chair to sign Amendment IV to Agreement for Services 2989 with California Forensic Medical Group (CFMG) increasing the maximum obligation by $2,000,000, from $23,495,139.50 to $25,495,139.50, with the term extended from the original term of January 1, 2019, through February 29, 2024, to January 1, 2019, through June 30, 2024. FUNDING: General Fund. 24-0305 Approved Pass
  75. 73 END CONSENT CALENDAR
  76. 74 PAGE BREAK
  77. 75 DEPARTMENT MATTERS (Items in this category may be called at any time)
  78. 47. Chief Administrative Office recommending the Board: 1) Receive and file the attached Fiscal Year 2023-24 Mid-Year Budget Report and if needed, provide direction to staff; and 2) Approve and authorize the Chair to sign a Budget Transfer from the Auditor-Controller and Treasurer-Tax Collector to increase unanticipated delinquent tax revenue by $25,000 and transfer the funding to the Treasurer-Tax Collector’s Office (4/5 vote required). FUNDING: Countywide Budget. 24-0319 Approved Pass
  79. 48. Health and Human Services Agency (HHSA) recommending the Board: 1) Receive a presentation from HHSA Behavioral Health Division on a proposed amendment to El Dorado County’s Mental Health Services Act (MHSA) Three-Year Program and Expenditure Plan (MHSA Plan); and 2) Adopt an amendment to El Dorado County’s MHSA Plan, covering Fiscal Years (FY) 2023-24 through FY 2025-26, with the amendment only making changes to the specified MHSA Plan’s budgeted projects. FUNDING: 85% State MHSA and 15% Federal Medi-Cal. 24-0084 Approved Pass
  80. 49. HEARING - Health and Human Services Agency (HHSA) recommending the Board: 1) Adopt and authorize the Chair to sign Resolution 028-2024 thereby finding that, in accordance with Welfare and Institutions Code (WIC) 17600.20(d), the transfer of realignment revenues to be the most cost-effective use of available revenues to maximize client outcomes; and 2) Approve and authorize the Chair to sign a Budget Transfer Request specific to the Public Health Division for Fiscal Year 2023-24, to allow for the statutory ten percent (10%) 1991 Realignment transfer provision, in the amount of $683,356 from the Health Sub-Account to the Social Services Sub-Account (4/5 vote required). FUNDING: 100% 1991 Realignment. 24-0118 Approved Pass
  81. 50. Supervisors Thomas and Hidahl recommending the Board adopt and authorize the Chair to sign Resolution 036-2024 of the Board of Supervisors opposing Proposition 1 - the Behavioral Health Services Program and Bond Measure, appearing on the March 5, 2024 statewide primary ballot, contingent on County Counsel approval. FUNDING: N/A 24-0392 Approved Pass
  82. 80 PAGE BREAK
  83. 81 10:00 A.M. - TIME ALLOCATION (Items will not be heard prior to the time stated)
  84. 51. Auditor-Controller recommending the Board Approve the Final Passage (Second Reading) of Ordinance 5196 Levying Special Taxes for Community Facilities District 2024-1 (Carson Creek Heritage 11). (Cont. 2/27/2024, Item 51) FUNDING: N/A Approved Pass
  85. 52. HEARING - Auditor-Controller recommending the Board authorize the Auditor to disburse excess proceeds for the Assessor’s Parcel Numbers and dollar amounts as shown on the attached list. FUNDING: N/A 24-0180 Approved Pass
  86. 84 1:00 P.M. - TIME ALLOCATION (Items will not be heard prior to the time stated)
  87. 84 Auditor-Controller recommending the Board Approve the Final Passage (Second Reading) of Ordinance 5196 Levying Special Taxes for Community Facilities District 2024-1 (Carson Creek Heritage 11). (Cont. 2/27/2024, Item 51) FUNDING: N/A Approved Pass
  88. 85 OPEN FORUM
  89. 86 Open Forum is an opportunity for members of the public to address the Board of Supervisors on subject matter that is not on their meeting agenda and within their jurisdiction. Public comments during Open Forum are limited to three minutes per person. The Board Chair may limit public comment during Open Forum.
  90. 87 Page Break
  91. 88 1:15 P.M. - TIME ALLOCATION (Items will not be heard prior to the time stated)
  92. 88 OPEN FORUM (See Attachment) 24-0425
  93. 53. HEARING - Department of Transportation recommending the Board: 1) Conduct a Public Hearing consistent with Mitigation Fee Act requirement to consider the annual adjustment to the Bass Lake Hills Specific Plan Public Financing Plan Fee Schedule; 2) Find that the 2024 Bass Lake Hills Specific Plan Public Financing Plan Fee Schedule is consistent with the Mitigation Fee Act Government Code Sections 660001(a)(1)-(4) and 66001(b); and 3) Adopt and authorize the Chair to sign Resolution 026-2024 027-2024 for the 2024 Bass Lake Hills Specific Plan Public Financing Plan Fee Schedule. FUNDING: Bass Lake Hills Specific Plan Public Facilities Finance Plan Fee Program. 24-0179 Approved Pass
  94. 90 TO AND FROMS: This is an opportunity for Board Members to provide informational updates on matters of countywide concern. No action will be taken. (May be called at any time during the meeting)
  95. 91 CAO UPDATE (May be called at any time during the meeting)
  96. 92 ADJOURNED AT 2:35 P.M. in memory of Desiree Wright, Legal Secretarial Services Supervisor in the El Dorado County Probation Department.
  97. 93 PAGE BREAK
  98. 94 CLOSED SESSION
  99. 54. Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator: County Negotiator: Director of Human Resources and/or designee. Employee organizations: El Dorado County Employees’ Association, Local 1, AFSCME Council 57 representing employees in the Supervisory, Professional, and General Bargaining Units; Operating Engineers Local No. 3 representing employees in the Trades & Crafts and Corrections Bargaining Units; El Dorado County Criminal Attorneys’ Association representing employees in the Criminal Attorney Unit; El Dorado County Managers’ Association representing employees in the Management Unit; Deputy Sheriff’s Association representing employees in the Law Enforcement Unit; El Dorado County Probation Officers Association representing employees in the Probation Bargaining Unit; and El Dorado County Law Enforcement Management Association representing employees in the Law Enforcement Sworn Management Unit. 24-0256 No Action Reported.
  100. 95 The Board recessed to Closed Session at 1:43 P.M.
  101. 55. Pursuant to Government Code Section 54956.8 - Conference with Real Property Negotiator: Property: 3447 Clemenger Drive, APN: 331-400-002 County Negotiators: Tiffany Schmid, Chief Administrative Officer or designee Negotiating Parties: Boys & Girls Club of El Dorado County Western Slope or designee Under Negotiation: Price and terms of payment for sale or lease. 24-0328 No Action Reported.
  102. 56. Pursuant to Government Code Section 54956.8 - Conference with Real Property Negotiator: Project: Green Valley Road at Mound Springs Creek - Bridge Replacement Property: APN 317-285-003: 6360 Wagon Loop, Placerville, CA 95667 County Negotiators: Matt Smeltzer, Deputy Director, Engineering Negotiating Parties: Gary A. Thodas and Mary Gabrielle Thodas, Trustees of the Thodas Family 1997 Trust Agreement as restated 5-6-2020 Under Negotiation: Price and terms of payment. 24-0393 No Action Reported.
  103. 57. Pursuant to Government Code section 54957 - Threat to Public Services or Facilities: Consultation with Chief Information Security Officer. 24-0375 No Action Reported.
  104. 99 Page Break
  105. 100 ADDENDUM
  106. 101 LAND USE AND DEVELOPMENT - CONSENT ITEMS
  107. 58. Planning and Building Department, Planning Division, submitting for approval of the Final Map (TM-F23-0005) for the Silver Springs Unit 3 Subdivision (TM97-1330), creating a total of 47 residential lots and 3 lettered lots, on property identified as Assessor’s Parcel Number 115-370-003 located on the east side of Silver Springs Parkway approximately 1,400 feet south of the intersection with Green Valley Road in the Bass Lake area (Attachment E, Exhibits A & B), and recommending the Board: 1) Approve the Final Map (TM-F23-0005) for Silver Springs Unit 3 (Attachment E, Exhibit C); 2) Approve and authorize the Chair to sign the Agreement to Make Subdivision Improvements (Attachment B); and 3) Approve and authorize the Chair to sign the Offsite Road Improvement Agreement for the Offsite Pioneer Place Lift Station Force Main Extension located along Bass Lake Road from Barbary Way to Madera Way (Attachment C). (Supervisorial District II) FUNDING: Developer-Funded. 24-0368 Approved Pass