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Board of Supervisors

April 2, 2024 ·9:00 AM Final ·330 Fair Lane, Building A Placerville, CA OR Live Streamed - Click here to view

https://edcgov-us.zoom.us/j/89804254302

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 77 items

1 ADDENDUM
2 Item 31 is hereby added to the Consent Calendar.
3 Although the County strives to offer remote participation, be advised that remote Zoom participation is provided for convenience only. In the event of a technological malfunction, the only assurance of live comments being received by the Board is to attend in person. Except for a noticed teleconference meeting, the Board reserves the right to conduct the meeting without remote access if there is a malfunction. PUBLIC PARTICIPATION INSTRUCTIONS: The Board of Supervisors meeting room will be open to the public. The meeting will continue to be live-streamed via Zoom and YouTube. Members of the public may address the Board in-person or via Zoom to make a public comment. The public should call into 530-621-7603 or 530-621-7610. The Meeting ID is 898 0425 4302. Please note you will be able to join the live-stream 15 minutes prior to the posted meeting start time. To observe the live stream of the Board of Supervisors meeting go to https://us06web.zoom.us/j/89804254302. To observe the Board of Supervisors meetings via YouTube, click https://www.youtube.com/channel/UCUMjDk3NUltZJrpw2CL7Zkg. If you are joining the meeting via zoom and wish to make a comment on an item, press the "raise a hand" button. If you are joining the meeting by phone, press *9 to indicate a desire to make a comment. Speakers will be limited to 3 minutes.By participating in this meeting, you acknowledge that you are being recorded. If you choose not to observe the Board of Supervisors meeting but wish to make a comment on a specific agenda item, please submit your comment in writing. You are encouraged to submit your comment in writing by 4:00 PM on the Monday before the meeting to ensure the Board of Supervisors has adequate time to review. Please submit your comment to the Clerk of the Board at edc.cob@edcgov.us. Your comment will be placed into the record and forwarded to the Board of Supervisors.
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5 Vision Statement Safe, healthy and vibrant communities, respecting our natural resources and historical heritage This institution is an equal opportunity provider and employer.
6 Live Web Streaming and archiving of most Board of Supervisors meeting videos, all meeting agendas, supplemental materials and meeting minutes are available on the internet at: http://eldorado.legistar.com/Calendar.aspx The County of El Dorado is committed to ensuring that persons with disabilities are provided the resources to participate in its public meetings. Please contact the office of the Clerk of the Board if you require accommodation at 530-621-5390 or via email, edc.cob@edcgov.us, preferably no less than 24 hours in advance of the meeting. The Board of Supervisors is concerned that written information submitted to the Board the day of the Board meeting may not receive the attention it deserves. The Board Clerk cannot guarantee that any FAX, email, or mail received the day of the meeting will be delivered to the Board prior to action on the subject matter.
7 The Board meets simultaneously as the Board of Supervisors and the Board of Directors of the Air Quality Management District, In-Home Supportive Services, Public Housing Authority, Redevelopment Agency and other Special Districts. For Purposes of the Brown Act § 54954.2 (a), the numbered items on this Agenda give a brief description of each item of business to be transacted or discussed. Recommendations of the staff, as shown, do not prevent the Board from taking other action. Materials related to an item on this Agenda submitted to the Board of Supervisors after distribution of the agenda packet are available for inspection during normal business hours in the public viewing packet located in Building A, 330 Fair Lane, Placerville or in the Board Clerk's Office located at the same address. Such documents are also available on the Board of Supervisors' Meeting Agenda webpage subject to staff's ability to post the documents before the meeting.
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9 PROTOCOLS FOR PUBLIC COMMENT
10 Public comment will be received at designated periods as called by the Board Chair. Public comment on items scheduled for Closed Session will be received before the Board recesses to Closed Session. Except with the consent of the Board, individuals shall be allowed to speak to an item only once. On December 5, 2017, the Board adopted the following protocol relative to public comment periods. The Board adopted minor revisions to the protocol on August 24, 2021, incorporated herein: The Board wants all members of the public to feel welcome to speak, especially regarding controversial items. Time for public input will be provided at every Board of Supervisors meeting. Individuals will have three minutes to address the Board. If the three minutes are exceeded the speaker's microphone will be muted. Applause or other outbursts are not allowed in the Board Chambers. During noticed public hearings only, individuals authorized by organizations to speak to organizational positions may request additional time, up to five minutes. Public comment on certain agenda items designated and approved by the Board may be treated differently within specific time limits per speaker or a limit on the total amount of time designated for public comment. It is the intent of the Board that quasi-judicial matters have additional flexibility depending on the nature of the issue.The Board Chair may limit public comment during Open Forum.
11 Individual Board members may ask clarifying questions but will not engage in substantive dialogue with persons providing input to the Board. If a person providing input to the Board creates a disruption by refusing to follow Board guidelines, the Board Chair may take the following actions: Step 1. Request the person adhere to Board guidelines. If the person refuses, the Board Chair may turn off the speaker’s microphone. Step 2. If the disruption continues, the Board Chair may order a recess of the Board meeting. Step 3. If the disruption continues, the Board Chair may order the removal of the person from the Board meeting.
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13 9:00 A.M. - CALLED TO ORDER
14 INVOCATION AND PLEDGE OF ALLEGIANCE TO THE FLAG
15 ADOPTION OF THE AGENDA AND APPROVAL OF CONSENT CALENDAR Adopt the Agenda and Approve the Consent Calendar Pass
15 ADOPTION OF THE AGENDA AND APPROVAL OF CONSENT CALENDAR Approve the Consent Calendar Pass
16 The Board may make any necessary additions, deletions or corrections to the agenda including moving items to or from the Consent Calendar and adopt the agenda and the Consent Calendar with one single vote. A Board member may request an item be removed from the Consent Calendar for discussion and separate Board action. At the appropriate time as called by the Board Chair, members of the public may make a comment on matters on the Consent Calendar prior to Board action.
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18 CONSENT CALENDAR
1. Clerk of the Board recommending the Board Approve the Minutes from the regular meeting on March 19, 2024. 24-0626 Continued
20 GENERAL GOVERNMENT - CONSENT ITEMS
2. Chief Administrative Office, Emergency Medical Ambulance Billing Division, recommending the Board order the return of an erroneous deposit by Wittman Enterprises, LLC in the amount of $43,419.30; and recommending Auditor-Controller be ordered to issue a check for same. FUNDING: Ambulance Billing. 24-0293 Approved Pass
3. Chief Administrative Office, Office of Wildfire Preparedness and Resilience, recommending the Board approve and authorize the Chair to sign Resolution 047-2024, amending the Authorized Personnel Allocation Resolution 088-2023, adding four (4) full time equivalent (FTE) positions, including 1 FTE Sr. Administrative Analyst, 1 FTE Administrative Analyst I/II, and 2 FTE Defensible Space Inspector I/II. FUNDING: State and Federal Grant Funds (90%), General Fund (10%). 24-0422 Approved Pass
4. Chief Administrative Office, Office of Wildfire Preparedness and Resilience, recommending the Board consider the following: 1) In accordance with Chapter 3.13, Section 3.13.030(B) of County Ordinance Code, Contracting Out, find that the services needed to prepare an update to the existing Western El Dorado Community Wildfire Protection Plan require specialty skills, qualifications, expertise, and technology not available within current County classifications; 2) Award Request for Qualifications 24-918-013 to Jensen Hughes, Inc. for the preparation of an update to the Western El Dorado Community Wildfire Protection Plan; 3) Approve and authorize the Chair to execute Agreement 8527 with Jensen Hughes Inc. to update the Western El Dorado Community Wildfire Protection Plan, in an amount not to exceed $250,000 and a term of two (2) years upon final execution; and 4) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement 8527, excluding term extensions and increases to the compensation, contingent upon approval by County Counsel and Risk Management. FUNDING: General Fund. 24-0437 Approved Pass
5. Chief Administrative Office, Office of Wildfire Preparedness and Resilience, recommending the Board consider the following: 1) Approve and authorize the Chair to sign Agreement 8460 with the El Dorado County Fire Safe Council for the disbursement of $140,141.29 in funds for federal fiscal year 2022 authorized through Title III of the Secure Rural Schools and Community Self Determination Act for the purpose of funding fire prevention and planning projects, with a term of upon execution through August 31, 2026; 2) Authorize the Contract Administrator to issue a letter to the El Dorado County Fire Safe Council for the purpose of determining the funding amounts for federal fiscal years 2023, 2024, and 2025, contingent upon County’s receipt of allocated Title III funds and consistent with the Board’s direction regarding the allocation of Title III funds; and 3) Authorize the Purchasing Agent, or designee, to execute any further documents determined necessary related to Agreement 8460, including amendments which do not increase the not-to-exceed amount or term of the Agreement, contingent upon approval by County Counsel and Risk Management. FUNDING: Title III Secure Rural Schools and Community Self Determination Act funds. 24-0227 Approved Pass
6. Chief Administrative Office, Procurement and Contracts, recommending the Board: 1) Authorize the Purchasing Agent to increase countywide purchase contract 7466, with the lowest qualified bidder, Galls LLC of Lexington, KY, by $95,000 for a total contract amount of $190,000 with the term through January 31, 2025, for the purchase of ballistic vests; and 2) Authorize the Purchasing Agent to increase the purchase contract on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget. FUNDING: General Fund. 24-0462 Approved Pass
7. County Counsel recommending the Board deny unitary property tax refund claims received from Pacific Bell and AT&T Mobility LLC for Tax Years 2017/18, 2019/20, 2020/21, and 2021/22; T-Mobile West LLC for Tax Year 2017/18; and Sprint Telephony PCS, L.P. for Tax Year 2017/18. FUNDING: General Fund. 24-0511 Approved Pass
8. Elections Department recommending the Board consider the following: 1) Authorize the Registrar of Voters to execute Grant Funding Agreement 23G27109 for activities to improve the administration of elections for Federal office; and 2) Approve and authorize a budget amendment to increase revenue and appropriations to the Elections Department for Fiscal Year 2023-24 for $135,000. (4/5 vote required) FUNDING: 100% Federal Funding. 24-0512 Approved Pass
9. Human Resources Department recommending the Board: 1) Make findings in accordance with County Ordinance 3.13.030(B) that specialty skills and qualifications not expressly identified in classifications are involved in the performance of the work; 2) Approve and authorize the Purchasing Agent to execute Agreement 8466 with Clearstar Inc. for pre-employment background checks for a three-year period beginning April 7, 2024, with a not-to-exceed in the amount of $90,000; and 3) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement 8466, excluding term extensions and increases to the not-to-exceed amount, contingent upon approval by County Counsel and Risk Management. FUNDING: General Fund. 24-0418 Approved Pass
10. Human Resources Department recommending the Board approve and adopt the department-specific class specification revisions for the Planning and Building Department’s Building Inspector I/II/III classes. FUNDING: N/A 24-0441 Approved Pass
11. Supervisor Hidahl recommending the Board make the following appointment to the Community and Economic Development Advisory Committee: Appoint Dave Spaur, Member District I, Term Expiration January 6, 2025. FUNDING: N/A 24-0612 Approved Pass
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32 HEALTH AND COMMUNITY - CONSENT ITEMS
12. Health and Human Services Agency (HHSA) recommending the Board approve and authorize the Chair to sign a Budget Transfer Request specific to HHSA, Public Health Division increasing State revenue by $80,000 and increasing appropriations in Fiscal Year 2023-24 for the Tobacco Use Prevention Program. (4/5 vote required) FUNDING: 100% State Proposition 56/99 Tobacco Fund. 24-0332 Approved Pass
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35 LAND USE AND DEVELOPMENT - CONSENT ITEMS
13. El Dorado County Air Quality Management District (AQMD) recommending the Board, acting as the AQMD Board of Directors, approve and authorize the Air Pollution Control Officer to sign Amendment 1 to Agreement 5648 (MOU 2021-00000024-A), with a five-year extension upon execution through June 30, 2029 with the Sacramento Metropolitan Air Quality Management District to support the regional Spare The Air campaign, for a new total not-to-exceed amount of $41,821.92. FUNDING: Motor Vehicle Registration Fees. 24-0277 Approved Pass
14. Director of Transportation, serving as the Road Commissioner, recommending the Board consider the following: 1) Receive and file the update as required under Resolution 041-2024, providing a status update on the Patterson Drive Sinkhole emergency road repair; and 2) Determine an emergency continues to exist on Patterson Drive in Diamond Springs due to a sinkhole resulting from a failed culvert, and that such emergency will not permit a delay resulting from a competitive solicitation, as detailed in Resolution 041-2024. (4/5 vote required) FUNDING: Road Fund. 24-0613 Approved Pass
15. Planning and Building Department, Planning Division, Long Range Planning Unit, recommending the Board direct Long Range Planning to adopt and authorize the Chair to sign Resolution 046-2024 to establish the Affordable Housing Task Force to develop an Affordable Housing Ordinance. FUNDING: Regional Early Action Planning Grant Funding (55%); Discretionary Transient Occupancy Tax (45%). 24-0411 Approved Pass
16. Planning and Building Department, Planning Division, Long Range Planning, Housing Unit, recommending the Board: 1) Adopt and authorize the Chair to sign Resolution 048-2024 for the submittal of a 2024 Home Investment Partnerships Program application to the State of California Department of Housing and Community Development to provide up to $12,150,000 in funding for El Dorado Haven Apartments, an affordable multi-family rental project; and 2) If awarded, authorize the Director of the Planning and Building Department, or designee, contingent upon approval by County Counsel and Risk Management, to execute the grant agreement and subsequent amendments thereto that do not affect the dollar amount or the term and to sign other grant-related documents. FUNDING: Federal Home Investment Partnerships Program Grant Funds. 24-0438 Approved Pass
17. Planning and Building Department, Planning Division, Long Range Planning, Housing Unit, recommending the Board: 1) Authorize the Director of the Planning and Building Department to disencumber $983,000 for the Home Program Award Grant 19-HOME-14977 from State of California Department of Housing and Community Development; 2) Adopt and authorize the Chair to sign Resolution 049-2024 for the submittal of a 2024 HOME Investment Partnerships Program application to the State of California Department of Housing and Community Development to provide up to $1,500,000 as funding for First-Time Homebuyer Program and Owner-Occupied Rehabilitation Program; and 3) If awarded, authorize the Director of the Planning and Building Department, or designee, contingent upon approval by County Counsel and Risk Management, to execute the grant agreement and subsequent amendments thereto that do not affect the dollar amount and to sign other grant-related documents. FUNDING: Federal Home Investment Partnerships Program Grant Funds. 24-0493 Approved Pass
18. Planning and Building Department, Planning Division, Long Range Planning, Housing Unit, in accordance with Board of Supervisors Policy B-14, Traffic Impact Fee (TIF) Offset Program for Developments with Affordable Housing Units, recommending the Board: 1) Find that the Country Club Apartments project provides significant community benefit by providing housing that is affordable to very-low, low- and moderate-income households; 2) Make a conditional award of a Traffic Impact Fee (TIF) Offset totaling approximately $1,226,877.25 (per current TIF Program Fee schedule, but subject to change with each TIF Program Fee schedule update) to offset 100% of 31 units affordable at or below 50% of the area median income and 75% for 43 units affordable at 60% area median income; and 3) Authorize the Planning and Building Department Director to execute all documents associated with the TIF Fee Offset Program. FUNDING: Federal and State Transportation Revenues. Approved Pass
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43 LAW AND JUSTICE - CONSENT ITEMS
19. Probation Department recommending the Board: 1) Make findings in accordance with El Dorado County Ordinance Code, Chapter 3.13.030 (B) that specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work; 2) Make findings in accordance with County Procurement Policy C-17, Section 3.5 Specific Exemptions and Findings of Fact that Agreement 8512 is exempt from competitive bidding; 3) Approve and authorize the Chair to sign Agreement for Services 8512 with Northern California Construction Training to provide a pre-apprenticeship program to increase the skill sets of clients of the El Dorado County Probation Department, for the term of July 1, 2024, through June 30, 2025, and for a not-to-exceed amount of $299,590; and 4) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 8512, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: Public Safety Realignment (AB109). 24-0300 Approved Pass
20. Probation Department recommending the Board: 1) Make findings in accordance with El Dorado County Ordinance Code, Chapter 3.13.030 (B) that specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work; 2) Approve and authorize the Chair to sign retroactive Agreement for Services 8502 with George Mason Research Foundation for the provision of evidence-based practice application training for the term of March 2, 2024, through March 1, 2027, for a not-to-exceed amount of $75,802; and 3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 8502, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: General Fund 100%. 24-0370 Approved Pass
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21. El Dorado County Sheriff's Office of Emergency Services recommending the Board find that a state of emergency continues to exist in El Dorado County as a result of the February and March 2023 Storms. (Cont. 7/15/2025, Item 27) FUNDING: N/A Approved Pass
48 END CONSENT CALENDAR
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50 DEPARTMENT MATTERS (Items in this category may be called at any time)
22. Environmental Management recommending the Board: 1) Find that the Agreement for Services with Waste Connections of California, Inc, dba El Dorado Disposal is exempt from competitive bidding in accordance with Procurement Policy C-17 3.4 (2)(a), (f), and (g); 2) Approve and authorize the Chair to sign Agreement 8174 with Waste Connections of California, Inc for the procurement of compost that will satisfy the SB 1383 procurement targets for El Dorado County, in an amount not to exceed $470,096 and a term beginning upon execution and ending December 31, 2025; and 3) Seek Board direction for the funding source for Fiscal Year 2024-25 and Fiscal Year 2025-26 for this Agreement. FUNDING: Solid Waste County Service Area 10, future years To Be Determined. 24-0492 Approved Pass
23. Chief Administrative Office recommending the Board discuss options to amend agreement 7980 with Mikey's Kilted Kitchen for food truck services at Henningsen Lotus Park and Chili Bar Put-In and provide direction to staff. (Cont. 4/2/2024, Item 23) (Cont. 4/9/2024, Item 31) FUNDING: N/A - Revenue generating contract. 24-0601 Continued Pass
24. Planning and Building Department, Planning Division, Current Planning Unit, recommending the Board receive and file the demonstration of the Engagement HQ map-based program, which will provide the public with current project information in an easy to understand and accessible format. FUNDING: N/A 24-0611 Received and Filed
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55 11:00 A.M. - TIME ALLOCATION (Items will not be heard prior to the time stated)
25. Department of Transportation recommending the Board receive and approve the El Dorado Countywide Housing and Employment Projections, 2023 to 2045 Memorandum pertaining to the Major Update of the Traffic Impact Fee (TIF) Program and the Capital Improvement Program (CIP). FUNDING: TIF Program. 24-0548 Approved Pass
57 1:00 P.M. - TIME ALLOCATION (Items will not be heard prior to the time stated)
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58 OPEN FORUM
59 Open Forum is an opportunity for members of the public to address the Board of Supervisors on subject matter that is not on their meeting agenda and within their jurisdiction. Public comments during Open Forum are limited to three minutes per person. The Board Chair may limit public comment during Open Forum.
60 1:15 P.M. - TIME ALLOCATION (Items will not be heard prior to the time stated)
60 OPEN FORUM (See Attachment) 24-0685
26. Planning and Building Department, Planning Division, Long Range Planning Unit, and Department of Transportation recommending the Board: 1) Receive and file the General Plan 2016-2020 Five-Year Review; 2) Find that the basic General Plan assumptions and findings are still valid, or have not changed so drastically that the County would need to consider amending them at this time; 3) Direct Long Range Planning Unit to return to the Board in 2026 with the 2021-2025 Five-Year Review; and 4) Direct Department of Transportation to prepare an environmental document, and return to the Board for certification of the environmental document and adoption of the Active Transportation Plan. FUNDING: General Fund. 24-0222 Approved Pass
62 BOARD MEMBER UPDATES: This is an opportunity for Board Members to provide short informational updates on matters of countywide concern and brief reports on meetings attended at the expense of the County, in accordance with Government Code § 53232.3. No action will be taken. (May be called at any time during the meeting)
63 CAO UPDATE (May be called at any time during the meeting)
64 ADJOURNED AT 5:50 P.M. in honor of Retired Fire Captain Randy Gross
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66 CLOSED SESSION
27. Pursuant to Government Code Section 54957- Public Employee Performance Evaluation. Title: Director of Transportation. (Cont. 3/12/2024, Item 21) 24-0190 No Action Reported.
28. Pursuant to Government Code Section 54957- Public Employee Performance Evaluation. Title: Agricultural Commissioner and Sealer of Weights and Measures. (Cont. 3/12/2024, Item 20) 24-0459 Action Reported
29. Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code section 54956.9(d)(2). Title: Bucks Bar Bridge Replacement Project CEQA Challenge Number of potential cases: (1). 24-0597 No Action Reported.
30. Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: California Department of Public Health, Plaintiff and Petitioner v. El Dorado County Board of Supervisors; El Dorado County; City of Placerville; City Council of The City of Placerville; and Does I through 10, Defendants and Respondents. El Dorado County Superior Court Case 24CV0463. Number of potential cases: (1). 24-0617 Action Reported
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72 ADDENDUM
73 GENERAL GOVERNMENT - CONSENT ITEMS
31. Supervisor Turnboo recommending the Board make the following appointment to the El Dorado County Planning Commission: Appoint George Robert (Bob) Williams, Member - District 2, Term Expiration 01/06/2025. FUNDING: N/A 24-0652 Approved Pass