Board of Supervisors
https://edcgov-us.zoom.us/j/89353657128
Agenda — 63 items
- 1 Although the County strives to offer remote participation, be advised that remote Zoom participation is provided for convenience only. In the event of a technological malfunction, the only assurance of live comments being received by the Board is to attend in person. Except for a noticed teleconference meeting, the Board reserves the right to conduct the meeting without remote access if there is a malfunction. PUBLIC PARTICIPATION INSTRUCTIONS: The Board of Supervisors meeting room will be open to the public. The meeting will continue to be live-streamed via Zoom and YouTube. Members of the public may address the Board in-person or via Zoom to make a public comment. The public should call into 530-621-7603 or 530-621-7610. The Meeting ID is 893 5365 7128. Please note you will be able to join the live-stream 15 minutes prior to the posted meeting start time. To observe the live stream of the Board of Supervisors meeting go to https://us06web.zoom.us/j/89353657128. To observe the Board of Supervisors meetings via YouTube, click https://www.youtube.com/channel/UCUMjDk3NUltZJrpw2CL7Zkg. If you are joining the meeting via zoom and wish to make a comment on an item, press the "raise a hand" button. If you are joining the meeting by phone, press *9 to indicate a desire to make a comment. Speakers will be limited to 3 minutes.By participating in this meeting, you acknowledge that you are being recorded. If you choose not to observe the Board of Supervisors meeting but wish to make a comment on a specific agenda item, please submit your comment in writing. You are encouraged to submit your comment in writing by 4:00 PM on the Monday before the meeting to ensure the Board of Supervisors has adequate time to review. Please submit your comment to the Clerk of the Board at edc.cob@edcgov.us. Your comment will be placed into the record and forwarded to the Board of Supervisors.
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- 3 Vision Statement Safe, healthy and vibrant communities, respecting our natural resources and historical heritage This institution is an equal opportunity provider and employer.
- 4 Live Web Streaming and archiving of most Board of Supervisors meeting videos, all meeting agendas, supplemental materials and meeting minutes are available on the internet at: http://eldorado.legistar.com/Calendar.aspx The County of El Dorado is committed to ensuring that persons with disabilities are provided the resources to participate in its public meetings. Please contact the office of the Clerk of the Board if you require accommodation at 530-621-5390 or via email, edc.cob@edcgov.us, preferably no less than 24 hours in advance of the meeting. The Board of Supervisors is concerned that written information submitted to the Board the day of the Board meeting may not receive the attention it deserves. The Board Clerk cannot guarantee that any FAX, email, or mail received the day of the meeting will be delivered to the Board prior to action on the subject matter.
- 5 The Board meets simultaneously as the Board of Supervisors and the Board of Directors of the Air Quality Management District, In-Home Supportive Services, Public Housing Authority, Redevelopment Agency and other Special Districts. For Purposes of the Brown Act § 54954.2 (a), the numbered items on this Agenda give a brief description of each item of business to be transacted or discussed. Recommendations of the staff, as shown, do not prevent the Board from taking other action. Materials related to an item on this Agenda submitted to the Board of Supervisors after distribution of the agenda packet are available for inspection during normal business hours in the public viewing packet located in Building A, 330 Fair Lane, Placerville or in the Board Clerk's Office located at the same address. Such documents are also available on the Board of Supervisors' Meeting Agenda webpage subject to staff's ability to post the documents before the meeting.
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- 7 PROTOCOLS FOR PUBLIC COMMENT
- 8 Public comment will be received at designated periods as called by the Board Chair. Public comment on items scheduled for Closed Session will be received before the Board recesses to Closed Session. Except with the consent of the Board, individuals shall be allowed to speak to an item only once. On December 5, 2017, the Board adopted the following protocol relative to public comment periods. The Board adopted minor revisions to the protocol on August 24, 2021, incorporated herein: The Board wants all members of the public to feel welcome to speak, especially regarding controversial items. Time for public input will be provided at every Board of Supervisors meeting. Individuals will have three minutes to address the Board. If the three minutes are exceeded the speaker's microphone will be muted. Applause or other outbursts are not allowed in the Board Chambers. During noticed public hearings only, individuals authorized by organizations to speak to organizational positions may request additional time, up to five minutes. Public comment on certain agenda items designated and approved by the Board may be treated differently within specific time limits per speaker or a limit on the total amount of time designated for public comment. It is the intent of the Board that quasi-judicial matters have additional flexibility depending on the nature of the issue.The Board Chair may limit public comment during Open Forum.
- 9 Individual Board members may ask clarifying questions but will not engage in substantive dialogue with persons providing input to the Board. If a person providing input to the Board creates a disruption by refusing to follow Board guidelines, the Board Chair may take the following actions: Step 1. Request the person adhere to Board guidelines. If the person refuses, the Board Chair may turn off the speaker’s microphone. Step 2. If the disruption continues, the Board Chair may order a recess of the Board meeting. Step 3. If the disruption continues, the Board Chair may order the removal of the person from the Board meeting.
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- 11 9:00 A.M. - CALLED TO ORDER
- 12 INVOCATION AND PLEDGE OF ALLEGIANCE TO THE FLAG
- 13 ADOPTION OF THE AGENDA AND APPROVAL OF CONSENT CALENDAR
- 13 ADOPTION OF THE AGENDA AND APPROVAL OF CONSENT CALENDAR
- 14 The Board may make any necessary additions, deletions or corrections to the agenda including moving items to or from the Consent Calendar and adopt the agenda and the Consent Calendar with one single vote. A Board member may request an item be removed from the Consent Calendar for discussion and separate Board action. At the appropriate time as called by the Board Chair, members of the public may make a comment on matters on the Consent Calendar prior to Board action.
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- 16 CONSENT CALENDAR
- 1. Clerk of the Board recommending the Board Approve the Minutes from the regular meeting on April 9, 2024 and the Special Budget meeting on April 10, 2024.
- 18 GENERAL GOVERNMENT - CONSENT ITEMS
- 2. Chief Administrative Office recommending the Board: 1) Approve and authorize the Deputy Chief Administrative Officer to sign Memorandum of Understanding 8221 between County of El Dorado and El Dorado County Water Agency in the amount of $125,000 effective upon execution through December 30, 2025; and 2) Delegate authority to the Deputy Chief Administrative Officer to approve and execute any amendments, excluding term extensions and increases to the amount, contingent on approval from County Counsel. FUNDING: County Drought Resilience Planning Assistance Program grant funds.
- 3. Chief Administrative Office, Emergency Medical Services and Emergency Preparedness and Response Division, recommending the Board: 1) Approve and authorize the Purchasing Agent to sign perpetual Agreement 8178 with Stuart Tunick to provide storage unit rentals for the EMS Agency to store Emergency Preparedness and Response program supplies that are used primarily for training and exercises on a month-to-month basis, retroactive to April 1, 2023, for unit 131 and July 1, 2023, for units C114 and C153, with an annual cost estimated at $6,192 for all three units, contingent upon Risk Management approval; and 2) Delegate authority to the Purchasing Agent to increase the agreement amount by an estimated $6,192 annually for the recurring unit rental cost. FUNDING: General Fund.
- 4. Chief Administrative Office, Parks Division, recommending the Board: 1) Approve and authorize the Chair to sign a letter of support to the Placer County Board of Supervisors for efforts to consolidate maintenance work on the Rubicon Trail; and 2) Direct staff to coordinate with Placer County in pursuit of an agreement between Placer County and El Dorado County. FUNDING: N/A
- 5. Clerk of the Board recommending the Board consider the following invitation received from the El Dorado County Fair Board of Directors inviting the Board of Supervisors to an informal luncheon and presentation on Tuesday, April 30, 2024, at 11:30 A.M. at the El Dorado County Fairgrounds (Marshall Building), 100 Placerville Drive, Placerville, CA. FUNDING: N/A
- 6. Human Resources Department (HR) and the Assessor’s Office recommending the Board: 1) Approve and adopt the new department-specific classification of Assessment Manager; and 2) Adopt and authorize the Chair to sign Resolution 065-2024 to: a) Approve the Job Class Number, bargaining unit, and salary range for the new Assessor’s Office department-specific classification of Assessment Manager; b) Add 2.0 Full-Time Equivalent (FTE) Assessment Manager allocations in the Assessor’s Office; c) Delete 1.0 FTE Deputy Assessor - Systems and Support allocation in the Assessor’s Office; and d) Abolish the Deputy Assessor - Systems and Support classification. FUNDING: General Fund.
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- 25 HEALTH AND COMMUNITY - CONSENT ITEMS
- 7. Health and Human Services Agency (HHSA) recommending the Board adopt and authorize the Chair to sign Resolution 066-2024, authorizing the following allocation changes in HHSA, to support HHSA Behavioral Health and Public Health Divisions: 1) Deletion of 1.0 Full Time Equivalent (FTE) Limited Term Administrative Analyst I/II allocation; 2) Addition of 5.0 FTE Administrative Analyst I/II allocations; 3) Addition of 1.0 FTE Fiscal Technician allocation; 4) Addition of 5.0 FTE Mental Health Worker I/II allocations; 5) Addition of 3.0 FTE Mental Health Clinician IA/IB/II allocations; 6) Addition of 1.0 FTE Sr. Administrative Analyst allocation; and 7) Addition of 0.5 FTE Office Assistant I/II allocation. FUNDING: State, Federal, and Realignment Funding, see the Financial Impact section for further detail.
- 8. Health and Human Services Agency (HHSA) recommending the Board: 1) Make findings that the provision of Behavioral Health Workforce Program services provided by California Mental Health Services Authority (CalMHSA) are in the public's best interest and that the work is with or among any other governmental entities or agencies in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B); 2) Make findings in accordance with Procurement Policy C-17 Section 3.4 (3) exempting the competitive bidding process, with Purchasing Agent concurrence, because “competitive bidding would produce no economic benefit to the county”; 3) Approve and authorize the Chair to sign Participation Agreement 8245 with CalMHSA, to participate in the Behavioral Health Workforce Program, in the amount of $305,000, effective upon execution through December 31, 2027; 4) Authorize the Purchasing Agent to execute amendments relating to Agreement 8245, contingent upon approval by County Counsel and Risk Management, which do not increase the maximum dollar amount or term of the Agreement; and 5) Authorize the HHSA Director, Chief Assistant Director, or Director of Behavioral Health, to execute programmatic, administrative, and fiscal documents relating to Agreement 8245. FUNDING: 100% State Mental Health Services Act (MHSA).
- 9. Health and Human Services Agency (HHSA) recommending the Board adopt and authorize the Chair to sign Resolution 064-2024, authorizing the addition of a 1.0 Full Time Equivalent (FTE) Deputy Director, 1.0 FTE Limited Term (LT) Social Worker I/II, and 1.0 FTE Office Assistant I/II allocation in HHSA, to serve the Housing and Homeless Prevention programs. FUNDING: 100% State and Federal Funding.
- 10. Health and Human Services Agency (HHSA) recommending the Board: 1) Receive and review the County of El Dorado’s Children’s Medical Services Program Projected Budget specific to the Child Health and Disability Prevention Program (CHDP) in the amount of $242,190, California Children’s Services (CCS) in the amount of $528,229, and Health Care Program for Children in Foster Care (HCPCFC) in the amount of $79,115 for Fiscal Year 2023-24; 2) Authorize the Chair to sign the CHDP, CCS, and HCPCFC Certification Statements; and 3) Delegate authority to the HHSA Director, or Chief Assistant Director, to execute any further documents or reports. FUNDING: Federal, State and County General Fund: CHDP: 35% Federal Children’s Medical Services Allocation, 37% State Children’s Medical Services Allocations, and 28% Public Health Realignment Fund Match; CCS: 59% Federal, 34% State, 7% County Match; HCPCFC: 69% Federal, 31% State.
- 11. Health and Human Services Agency (HHSA) recommending the Board adopt and authorize the Chair to sign Resolution 060-2024, authorizing the addition of a 1.0 Full-Time Equivalent Senior Information Technology Department Coordinator Personnel Allocation in HHSA, Child Welfare Services. FUNDING: 100% State General Fund expected to continue through new software system implementation level; after implementation is complete, funding is allocated to children's programs funded with State General Fund, Federal Title IV-E, Title XIX, 2011 Realignment and 1991 Realignment.
- 12. Health and Human Services Agency (HHSA) recommending the Board: 1) Make findings that the provision of restorative dental equipment in exchange for licensed dentist services provided by El Dorado County Community Health Center (EDCHC/Grantee), are in the public's best interest and that due to the limited timeframes, temporary or occasional nature, or schedule for the project or scope of work, the ongoing aggregate of work to be performed is not sufficient to warrant the addition of permanent staff in accordance with El Dorado County Ordinance Code, Chapter 3.13.030; 2) Approve and authorize the Chair to sign Funding Out Agreement 8484 with EDCHC, in the amount of $40,000 and for a term effective upon execution through June 30, 2025; 3) Authorize the Purchasing Agent to execute amendments relating to Agreement 8484, contingent upon approval by County Counsel and Risk Management, which do not increase the maximum dollar amount or term of the Agreement; and 4) Authorize the HHSA Director, or the Director of Public Health, to execute programmatic, administrative, and fiscal documents relating to Agreement 8484. FUNDING: 100% American Rescue Plan Act.
- 13. Health and Human Services Agency (HHSA) and the Chief Administrative Office (CAO) recommending the Board: 1) Approve and authorize the transfer of existing Emergency Preparedness and Response program functions related to Public Health Emergency Preparedness (PHEP), which includes the Cities Readiness Initiative (CRI) as a component of the PHEP Program, and Pandemic Influenza Planning (Pan Flu) grants from the CAO to HHSA Public Health Division (PHD), effective July 1, 2024; 2) Adopt and authorize the Chair to sign Resolution 061-2024, amending Resolution 042-2023, related to the delegation of authority to administer grant funds for the PHEP and Pan Flu programs pursuant to the grant agreement; and administer and execute future amendments, if any, and execute required fiscal and programmatic reports related to the PHEP and Pan Flu grant awards, effective July 1, 2024; and 3) Adopt and authorize the Chair to sign Personnel Allocation Resolution 062-2024, authorizing the additions of the following allocations in HHSA: a) One (1.0) Full Time Equivalent (FTE) Supervising Health Education Coordinator allocation; b) One (1.0) FTE Health Educator allocation; c) One (1.0) FTE Fiscal Technician allocation; and d) One (1.0) FTE Accountant I/II allocation; 4) Approve and adopt the department-specific classification of Emergency Medical Services Manager; and 5) Adopt and authorize the Chair to sign Personnel Allocation Resolution 063-2024, authorizing a change in classifications in the CAO as a result of the transfer of the Emergency Preparedness and Response programs: a) Approve the Job Class Number, bargaining unit, and salary range for the new Emergency Medical Services Manager classification; b) Add 1.0 FTE Emergency Medical Services Manager allocation to the CAO and delete a vacant 1.0 FTE Manager of Emergency Medical Services and Preparedness and Response Programs allocation; and c) Abolish the Manager of Emergency Medical Services and Preparedness and Response Programs classification. FUNDING: State of California Department of Public Health Grants: PHEP, CRI, and Pan Flu.
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- 34 LAND USE AND DEVELOPMENT - CONSENT ITEMS
- 14. El Dorado County Air Quality Management District recommending the Board, acting as the Board of Directors for the Air Quality Management District: 1) Authorize the Air Pollution Control Officer to execute Agreement 8534 with NBS Government Finance Group to prepare a study of the fee structure for a total compensation amount of $24,380 for a term effective upon execution through April 30, 2025; and 2) Authorize Air Pollution Control Officer to execute any necessary amendments relating to Agreement 8534, excluding term extension and increases to the compensation, contingent upon approval by County Counsel and Risk Management. FUNDING: Subvention / DMV surcharge operational funding.
- 15. Department of Transportation recommending the Board approve and authorize the Chair to sign Utility Agreement 2934.1L with Pacific Gas and Electric Company in the amount of $582,363.41 as part of the Diamond Springs Parkway - Phase 1B Project, Capital Improvement Program number 72334/36105011. FUNDING: Master Circulation and Funding Plan (MC&FP) (52%), Traffic Impact Fees (27%), State Local Partnership Program (14%), Regional Surface Transportation Program (4%), State Highway Operation and Protection Program (3%), and Road Fund (<1%). (Local and State Funds)
- 16. Department of Transportation recommending the Board approve and authorize the Chair to sign Road Improvement Agreement 24-55069 for the Onsite and Offsite Road Improvements for Valley View Parkway, TM-14-1521, between the County and the Developer, Valley View Improvement Company, LLC in the amount of $25,686,247 and a term of two years effective upon final execution. (Supervisorial District 2) FUNDING: Developer Funded.
- 17. Director of Transportation, serving as the Road Commissioner, recommending the Board consider the following: 1) Receive and file the update as required under Resolution 041-2024, providing a status update on the Patterson Drive Sinkhole emergency road repair; and 2) Determine an emergency continues to exist on Patterson Drive in Diamond Springs due to a sinkhole resulting from a failed culvert, and that such emergency will not permit a delay resulting from a competitive solicitation, as detailed in Resolution 041-2024. (Supervisorial District 3) (4/5 vote required) FUNDING: Road Fund.
- 18. Planning and Building Department, Planning Division, Current Planning Unit, recommending the Board: 1) Pursuant to Section 3.13.030 (C) of the El Dorado County Ordinance Chapter 13, Contracting Out, find that due to the limited timeframes and temporary nature of the work involved in as-needed planning and environmental consulting services, the ongoing aggregate of work to be performed is not sufficient to warrant addition of permanent staff; 2) Approve and authorize the Chair to sign Amendment III to Agreement 3802 with Dudek, extending the term of this contract by two (2) years with a revised expiration of June 24, 2027, and increasing the compensation amount by $500,000 for a total not-to-exceed amount of $1,300,000 with no changes to the scope of the Agreement; and 3) Authorize the Purchasing Agent, or designee, to execute any further documents determined necessary related to Agreement 3802, including amendments which do not increase not-to-exceed amount or term of the Agreement, contingent upon approval by County Counsel and Risk Management. FUNDING: Various, including Applicant, Discretionary Transient Occupancy Tax and Grant Funding.
- 19. Planning and Building Department, Planning Division, Long Range Planning Unit, recommending the Board approve and authorize the Chair to sign a budget transfer establishing a budget for a new special revenue fund and increasing operating transfers to the Long Range Planning unit for work on the Texas Hill Reservoir Takeline Parcel Rezone and General Plan Amendment Project. (4/5 vote required) FUNDING: General Fund (50%) and El Dorado Irrigation District (50%).
- 41 END CONSENT CALENDAR
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- 43 DEPARTMENT MATTERS (Items in this category may be called at any time)
- 20. Chief Administrative Office (CAO) recommending the Board consider the Draft Board of Supervisors Responses to the 2023-24 Grand Jury Final Reports for Cases 24-01 Georgetown Airport and 24-04 Transient Occupancy Tax and take one of the following actions: 1) Direct staff to make changes and return to the Board with a final report by May 7, 2024; or 2) Approve the report as the Final Report and authorize the CAO to submit it to the Presiding Judge. FUNDING: N/A
- 21. Health and Human Services Agency (HHSA) recommending the Board: 1) Receive a presentation on El Dorado County’s Mental Health Services Act (MHSA) Fiscal Year (FY) 2024-25 Annual Update; and 2) Discuss the draft MHSA Annual Update FY 2024-25 and provide direction, if needed, in advance of a future Board request to adopt a finalized MHSA FY 2024-25 Annual Update. FUNDING: 72% MHSA funds, 21% Federal Medi-Cal, 2% Federal Block Grants, 1% Realignment/State General Fund, and 4% Miscellaneous/Fee-for-Service.
- 22. Chief Administrative Office, Parks Division, recommending the Board: 1) Approve the Final Passage (Second Reading) of Ordinance 5200 amending the El Dorado County Ordinance Code, Title 9, Public Peace, Morals and Welfare, adding Chapter 9.49, Dog Parks, establishing rules and regulations for dog parks; and 2) Approve and authorize the Chair to sign Resolution 072-2024 078-2024 establishing rules and regulations for dog parks.(Cont. 4/30/2024, Item 31) FUNDING: N/A
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- 48 9:00 A.M. - TIME ALLOCATION (Items will not be heard prior to the time stated)
- 23. Board of Supervisors’ Ad Hoc on Housing and Homelessness Programs in concert with the Chief Administrative Office, Health and Human Services Agency, and Sheriff’s Office recommending the Board: 1) Direct staff to develop a permanent navigation center with stand-alone transitional housing units, at 300 Forni Road, an approximately one-acre site adjacent to the Placerville Jail, and abandon plans to develop a permanent navigation center at 300 Fair Lane; 2) Direct staff to develop a temporary family site with the option to include transitional housing, if feasible, at 300 Fair Lane to serve the community while developing the permanent navigation center site; 3) Approve the use of the design-build construction project delivery method for the navigation center project at 300 Forni Road; and 4) Find that the proposed navigation center project is statutorily exempt from CEQA review pursuant to Government Code section 65660(b). FUNDING: Permanent Local Housing Assistance, Homeless Housing Assistance and Prevention and, American Rescue Plan Act.
- 50 1:00 P.M. - TIME ALLOCATION (Items will not be heard prior to the time stated)
- 51 OPEN FORUM
- 52 Open Forum is an opportunity for members of the public to address the Board of Supervisors on subject matter that is not on their meeting agenda and within their jurisdiction. Public comments during Open Forum are limited to three minutes per person. The Board Chair may limit public comment during Open Forum.
- 52 OPEN FORUM (See Attachment)
- 24. Planning and Building Department, Planning Division, forwarding a request from Epidauros Management Company (AKT), for an Initiation Hearing (Conceptual Review) of the Community for Health and Independence project which includes a proposed General Plan Amendment to apply the Community Region designation to a the project site that is currently in a Rural Region, change the land use designation of multiple parcels from Agricultural Lands (AL) and Rural Residential (RR) to Adopted Plan (AP) through Specific Plan adoption to include residential, age-targeted residential, mixed-use, commercial, industrial/office park, and open space. Guided by UC Davis research, the project is designed to promote healthy living through project design and includes a 200-acre research complex. The project site, identified by Assessor’s Parcel Numbers (APNs) 117-020-005, 087-010-018, 117-020-012, 117-020-017, 117-020-010, 087-070-007, 117-020-018, and 087-010-021, consisting of approximately 1,460 acres, is located approximately 3 miles south of State Highway 50, along the western County border with Sacramento County. Staff recommends that the Board take the following actions: 1) Evaluate the submitted Conceptual Review under Pre-Application PA23-0015, for the Community Health and Independence Project, as to whether the proposed General Plan Amendment would further the overall goals and objectives of the Board of Supervisors as specified within Section III of Board of Supervisors Policy J-6 (evaluation criteria for potential General Plan amendments); and 2) Provide the Applicant with initial feedback on the proposed project. Guidance given may initiate further vetting, analysis, and/or enhancements for aspects of this conceptual proposal through production of a complete application. FUNDING: Applicant-Funded.
- 54 BOARD MEMBER UPDATES: This is an opportunity for Board Members to provide short informational updates on matters of countywide concern and brief reports on meetings attended at the expense of the County, in accordance with Government Code § 53232.3. No action will be taken. (May be called at any time during the meeting)
- 55 CAO UPDATE (May be called at any time during the meeting)
- 56 ADJOURNED AT 5:09 P.M.
- 57 PAGE BREAK
- 57 Recessed to Closed Session at 4:26 P.M.
- 58 CLOSED SESSION
- 25. Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: Haxton v. El Dorado County Number of potential cases: (1).
- 26. Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: Thomas Austin and Helen Austin v. County of El Dorado, Case No. PC20150633, Number of potential cases: (1).