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Board of Supervisors

May 21, 2024 ·8:00 AM Final ·330 Fair Lane, Building A Placerville, CA OR Live Streamed - Click here to view

https://us06web.zoom.us/j/86822151820

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 108 items

  1. 1 ADDENDUM
  2. 2 There has been a change to the title in item 36.
  3. 3 PAGE BREAK
  4. 4 Although the County strives to offer remote participation, be advised that remote Zoom participation is provided for convenience only. In the event of a technological malfunction, the only assurance of live comments being received by the Board is to attend in person. Except for a noticed teleconference meeting, the Board reserves the right to conduct the meeting without remote access if there is a malfunction. PUBLIC PARTICIPATION INSTRUCTIONS: The Board of Supervisors meeting room will be open to the public. The meeting will continue to be live-streamed via Zoom and YouTube. Members of the public may address the Board in-person or via Zoom to make a public comment. The public should call into 530-621-7603 or 530-621-7610. The Meeting ID is 868 2215 1820. Please note you will be able to join the live-stream 15 minutes prior to the posted meeting start time. To observe the live stream of the Board of Supervisors meeting go to https://us06web.zoom.us/j/86822151820. To observe the Board of Supervisors meetings via YouTube, click https://www.youtube.com/channel/UCUMjDk3NUltZJrpw2CL7Zkg. If you are joining the meeting via zoom and wish to make a comment on an item, press the "raise a hand" button. If you are joining the meeting by phone, press *9 to indicate a desire to make a comment. Speakers will be limited to 3 minutes.By participating in this meeting, you acknowledge that you are being recorded. If you choose not to observe the Board of Supervisors meeting but wish to make a comment on a specific agenda item, please submit your comment in writing. You are encouraged to submit your comment in writing by 4:00 PM on the Monday before the meeting to ensure the Board of Supervisors has adequate time to review. Please submit your comment to the Clerk of the Board at edc.cob@edcgov.us. Your comment will be placed into the record and forwarded to the Board of Supervisors.
  5. 5 Page Break
  6. 6 Vision Statement Exceptional quality of life with a strong sense of community, rural character, managed growth, and opportunity for all. This institution is an equal opportunity provider and employer.
  7. 7 Live Web Streaming and archiving of most Board of Supervisors meeting videos, all meeting agendas, supplemental materials and meeting minutes are available on the internet at: http://eldorado.legistar.com/Calendar.aspx The County of El Dorado is committed to ensuring that persons with disabilities are provided the resources to participate in its public meetings. Please contact the office of the Clerk of the Board if you require accommodation at 530-621-5390 or via email, edc.cob@edcgov.us, preferably no less than 24 hours in advance of the meeting. The Board of Supervisors is concerned that written information submitted to the Board the day of the Board meeting may not receive the attention it deserves. The Board Clerk cannot guarantee that any FAX, email, or mail received the day of the meeting will be delivered to the Board prior to action on the subject matter.
  8. 8 The Board meets simultaneously as the Board of Supervisors and the Board of Directors of the Air Quality Management District, In-Home Supportive Services, Public Housing Authority, Redevelopment Agency and other Special Districts. For Purposes of the Brown Act § 54954.2 (a), the numbered items on this Agenda give a brief description of each item of business to be transacted or discussed. Recommendations of the staff, as shown, do not prevent the Board from taking other action. Materials related to an item on this Agenda submitted to the Board of Supervisors after distribution of the agenda packet are available for inspection during normal business hours in the public viewing packet located in Building A, 330 Fair Lane, Placerville or in the Board Clerk's Office located at the same address. Such documents are also available on the Board of Supervisors' Meeting Agenda webpage subject to staff's ability to post the documents before the meeting.
  9. 9 PAGE BREAK
  10. 10 PROTOCOLS FOR PUBLIC COMMENT
  11. 11 Public comment will be received at designated periods as called by the Board Chair. Public comment on items scheduled for Closed Session will be received before the Board recesses to Closed Session. Except with the consent of the Board, individuals shall be allowed to speak to an item only once. On December 5, 2017, the Board adopted the following protocol relative to public comment periods. The Board adopted minor revisions to the protocol on August 24, 2021, incorporated herein: The Board wants all members of the public to feel welcome to speak, especially regarding controversial items. Time for public input will be provided at every Board of Supervisors meeting. Individuals will have three minutes to address the Board. If the three minutes are exceeded the speaker's microphone will be muted. Applause or other outbursts are not allowed in the Board Chambers. During noticed public hearings only, individuals authorized by organizations to speak to organizational positions may request additional time, up to five minutes. Public comment on certain agenda items designated and approved by the Board may be treated differently within specific time limits per speaker or a limit on the total amount of time designated for public comment. It is the intent of the Board that quasi-judicial matters have additional flexibility depending on the nature of the issue.The Board Chair may limit public comment during Open Forum.
  12. 12 Individual Board members may ask clarifying questions but will not engage in substantive dialogue with persons providing input to the Board. If a person providing input to the Board creates a disruption by refusing to follow Board guidelines, the Board Chair may take the following actions: Step 1. Request the person adhere to Board guidelines. If the person refuses, the Board Chair may turn off the speaker’s microphone. Step 2. If the disruption continues, the Board Chair may order a recess of the Board meeting. Step 3. If the disruption continues, the Board Chair may order the removal of the person from the Board meeting.
  13. 13 PAGE BREAK
  14. 14 8:00 A.M. - CALLED TO ORDER AND RECESSED TO CLOSED SESSION
  15. 15 9:10 A.M. - RECONVENED TO OPEN SESSION AND CLOSED SESSION REPORTS
  16. 16 INVOCATION AND PLEDGE OF ALLEGIANCE TO THE FLAG
  17. 17 ADOPTION OF THE AGENDA AND APPROVAL OF CONSENT CALENDAR Adopt the Agenda and Approve the Consent Calendar Pass
  18. 17 ADOPTION OF THE AGENDA AND APPROVAL OF CONSENT CALENDAR Approve the Consent Calendar Pass
  19. 18 The Board may make any necessary additions, deletions or corrections to the agenda including moving items to or from the Consent Calendar and adopt the agenda and the Consent Calendar with one single vote. A Board member may request an item be removed from the Consent Calendar for discussion and separate Board action. At the appropriate time as called by the Board Chair, members of the public may make a comment on matters on the Consent Calendar prior to Board action.
  20. 19 PAGE BREAK
  21. 20 CONSENT CALENDAR
  22. 1. Clerk of the Board recommending the Board Approve the Minutes from the regular meeting on May 14, 2024. 24-0943 Approved Pass
  23. 21 CONSENT CALENDAR (See Attachment) 24-1006
  24. 22 GENERAL GOVERNMENT - CONSENT ITEMS
  25. 2. Auditor-Controller recommending the Board approve the Final Passage (Second Reading) of Ordinance 5204 Levying Special Taxes for CFD 2024-2 (Heritage at Carson Creek Village 11). (Cont. 7/16/2024, Item 50) FUNDING: N/A 24-0813 Approved Pass
  26. 3. Chief Administrative Office recommending the Board: 1) Make findings in accordance with Procurement Policy C-17, Section 3.4 (5) that the attached Amendment II to Agreement 7814, with Citiguard Inc. for security services is exempt from competitive bidding, as the contract amendment is necessary in order to avoid the interruption of County business; and 2) Authorize the purchasing agent to sign Amendment II to Agreement 7814 with Citiguard Inc, increasing the contract value by $20,000 for a new not to exceed amount of $161,635. There are no changes to the term or rates of the contract. The contract expires on June 25, 2024. FUNDING: General Fund. 24-0880 Approved Pass
  27. 4. Chief Administrative Office recommending the Board review and revise Board of Supervisors Policy A-11 - Responding to Grand Jury Reports to change the review date to May 16, 2028. FUNDING: N/A 24-0820 Approved Pass
  28. 5. Chief Administrative Office recommending the Board update the review date for Policy B-17 - Debt Management Policy to May 21, 2024 with the next review scheduled for May 21, 2028. The Department is not recommending any changes to the policy. FUNDING: N/A 24-0882 Approved Pass
  29. 6. Chief Administrative Office, Facilities Division, recommending the Board consider the following: 1) Make findings pursuant to Section 3.13.030 (B) of the El Dorado County Ordinance Chapter 3.13, Contracting Out, that specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work; 2) Authorize the Purchasing Agent to sign Agreement for Services 8590 with Capital Engineering Consultants, Inc., a firm that was identified through a County request for qualifications process, for a not-to-exceed amount of $140,162 and a two-year term effective upon full execution to provide Mechanical and Electrical Engineering Services for the Senate Bill 844 Adult Local Criminal Justice Facility Financing, Placerville Jail Expansion Project; and 3) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement for Services 8590, excluding term extensions and increases to the not-to-exceed amount, contingent upon approval by County Counsel and Risk Management. FUNDING: General Fund - Capital Designation. 24-0471 Approved Pass
  30. 7. Chief Administrative Office, Facilities and Parks Divisions, recommending the Board adopt and authorize the Chair to sign Resolution 081-2024 authorizing the County to declare that the Diamond Springs Park property, identified by Assessor’s Parcel Number 331-400-002, located at 3447 Clemenger Drive, Diamond Springs, is exempt surplus land per Government Code Sections 54220-54234. FUNDING: N/A 24-0738 Approved Pass
  31. 8. Chief Administrative Office, Office of Wildfire Preparedness and Resilience, recommending the Board approve the Final Passage (Second Reading) of Ordinance 5201 to amend Chapter 8.08 of the El Dorado County Code of Ordinances entitled Fire Prevention to adopt the 2023 Fire Hazard Severity Zone map developed by the California Department of Forestry and Fire Protection, as required by California Government Code section 51179. (Cont. 4/30/2024, Item 27) FUNDING: General Fund. 24-0664 Approved Pass
  32. 9. Chief Administrative Office, Office of Wildfire Preparedness and Resilience, recommending the Board consider the following: 1) Accept a grant award under the California Fire Safe Council’s County Coordinator Grant Program to fund the El Dorado County Fire Safe Coordinator Project, in the amount of $114,781.51 and with a term of April 15, 2024 to December 31, 2024; and 2) Authorize the Chief Administrative Officer, or designee, to execute any grant-related documents including, but not limited to, the grant agreement, amendments for term extensions and increases to grant funding, requests for payments, reports, and all other associated documents necessary to secure the grant funds and implement the approved project. FUNDING: California Climate Investment Program funds through the California Department of Forestry and Fire Protection. 24-0869 Approved Pass
  33. 10. Chief Administrative Office, Office of Wildfire Preparedness and Resilience, with sponsorship by Supervisors Thomas and Laine, recommending the Board approve and authorize the Chair to sign a Proclamation recognizing the period of May through October 2024 as Wildfire Awareness Season. FUNDING: N/A 24-0877 Approved Pass
  34. 11. Chief Administrative Office, Procurement and Contracts Division, recommending the Board consider the following for the purchase of Apple Tablets on an “as needed” basis: 1) Waive formal bid requirements in accordance with Procurement Policy C-17, Section 3.4.4, Exempting the Competitive Bidding process on account of a piggyback contract with the State of California being available meeting all requirements outlined in the policy; 2) Authorize the Purchasing Agent to utilize the State of California's competitively bid contract 1-20-70-08G, Supplement 5 for the acquisition of Apple tablets through Natix Incorporated for use by all County Departments; 3) Authorized the Purchasing Agent to increase contract 6033 with Natix Incorporated for the countywide purchase of Apple tablets by $30,001, bringing the contract value to $130,000 through the term of July 31, 2024; 4) Authorize the Purchasing Agent to increase contract 6033 on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget; and 5) Authorize the Purchasing Agent to extend the term of contract 6033 if the State of California Department of General Services extends their Statewide Contract 1-20-70-08G for the purchase of Apple tablets contingent upon County Counsel approval. FUNDING: Various. 24-0800 Approved Pass
  35. 12. Chief Administrative Office, Procurement and Contracts Division, recommending the Board consider the following for the purchase of Dell tablets, 2-in-1 devices on an “as needed” basis: 1) Waive formal bid requirements in accordance with Procurement Policy C-17, Section 3.4.4, Exempting the Competitive Bidding process on account of a piggyback contract being available with all associated requirements; 2) Authorize the Purchasing Agent to utilize the State of California's competitively bid Contract 1-21-70-08B, Supplement 3 for the acquisition of Dell tablets, 2-in1 devices through Granite Data Solutions for use by all County Departments; 3) Authorize the Purchasing Agent to increase contract 7726 for the countywide purchase of Dell tablets, 2-in1 devices by $101,000, bringing the contract value to $200,000 through the term of July 31, 2025; 4) Authorize the Purchasing Agent to increase contract 7726 on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget; and 5) Authorize the Purchasing Agent to extend the term of contract 7726 if the State of California Department of General Services extends their Statewide Contract 1-21-70-08B for the purchase of Dell tablets, 2-in1 devices contingent upon County Counsel approval. FUNDING: General Fund. 24-0853 Approved Pass
  36. 13. Clerk of the Board, based upon the recommendation of the El Dorado County Commission for Youth and Families, recommending the Board make the following appointment to the El Dorado County Commission for Youth and Families: Reappoint Kristen Patterson, Public Member, Term Expiration 6/30/2026. FUNDING: N/A 24-0830 Approved Pass
  37. 14. Human Resources Department and the Surveyor’s Office recommending the Board revise the Geographic Information Systems Analyst I/II class specifications. FUNDING: N/A 24-0890 Approved Pass
  38. 15. Supervisor Laine recommending the Board make the following appointment to the Fish and Wildlife Commission: Leona Allen, Member - District 5, Term Expiration 1/1/2027. FUNDING: N/A 24-0966 Approved Pass
  39. 16. Supervisor Hidahl recommending the Board consider the following pertaining to the 13th Annual Firework display to be held at the El Dorado Hills Town Center on Wednesday, July 3, 2024: 1) Adopt and authorize the Chair to sign Resolution 071-2024 permitting Pyro Spectaculars by Souza to conduct a pyrotechnic display for the event, contingent upon full compliance of necessary requirements, insurance, contracts and permits as deemed necessary by the control authorities; and 2) Authorize the Chair to sign a letter to the Fire Marshal approving same. FUNDING: N/A 24-0470 Approved Pass
  40. 38 PAGE BREAK
  41. 39 HEALTH AND COMMUNITY - CONSENT ITEMS
  42. 17. Health and Human Services Agency (HHSA) recommending the Board: 1) Adopt and authorize the Chair to sign Resolution 080-2024 which authorizes the County to participate in the Permanent Local Housing Allocation (PLHA) Program, 2023 Non-Entitlement Competitive Component, administered by California Department of Housing and Community Development (HCD); 2) Delegate authority to the HHSA Director to accept the PLHA Program funding, if awarded, in the estimated amount of $1,000,000, and execute the resulting grant agreement, contingent upon County Counsel and Risk Management approval; and 3) Authorize the HHSA Director, or Chief Assistant Director, to execute future amendments that do not increase Net County Cost, contingent upon County Counsel and Risk Management approval, and subsequent administrative documents or required fiscal or programmatic reports. FUNDING: 100% State funds pursuant to Senate Bill 2 (SB 2) (Chapter 364, Statutes of 2017) administered through HCD; no matching funds are required. 24-0677 Approved Pass
  43. 18. Health and Human Services Agency (HHSA) recommending the Board: 1) Make findings that the provision of telephone exchange services provided by Inland Southern California 211+ are in the public's best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B); 2) Approve and authorize the Chair to sign Amendment I to competitively bid Agreement for Services 6705 with Inland Southern California 211+ to increase the compensation by $350,000, for a total compensation amount of $450,000, and update standard contract article language, with no change to the rates or the term of April 10, 2023, through April 09, 2026; 3) Authorize the Purchasing Agent to execute amendments relating to Agreement for Services 6705, contingent upon approval by County Counsel and Risk Management, which do not increase the maximum dollar amount or term of the Agreement; and 4) Authorize the HHSA Director, Chief Assistant Director, and Behavioral Health Director, to execute programmatic, administrative, and fiscal documents relating to Agreement for Services 6705. FUNDING: 25% Federal Medicaid, 25% Behavioral Health Realignment, 25% Mental Health Services Act Funds and 25% State General Funds. 24-0797 Approved Pass
  44. 19. Health and Human Services Agency along with Chief Administrative Office, Facilities Division, recommending the Board: 1) Authorize a correction to the original Board approved maximum obligation included under File ID 14-0346, V.1 for Lease Agreement 298-L1411 (FENIX Number 573) for office space at 1900 Lake Tahoe Boulevard, South Lake Tahoe, utilized by the Behavioral Health Division, that only included the maximum obligation for the base rent, and erroneously did not include $20,489 for security system improvements, thereby correcting the Board approved maximum obligation amount from $1,347,388.47 to $1,367,877.47, with no change to the initial lease term of September 5, 2014, through September 4, 2024, and which has no impact to the executed Lease Agreement that does not include a maximum obligation; 2) Make findings in accordance with Board of Supervisors Policy C-2, Lease Agreement 298-L1411, that County is eligible to exercise the first of two options to extend the term of the lease for an additional five-year period; 3) Approve and authorize the Purchasing Agent to sign Amendment III to Lease Agreement 298-L1411 with Anderio LLC, for the additional term of five years from September 5, 2024, through September 4, 2029, thereby increasing the lease amount by $841,466.42 for a new maximum obligation of $2,209,343.89; and 4) Authorize the Purchasing Agent to execute amendments relating to Lease Agreement 298-L1411, contingent upon approval by County Counsel and Risk Management, which do not increase the maximum dollar amount or term of the Agreement. FUNDING: Federal/State: 50% Federal Medi-Cal, 31% State Mental Heath Services Act, 17% Realignment, 2% Federal Substance Use Block Grant. Approved Pass
  45. 20. Health and Human Services Agency (HHSA) recommending the Board, acting as the Governing Board of the In-Home Supportive Services Public Authority (IHSS PA): 1) Make findings that the provision of IHSS PA labor relations consultation services provided by Industrial Employers and Distributors Association (IEDA) is necessary to protect against conflict of interest or to ensure independent and unbiased findings where there is a need for an outside perspective in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(F); 2) Approve and authorize the Chair to sign Agreement for Services 8491 with IEDA, in the amount of $72,000, and for the term of three years from July 1, 2024, through June 30, 2027; 3) Authorize the Purchasing Agent to execute amendments relating to Agreement 8491, contingent upon approval by County Counsel and Risk Management, which do not increase the maximum dollar amount or term of the Agreement; and 4) Authorize the HHSA Director, or the Chief Assistant Director, to execute programmatic, administrative, and fiscal documents relating to Agreement 8491. FUNDING: 43% Federal Title XIX, 40% State, 17% General Fund. 24-0584 Approved Pass
  46. 21. Health and Human Services Agency (HHSA), Behavioral Health Division, recommending the Board: 1) Make findings that the provision of Software as a Service (SAAS) provided by Netsmart Technologies, Inc. (Netsmart), is in the public's best interest and that the work requires specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(B); 2) Make findings in accordance with Procurement Policy C-17 Section 3.4.2(f) exempting the competitive bidding process, with Purchasing Agent concurrence, because the procurement is for HHSA’s continued use of the Netsmart Avatar SAAS system, where the continuity of providers will provide efficiency or critical knowledge, and other providers of the services cannot provide similar efficiencies or critical knowledge; 3) Approve and authorize the Chair to sign Agreement for Services 8522 with Netsmart for the provision of the Netsmart Avatar electronic health record and billing system, for the term of June 1, 2024, through May 31, 2029, with a maximum contractual obligation of $1,676,458.85; 4) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 8522, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management; and 5) Authorize the HHSA Director, or Chief Assistant Director, to execute Work Orders that do not exceed the Work Order amount (outlined in the Master Agreement Expenditures table), programmatic, administrative, and fiscal documents relating to Agreement 8522. FUNDING: State and Federal: 10% Federal Medi-Cal, 5% State Mental Health Realignment and 85% Mental Health Services Act. 24-0784 Approved Pass
  47. 22. Health and Human Services Agency (HHSA), Community Services Division, recommending the Board approve and authorize the Chair to sign a Fiscal Year 2023-24 Budget Transfer Request (BTR) to move savings in budgeted County General Fund contributions from the Community Services Division’s Area Agencies on Aging Program to the Homeless Prevention Grants Sub Fund in the amount of $35,000. (4/5 vote required) FUNDING: 100% County General Fund. 24-0714 Approved Pass
  48. 46 PAGE BREAK
  49. 47 LAND USE AND DEVELOPMENT - CONSENT ITEMS
  50. 23. Department of Transportation recommending the Board take the following actions pertaining to the Apache Avenue Pedestrian Safety and Connectivity Project, Capital Improvement Program project number 36107021: 1) Award Bid Schedules A, B, and C of the Construction Contract to RaPiD Construction, Inc. dba Rapid General Engineering who is the lowest responsive, responsible bidder; 2) Approve and authorize the Chair to sign the Construction Contract in the amount of $4,321,123.40 effective upon execution, subject to review and approval by County Counsel and Risk Management; 3) Authorize the Director of Transportation to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds; and 4) Approve $250,000 of Discretionary Transient Occupancy Tax funds from Fallen Leaf Lake Road Project allocation ($1.9 million) to be redirected to the Apache Avenue Pedestrian Safety and Connectivity Project. (District 5) (Cont. 5/21/2024, Item 23) FUNDING: Active Transportation Program (37%), Carbon Reduction Program (12%), Congestion Mitigation and Air Quality Program (11%), Regional Surface Transportation Program Federal Funds - Caltrans Local Assistance (22%), and Tahoe Regional Planning Agency Mitigation Funds (8%), Discretionary Transient Occupancy Tax (5%), Road Fund (5%). (Federal Funds) 24-0833 Continued Pass
  51. 24. Department of Transportation recommending the Board take the following actions pertaining to the Clear Creek Road Scour Mitigation Project, Capital Improvement Program project number 36106002, Contract 7444: 1) Award the Construction Contract to Globe Engineering Development who was the lowest responsive, responsible bidder; 2) Approve and authorize the Chair to sign the Construction Contract in the amount of $334,750 effective upon execution and shall expire 25 working days from the issuance of the Notice to Proceed, subject to review and approval by County Counsel and Risk Management; and 3) Authorize the Director of Transportation to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds. (District 3) FUNDING: Coronavirus Response and Relief - CRRSA (65%), RSTP Advance - Exchange (35%). (No Federal Funds) 24-0793 Approved Pass
  52. 25. Department of Transportation recommending the Board consider the following: 1) Accept the road improvements for Beatty Drive, TM 08-1477, as complete; 2) Reduce Performance Bond PB02497501355 from $1,290,239.01 to $129,023.90, which is ten percent of the total cost of the road improvements. This amount guarantees against any defective work, labor done, or defective materials furnished, which is to be released after one year if no claims are made; 3) Hold Laborers & Materialmens Bond PB02497501355 in the amount of $1,290,239.01 for six months to guarantee payments to persons furnishing labor, materials, or equipment; and 4) Authorize the Clerk of the Board to release the respective Bonds after the required time periods upon written request by Transportation. (District 1) FUNDING: Developer Funded. 24-0713 Approved Pass
  53. 26. Department of Transportation recommending the Board consider the following: 1) Accept the offsite road improvements for the Malcolm Dixon Area of Benefit as complete; 2) Hold Performance Bond LICX1167096 in the amount of $231,909.71, which is ten percent of the total cost of the road improvements. This amount guarantees against any defective work, labor done, or defective materials furnished, which is to be released after one year if no claims are made; 3) Hold Laborers & Materialmens Bond LICX1167096 in the amount of $1,159,548.56 for six months to guarantee payments to persons furnishing labor, materials, or equipment; and 4) Authorize the Clerk of the Board to release the respective Bonds after the required time periods upon written request by Transportation. (District 4) FUNDING: Developer Funded. 24-0805 Approved Pass
  54. 27. Department of Transportation recommending the Board consider the following: 1) Accept the subdivision improvements for Serrano Village M4, TM05-1393-E, as complete; 2) Hold Performance Bond 0773125 in the amount of $360,059.56, which is ten percent of the total cost of the subdivision improvements. This amount guarantees against any defective work, labor done, or defective materials furnished, which is to be released after one year if no claims are made; 3) Hold Laborers & Materialmens Bond 0773125 in the amount of $1,800,297.78 for six months to guarantee payments to persons furnishing labor, materials, or equipment; and 4) Authorize the Clerk of the Board to release the respective Bonds after the required time periods upon written request by Transportation. (District 1) FUNDING: Developer Funded. 24-0741 Approved Pass
  55. 28. Department of Transportation recommending the Board consider the following for the El Dorado Trail - Missouri Flat Road Bike / Pedestrian Overcrossing Phase 2 Project, Capital Improvement Program project number 36109002: 1) Make findings in accordance with Section 3.13.030 (C) of the County Ordinance that due to limited time frames and the temporary or occasional nature of the work, there is a need to engage an independent contractor for construction support services for the project; 2) Award Request for Proposal 24-958-035 to HDR Construction Control Corporation; and 3) Approve and authorize the Chair to sign Agreement for Services 8601 with HDR Construction Control Corporation to provide construction support services in the amount of $865,000 for a term beginning upon execution and expiring two (2) years thereafter. FUNDING: Congestion Mitigation and Air Quality (17%), Road Fund (<1%), Active Transportation Program (41%), Regional Surface Transportation Program Federal Funds - Caltrans Local Assistance (30%), Transportation Development Act (2%), Regional Surface Transportation Program Advance - Match (<1%), and To Be Determined (9% - see “Financial Impact” section of the staff report). (Federal, State, and Local Funds) 24-0521 Approved Pass
  56. 29. Department of Transportation recommending the Board: 1) Making findings that the remaining assets of the Gilmore Vista Zone of Benefit 98122 be transferred to the successor Homeowner's Association; 2) Approve and authorize the Chair to sign Funding Agreement 8703 between the County and the Gilmore Vista Homeowner's Association, Inc.; and 3) Approve and authorize the Chair to sign a Budget Transfer to reallocate appropriations as necessary to pay the Gilmore Vista Homeowner's Association the amount of the funding agreement. (4/5 vote required) FUNDING: Gilmore Vista Zone of Benefit Special Taxes. (100%) 24-0284 Approved Pass
  57. 30. Planning and Building Department recommending the Board approve the Final Passage (Second Reading) of Ordinance 5199 (Attachment C) adding County Code section 110.18 to make Article 8 (commencing with Section 74) of Subchapter 1 of Chapter 1 of Division 1 of Title 25 of the California Code of Regulations, as modified herein, operative on limited-density owner-built rural dwellings in the Grizzly Flats community of El Dorado County, and to provide minimum requirements for the protection of life, limb, health, property, safety, and welfare of the general public and the owners and occupants of such dwellings and appurtenant. (Cont. 5/14/2024, Item 23) FUNDING: N/A 24-0194 Approved Pass
  58. 31. Planning and Building Department, Planning Division, recommending the Board: 1) Approve and authorize the Chair to sign Amendment VIII to Agreement 510 with ICF Jones and Stokes, Inc. for the provision of preparing environmental documents and planning consultation services for the proposed Lime Rock Valley Specific Plan, increasing the amount by $64,445.51 for a new total agreement amount of $775,317.48, and updating the Scope of Work, with no changes to the term of the Agreement, expiring on November 12, 2025; and 2) Approve and authorize the Chair to sign Funding Agreement 24-0008 with Lime Rock Valley LLC, as successor-in-interest to G3 Enterprises, Inc., requesting a deposit of $42,890.16, for a total deposit amount of $76,698.75, that allows the County to be reimbursed by the applicant for costs incurred under Consultant contracts. FUNDING: Developer Funded. 24-0234 Approved Pass
  59. 32. Planning and Building Department, Planning Division, recommending the Board: 1) Approve and authorize the Chair to sign Amendment VIII to Agreement 516 with ICF Jones and Stokes, Inc. for the provision of preparing environmental documents and planning consultation services for the proposed Village of Marble Valley Specific Plan, increasing the amount by $51,171.69 for a new total agreement amount of $838,713.73, and updating the Scope of Work, with no changes to the term of the Agreement, expiring on November 12, 2025; and 2) Approve and authorize the Chair to sign Funding Agreement 24-0007 with Marble Valley Company LLC, requesting a total deposit of $69,869.99, that allows County to be reimbursed by the applicant for costs incurred under Consultant contracts. FUNDING: Developer Funded. 24-0871 Approved Pass
  60. 33. Planning and Building Department, Planning Division, submitting for approval of the Final Map (TM-F23-0006) for the Carson Creek Village 11B Subdivision (TM20-0001), creating a total of 111 residential lots and five (5) lettered lots for the use of landscaping and open space, on the property identified as Assessor Parcel Numbers 117-820-067, 117-820-070, 117-820-071, 117-820-072, 117-820-073, and 117-830-031 located on the south side of the intersection between Investment Boulevard and Pismo Drive in the El Dorado Hills Community Region (Attachment E, Exhibits A and B), and recommending the Board: 1) Approve the Final Map (TM-F23-0006) for Carson Creek Village 11B Subdivision (Attachment E, Exhibit C); 2) Approve and authorize the Chair to sign the Agreement to Make Subdivision Improvements (Attachment B); and 3) Approve and authorize the Chair to sign the Agreement Regarding Timing For Completion of Formation of Community Facilities District. (District 2) FUNDING: Developer-Funded. 24-0884 Approved Pass
  61. 34. Planning and Building Department, Planning Division, Long Range Planning, Housing Unit, recommending the Board: 1) Adopt and authorize the Chair to sign Resolution 084-2024 for the submittal of a 2024 Permanent Local Housing Allocation Program Competitive Component application to the State of California Department of Housing and Community Development to provide up to $5,000,000 as funding for Multi-family Rental Projects; 2) Delegate authority to the Director of the Planning and Building Department, contingent upon approval by County Counsel and Risk Management, to execute the grant agreement and subsequent amendments thereto that do not affect the dollar amount and to sign other grant-related documents; and 3) Direct Staff to create a new Special Revenue Fund for depositing $250,000 for administrative costs related to monitoring grant compliance. FUNDING: State Senate Bill 2 (Chapter 364, Statutes of 2017) Permanent Local Housing Allocation Program Competitive Component from the Building Homes and Jobs Trust Fund. 24-0873 Approved Pass
  62. 35. Planning and Building Department, Planning Division, Long Range Planning, Housing Unit, recommending the Board: 1) Authorize the Director of the Planning and Building Department, or successor, to execute the Standard Agreement with the State of California Department of Housing and Community Development for the amount of $3,150,000 upon execution through June 30, 2026, and subsequent amendments thereto that do not affect the dollar amount and to sign other grant-related documents; 2) Delegate authority to the Planning and Building Department Director, or successor, contingent upon approval by County Counsel and Risk Management, to execute the Loan Agreements, Development Agreements, Promissory Notes, Regulatory Agreements, Deeds of Trust With Assignment of Rents, and all other documents necessary to issue the grant funds up to $3,000,000 from Senate Bill 2 Permanent Local Housing Allocation Non-Entitlement Local Government Competitive Component funding in the form of a loan, to service the loan to, and collect loan repayments from Pacific Southwest Community Development Corporation, a California Nonprofit Public Benefit Corporation, for the development of the Diamond Village Apartments in Diamond Springs; and 3) Authorize the Auditor-Controller’s Office to process a check request to disburse funds from the grant award once received to Pacific Southwest Community Development Corporation. (District 3) FUNDING: State Senate Bill 2 (Chapter 364, Statutes of 2017) Permanent Local Housing Allocation Program Competitive Component from the Building Homes and Jobs Trust Fund. 24-0883 Approved Pass
  63. 36. Planning and Building Department, Planning Division, Long Range Planning, Housing Unit, in accordance with Board of Supervisors Policy B-14, Traffic Impact Fee (TIF) Offset Program for Developments with Affordable Housing Units, recommending the Board: 1) Find that the El Dorado Haven Apartments project provides significant community benefit by providing housing that is affordable to very-low, low- and moderate-income households; 2) Make a conditional award of a Traffic Impact Fee Offset totaling approximately $1,086,784.00 (per current TIF Program Fee schedule, but subject to change with each TIF Program Fee schedule update) to offset 100% of 64 units affordable at various low-income levels, ranging from 20% to 70% of area median income; and 3) Authorize the Planning and Building Department Director, contingent upon approval by County Counsel and Risk Management, to execute all documents associated with the TIF Fee Offset Program. FUNDING: Federal and State Transportation Revenues. 24-0733 Approved Pass
  64. 62 PAGE BREAK
  65. 63 LAW AND JUSTICE - CONSENT ITEMS
  66. 37. Probation Department recommending the Board authorize the Chair to sign retroactive revenue Agreement 8598 with the County of Siskiyou to place youth of said county in the County of El Dorado South Lake Tahoe Juvenile Treatment Center on a space-available basis, for a term of April 1, 2024, through June 30, 2027. FUNDING: Revenue from Inter-County agreements. Approved Pass
  67. 38. Probation Department recommending the Board approve the attached Budget Transfer increasing revenues and appropriations by $28,607 for Fiscal Year 2023-24. (4/5 vote required) FUNDING: Division of Juvenile Justice Data Reporting Funding (100%). 24-0770 Approved Pass
  68. 39. El Dorado County Sheriff's Office of Emergency Services recommending the Board find that a state of emergency continues to exist in El Dorado County as a result of the February and March 2023 Storms. (Cont. 7/15/2025, Item 27) FUNDING: N/A Approved Pass
  69. 67 END CONSENT CALENDAR
  70. 68 PAGE BREAK
  71. 69 DEPARTMENT MATTERS (Items in this category may be called at any time)
  72. 40. Supervisor Thomas recommending the Board adopt and authorize the Chair to sign a Proclamation recognizing May 27, 2024, as Memorial Day in El Dorado County. A day to remember and honor those that have died, those that are still missing and all who mourn the loss. FUNDING: N/A 24-0902 Approved Pass
  73. 71 9:00 A.M. - TIME ALLOCATION (Items will not be heard prior to the time stated)
  74. 41. HEARING - Department of Transportation recommending the Board adopt and authorize the Chair to sign Resolution 079-2024 for the 2024 Traffic Impact Fee Schedule Annual Update. FUNDING: Traffic Impact Fee Program. 24-0594 Approved Pass
  75. 42. HEARING - To consider appeal CCUP-A24-0002 received from Michael Pinette appealing the Planning Commission’s April 25, 2024, continuation off calendar of Commercial Cannabis Use Permit CCUP21-0004 for the construction and operation of a cannabis cultivation facility for medical and adult-use recreational cannabis, on property identified by Assessor’s Parcel Number 046-710-017, consisting of 46.53 acres, in the Somerset area, submitted by Michael Pinette; and staff recommending the Board of Supervisors take the following action: 1) Deny appeal CCUP-A24-0002 and uphold the Planning Commission’s continuation off calendar of Commercial Cannabis Use Permit CCUP21-0004 with direction to prepare an Environmental Impact Report (EIR) or revise the project to address public concerns and testimony; and 2) Adopt and Authorize the Chair to sign Resolution 083-2024 (Attachment D), denying appeal CCUP-A24-0002 of CCUP21-0004 with Findings of Fact. FUNDING: Privately-funded appeals for applicant-funded project. 24-0936 Approved Pass
  76. 74 11:00 A.M. - TIME ALLOCATION (Items will not be heard prior to the time stated)
  77. 43. Supervisor Thomas recommending the Board receive and file a presentation by Dr. Ed Manansala, County Superintendent of Schools, El Dorado County Office of Education, providing an update to the Board and members of the public on the State of Education in the County of El Dorado. FUNDING: N/A 24-0935 Received and Filed
  78. 75 Page Break
  79. 44. Health and Human Services Agency (HHSA) recommending the Board: 1) Receive a presentation from HHSA staff, to include representatives from the El Dorado County Sheriff’s Office (EDSO), County Probation Department (Probation), and the six local County providers that the HHSA Behavioral Health Division is recommending to award Opioid Remediation funds, who will present their plan on how they intend to utilize these funds for remediation and abatement of opioid use in El Dorado County; 2) Make findings that the provision of Opioid Remediation services provided by Subrecipients are in the public's best interest and that due to the limited timeframes, temporary or occasional nature, or schedule for the project or scope of work, the ongoing aggregate of work to be performed is not sufficient to warrant addition of permanent staff in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(C), El Dorado County Charter, Section 210(c)(6); 3) Approve and authorize the Chair to sign Funding Out Agreement 8320 with Probation, in the amount of $193,000.48, and for the term of execution through June 30, 2025; 4) Approve and authorize the Chair to sign Funding Out Agreement 8322 with El Dorado County Sheriff’s Office (EDSO), in the amount of $132,020.80, and for the term of execution through June 30, 2025; 5) Approve and authorize the Chair to sign Funding Out Agreement 8332 with Barton Healthcare System, in the amount of $248,296, and for the term of execution through June 30, 2025; 6) Approve and authorize the Chair to sign Funding Out Agreement 8333 with El Dorado County Community Health Center, in the amount of $54,625.12, and for the term of execution through June 30, 2025; 7) Approve and authorize the Chair to sign Funding Out Agreement 8335 with Marshall Medical Center, in the amount of $322,877.77, and for the term of upon execution through June 30, 2025; 8) Approve and authorize the Chair to sign Funding Out Agreement 8338 with Shamanic Living Center, doing business as Recovery In Action (RIA), in the amount of $37,547.20, and for the term of execution through June 30, 2025; 9) Approve and authorize the Chair to sign Funding Out Agreement 8339 with Summitview Child & Family Services, Inc., in the amount of $199,848, and for the term of execution through June 30, 2025; 10) Approve and authorize the Chair to sign Funding Out Agreement 8340 with Mountain High Recovery Center, in the amount of $77,819.60, and for the term of execution through June 30, 2025; 11) Authorize the HHSA Director to execute amendments relating to Funding Out Agreements 8320, 8322, 8332, 8333, 8335, 8338, 8339, and 8340, contingent upon approval by County Counsel and Risk Management, which do not increase the maximum dollar amount or term of the Agreements; and 12) Authorize the HHSA Director, Chief Assistant Director, and Behavioral Health Director, to execute programmatic, administrative, and fiscal documents relating to Funding Out Agreements 8320, 8322, 8332, 8333, 8335, 8338, 8339, and 8340. FUNDING: 100% State California Department of Health Care Services Opioid Settlement Disbursement Fund. 24-0258 Approved Pass
  80. 77 11:30 A.M. - TIME ALLOCATION (Items will not be heard prior to the time stated)
  81. 45. Health and Human Services Agency (HHSA), on behalf of the El Dorado County Commission on Aging, with sponsorship by Supervisor Hidahl and Supervisor Parlin, is recommending the Board: 1) Adopt and authorize the Chair to sign a Proclamation recognizing May 2024 as "Older Americans Month" in El Dorado County; 2) Present a certificate to each Senior of the Year nominee, mentioning, as noted on the certificate, their primary contribution to the community; and 3) Announce the 2024 County of El Dorado Senior of the Year and present the award to the nominee selected by the Commission on Aging to receive this honor. FUNDING: N/A 24-0204 Approved Pass
  82. 79 1:00 P.M. - TIME ALLOCATION (Items will not be heard prior to the time stated)
  83. 80 OPEN FORUM
  84. 81 Open Forum is an opportunity for members of the public to address the Board of Supervisors on subject matter that is not on their meeting agenda and within their jurisdiction. Public comments during Open Forum are limited to three minutes per person. The Board Chair may limit public comment during Open Forum.
  85. 81 Page Break
  86. 82 1:15 P.M. - TIME ALLOCATION (Items will not be heard prior to the time stated)
  87. 46. Supervisor Hidahl recommending the Board receive a presentation from Pioneer Community Energy with program updates. FUNDING: N/A 24-0946 Received and Filed
  88. 84 PAGE BREAK
  89. 84 OPEN FORUM (See Attachment) 24-1008
  90. 85 2:00 P.M. - TIME ALLOCATION (Items will not be heard prior to the time stated)
  91. 47. HEARING - To consider the unanimous recommendation for approval from the Planning Commission on General Plan Amendment GPA24-0002/Safety Element Update; and recommending the Board of Supervisors (Board) take the following actions: 1) Adopt the California Environmental Quality Act (CEQA) Addendum to the El Dorado County’s General Plan Environmental Impact Report (EIR), certified in May 2003 (State Clearinghouse Number 2001082030) demonstrating that the analysis in that EIR adequately addresses the potential physical impacts associated with implementation of the proposed project and the proposed project would not trigger any of the conditions described in the CEQA Guidelines Section 15162 calling for the preparation of a subsequent EIR or negative declaration based on the analysis prepared by staff; 2) Approve General Plan Amendment GPA24-0002 amending the General Plan to incorporate the Safety Element Update based on Findings as presented by staff; and 3) Adopt and authorize the Chair to sign Resolution 082-2024 to amend the County General Plan to incorporate the Safety Element Update. FUNDING: General Fund and is supplemented with $50,000 in funding from the El Dorado County Water Agency. 24-0938 Approved Pass
  92. 87 Page Break
  93. 88 3:00 P.M. - TIME ALLOCATION (Items will not be heard prior to the time stated)
  94. 48. Board of Supervisors’ Ad Hoc on Housing and Homelessness Programs in concert with the Chief Administrative Office, Health and Human Services Agency, and Sheriff’s Office recommending the Board: 1) Direct staff to develop a permanent navigation center with stand-alone transitional housing units at 300 Forni Road, an approximately one-acre site adjacent to the Placerville Jail, and pause all progress on developing a permanent navigation center at 300 Fair Lane; 2) Direct staff to develop a temporary family area at the temporary navigation center with the option to include temporary transitional housing, if feasible, at 300 Fair Lane to serve the community while developing the permanent navigation center site; 3) Approve the use of the design-build construction project delivery method for the navigation center project at 300 Forni Road; 4) Find that the proposed navigation center projects are statutorily exempt from CEQA review pursuant to Government Code section 65660(b); 5) Continue to conduct outreach meetings with the City of Placerville, businesses and residents near the proposed site, and other stakeholders for input on program and site design for the permanent navigation center; and 6) Negotiate a Memorandum of Understanding (MOU) with the City of Placerville to mitigate the impacts of the navigation center and coordinate City and County efforts and return to the Board for approval of the MOU. FUNDING: Permanent Local Housing Assistance, Homeless Housing Assistance and Prevention, and American Rescue Plan Act. 24-0940 Approved Pass
  95. 90 BOARD MEMBER UPDATES: This is an opportunity for Board Members to provide short informational updates on matters of countywide concern and brief reports on meetings attended at the expense of the County, in accordance with Government Code § 53232.3. No action will be taken. (May be called at any time during the meeting)
  96. 91 CAO UPDATE (May be called at any time during the meeting)
  97. 92 ADJOURNED AT 3:43 P.M.
  98. 93 PAGE BREAK
  99. 94 CLOSED SESSION
  100. 49. Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: Ricky Davis v. County of El Dorado, et al. (2:22-CV-00262-MCE-JDP) Number of potential cases: (1). 24-0804 No Action Reported.
  101. 50. Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(d)(1). Title: Haxton v. El Dorado County (PC20190014) Number of potential cases: (1). 24-0907 No Action Reported.
  102. 51. Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator: County Negotiator: Director of Human Resources and/or designee. Employee organizations: El Dorado County Employees’ Association, Local 1, AFSCME Council 57 representing employees in the Supervisory, Professional, and General Bargaining Units; Operating Engineers Local No. 3 representing employees in the Trades & Crafts and Corrections Bargaining Units; El Dorado County Criminal Attorneys’ Association representing employees in the Criminal Attorney Unit; El Dorado County Managers’ Association representing employees in the Management Unit; Deputy Sheriff’s Association representing employees in the Law Enforcement Unit; El Dorado County Probation Officers Association representing employees in the Probation Bargaining Unit; and El Dorado County Law Enforcement Management Association representing employees in the Law Enforcement Sworn Management Unit. 24-0846 No Action Reported.
  103. 52. Pursuant to Government Code Section 54956.8 - Conference with Real Property Negotiator: Property: No physical address, APN: 325-240-011 County Negotiators: Tiffany Schmid, Chief Administrative Officer or designee Negotiating Parties: State of California or designee Under Negotiation: Price and terms of payment for sale. 24-0892 No Action Reported.
  104. 53. Pursuant to Government Code Section 54957- Public Employee Performance Evaluation. Title: Director of Human Resources 24-0886 Action Reported
  105. 100 Page Break
  106. 101 ADDENDUM
  107. 102 There has been a change to the title in item 36.
  108. 36. Planning and Building Department, Planning Division, Long Range Planning, Housing Unit, in accordance with Board of Supervisors Policy B-14, Traffic Impact Fee (TIF) Offset Program for Developments with Affordable Housing Units, recommending the Board: 1) Find that the El Dorado Haven Apartments project provides significant community benefit by providing housing that is affordable to very-low, low- and moderate-income households; 2) Make a conditional award of a Traffic Impact Fee Offset totaling approximately $1,086,784.00 (per current TIF Program Fee schedule, but subject to change with each TIF Program Fee schedule update) to offset 100% of 64 units affordable at various low-income levels, ranging from 20% to 70% of area median income; and 3) Authorize the Planning and Building Department Director, contingent upon approval by County Counsel and Risk Management, to execute all documents associated with the TIF Fee Offset Program. FUNDING: Federal and State Transportation Revenues. 24-0733