Board of Supervisors
https://edcgov-us.zoom.us/j/88957896450
Agenda — 57 items
- 1 Although the County strives to offer remote participation, be advised that remote Zoom participation is provided for convenience only. In the event of a technological malfunction, the only assurance of live comments being received by the Board is to attend in person. Except for a noticed teleconference meeting, the Board reserves the right to conduct the meeting without remote access if there is a malfunction. PUBLIC PARTICIPATION INSTRUCTIONS: The Board of Supervisors meeting room will be open to the public. The meeting will continue to be live-streamed via Zoom and YouTube. Members of the public may address the Board in-person or via Zoom to make a public comment. The public should call into 530-621-7603 or 530-621-7610. The Meeting ID is 889 5789 6450. Please note you will be able to join the live-stream 15 minutes prior to the posted meeting start time. To observe the live stream of the Board of Supervisors meeting go to https://us06web.zoom.us/j/88957896450. To observe the Board of Supervisors meetings via YouTube, click https://www.youtube.com/channel/UCUMjDk3NUltZJrpw2CL7Zkg. If you are joining the meeting via zoom and wish to make a comment on an item, press the "raise a hand" button. If you are joining the meeting by phone, press *9 to indicate a desire to make a comment. Speakers will be limited to 3 minutes.By participating in this meeting, you acknowledge that you are being recorded. If you choose not to observe the Board of Supervisors meeting but wish to make a comment on a specific agenda item, please submit your comment in writing. You are encouraged to submit your comment in writing by 4:00 PM on the Monday before the meeting to ensure the Board of Supervisors has adequate time to review. Please submit your comment to the Clerk of the Board at edc.cob@edcgov.us. Your comment will be placed into the record and forwarded to the Board of Supervisors.
- 2 Vision Statement Exceptional quality of life with a strong sense of community, rural character, managed growth, and opportunity for all. This institution is an equal opportunity provider and employer.
- 3 Live Web Streaming and archiving of most Board of Supervisors meeting videos, all meeting agendas, supplemental materials and meeting minutes are available on the internet at: http://eldorado.legistar.com/Calendar.aspx The County of El Dorado is committed to ensuring that persons with disabilities are provided the resources to participate in its public meetings. Please contact the office of the Clerk of the Board if you require accommodation at 530-621-5390 or via email, edc.cob@edcgov.us, preferably no less than 24 hours in advance of the meeting. The Board of Supervisors is concerned that written information submitted to the Board the day of the Board meeting may not receive the attention it deserves. The Board Clerk cannot guarantee that any FAX, email, or mail received the day of the meeting will be delivered to the Board prior to action on the subject matter.
- 4 The Board meets simultaneously as the Board of Supervisors and the Board of Directors of the Air Quality Management District, In-Home Supportive Services, Public Housing Authority, Redevelopment Agency and other Special Districts. For Purposes of the Brown Act § 54954.2 (a), the numbered items on this Agenda give a brief description of each item of business to be transacted or discussed. Recommendations of the staff, as shown, do not prevent the Board from taking other action. Materials related to an item on this Agenda submitted to the Board of Supervisors after distribution of the agenda packet are available for inspection during normal business hours in the public viewing packet located in Building A, 330 Fair Lane, Placerville or in the Board Clerk's Office located at the same address. Such documents are also available on the Board of Supervisors' Meeting Agenda webpage subject to staff's ability to post the documents before the meeting.
- 5 PAGE BREAK
- 6 PROTOCOLS FOR PUBLIC COMMENT
- 7 Public comment will be received at designated periods as called by the Board Chair. Public comment on items scheduled for Closed Session will be received before the Board recesses to Closed Session. Except with the consent of the Board, individuals shall be allowed to speak to an item only once. On December 5, 2017, the Board adopted the following protocol relative to public comment periods. The Board adopted minor revisions to the protocol on August 24, 2021, incorporated herein: The Board wants all members of the public to feel welcome to speak, especially regarding controversial items. Time for public input will be provided at every Board of Supervisors meeting. Individuals will have three minutes to address the Board. If the three minutes are exceeded the speaker's microphone will be muted. Applause or other outbursts are not allowed in the Board Chambers. During noticed public hearings only, individuals authorized by organizations to speak to organizational positions may request additional time, up to five minutes. Public comment on certain agenda items designated and approved by the Board may be treated differently within specific time limits per speaker or a limit on the total amount of time designated for public comment. It is the intent of the Board that quasi-judicial matters have additional flexibility depending on the nature of the issue.The Board Chair may limit public comment during Open Forum.
- 8 Individual Board members may ask clarifying questions but will not engage in substantive dialogue with persons providing input to the Board. If a person providing input to the Board creates a disruption by refusing to follow Board guidelines, the Board Chair may take the following actions: Step 1. Request the person adhere to Board guidelines. If the person refuses, the Board Chair may turn off the speaker’s microphone. Step 2. If the disruption continues, the Board Chair may order a recess of the Board meeting. Step 3. If the disruption continues, the Board Chair may order the removal of the person from the Board meeting.
- 9 PAGE BREAK
- 10 9:00 A.M. - CALLED TO ORDER
- 11 INVOCATION AND PLEDGE OF ALLEGIANCE TO THE FLAG
- 12 ADOPTION OF THE AGENDA AND APPROVAL OF CONSENT CALENDAR
- 13 The Board may make any necessary additions, deletions or corrections to the agenda including moving items to or from the Consent Calendar and adopt the agenda and the Consent Calendar with one single vote. A Board member may request an item be removed from the Consent Calendar for discussion and separate Board action. At the appropriate time as called by the Board Chair, members of the public may make a comment on matters on the Consent Calendar prior to Board action.
- 14 PAGE BREAK
- 15 CONSENT CALENDAR
- 1. Clerk of the Board recommending the Board Approve the Minutes from the regular meeting on August 20, 2024.
- 17 GENERAL GOVERNMENT - CONSENT ITEMS
- 2. Procurement and Contracts, a division of the Chief Administrative Office, recommending the Board take the following actions pertaining to Agreement 4404 with Hunt & Sons, LLC for fuel purchases for County vehicles and equipment: 1) Make findings in accordance with Procurement Policy C-17 Section 3.4(6) to extend the term of Agreement 4404 with Hunt & Sons, LLC for an additional ninety (90) days for a term ending November 30, 2024, as "the goods or services are needed by the County pending a competitive solicitation award and the contractor with the most recently awarded contract agrees to extend the contract for an interim period at the same contract price, terms, and conditions as the previous award;" 2) Approve and authorize the Purchasing Agent to sign Amendment IV to Agreement 4404, extending the term by ninety (90) days for a term extension from September 2, 2024 through November 30, 2024 at the same rates, terms, and conditions; and 3) Authorize the Purchasing Agent to increase the value of contract 4404 on an "as needed" basis during the awarded period as long as funding is available within the requesting departments budget. FUNDING: Various.
- 3. Human Resources Department recommending the Board take the following actions regarding Health Plan Programs and Ancillary Employee Benefit Programs for the 2025 Plan Year: 1) Approve the proposed 2025 health plan rate cards (Attachment A) based on the cost sharing of health premiums in the current Memoranda of Understanding with all bargaining units, the Salary and Benefits Resolution for unrepresented employees and in accordance with the Patient Protection and Affordable Care Act; 2) Authorize the Director of Human Resources, or Assistant Director of Human Resources, to execute administrative health and benefit program plan renewals for services that otherwise fall under existing executed master agreements; and 3) Grant Human Resources the authority to correct any minor clerical errors or adjustments, if necessary, to the approved health plan rate cards for the 2025 health benefits plan year, as needed. FUNDING: Countywide cost, shared between the County Departments (General Fund and Non-General Fund) and employees.
- 4. Human Resources Department recommending the Board approve modifications to Board Policy E-6 - Volunteer Policy. FUNDING: N/A
- 5. Information Technologies Department recommending the Board: 1) Authorize the Purchasing Agent to process a Change Order to Purchase Contract 8388 with Evergreen Services Topco LLC, dba Executech Utah LLC, to recognize the platform change to the Rubrik Government Security Cloud Interface, a zero-cost upgrade; 2) Authorize the Purchasing Agent to sign the updated Rubrik Government Security Cloud Interface Service Agreement; and 3) Authorize the Purchasing Agent to approve future administrative amendments that do not increase the amount or extend the term of the agreement, contingent upon County Counsel and Risk Management approvals. FUNDING: General Fund.
- 6. Supervisor Thomas recommending the Board consider the following: 1) Accept the donation of a sculpture in accordance with California Government Code, Section 25355, valued at approximately $50,000, to be placed in the roundabout in Camino at Pondorado and Carson Road; 2) Waive the Department of Transportation Utility Right of Way Encroachment Permit fees for the installation by Doug Veerkamp General Engineering, Inc. for the Camino roundabout sculpture; and 3) Approve and adopt the plan for the Pondorado Road Roundabout Monument and authorize the Chair to sign the plan. FUNDING: N/A
- 23 PAGE BREAK
- 24 HEALTH AND COMMUNITY - CONSENT ITEMS
- 7. Health and Human Services Agency recommending the Board: 1) Approve and authorize the Chair to sign a Budget Transfer Request to increase the Fiscal Year (FY) 2023-24 Fixed Assets in the Administration and Finance Division by $51,172 for the labor costs associated with the security camera system installation at 3047 and 3057 Briw Road using savings from Services and Supplies; and 2) Approve the addition to the FY 2023-24 Fixed Asset list $51,172 for security camera system installation services at 3047 and 3057 Briw Road, Placerville, California. FUNDING: 27% General Fund, 73% County ARPA designated for Public Health.
- 26 PAGE BREAK
- 27 LAND USE AND DEVELOPMENT - CONSENT ITEMS
- 8. Department of Transportation recommending the Board receive and file an annual report on real property acquisitions executed by the Director of Transportation, under the authority of Ordinance 5181 and Ordinance 5094, for acquisitions totaling $46,700 during the reporting period of July 1, 2023, through June 30, 2024. FUNDING: Local sources include Traffic Impact Fees, Road Fund, and Tribe Funds. State/Federal sources include Regional Surface Transportation Program Funds, Highway Bridge Program Funds, and Coronavirus Response and Relief - CRRSA Funds.
- 9. Department of Transportation recommending the Board approve and authorize the Chair to sign the First Amendment to the Offsite Road Improvement Agreement 21-54981 for offsite road and drainage improvements for The Crossings at El Dorado, Missouri Flat Road, and Crossings Road, between the County and the Developer, LLL & A, LLC, extending the performance period to August 30, 2025. (District 3) FUNDING: Developer Funded (4.1%), Missouri Flat Master Circulation and Financing Plan (81.6%), and Traffic Impact Fee Program (14.3%).
- 10. Department of Transportation recommending the Board: 1) Adopt and authorize the Chair to sign Resolution 146-2024 and the Local Agency Disadvantaged Business Enterprise Annual Submittal Form (Exhibit 9-B) for Federal Fiscal Year 2024/25; and 2) Authorize the Department of Transportation to submit said Resolution and Exhibit 9-B to the California Department of Transportation for Federal Fiscal Year 2024-2025. FUNDING: N/A
- 11. Department of Transportation, Maintenance and Operations Division, recommending the Board approve and authorize the Chair to sign Rental Agreement 8938 with Lake Valley Properties for temporary housing located at 1160 Nottaway Drive in South Lake Tahoe, in the amount of $16,000, to commence on November 1, 2024, and terminate on March 31, 2025. FUNDING: Road Fund. (100%)
- 32 PAGE BREAK
- 33 LAW AND JUSTICE - CONSENT ITEMS
- 12. Probation Department recommending the Board authorize the Chair to sign retroactive revenue Agreement 8921 with Trinity County to place youth of said county in the County of El Dorado South Lake Tahoe Juvenile Treatment Center on a space-available basis, for a term of July 11, 2024, through July 10, 2027. FUNDING: Revenue from Inter-County agreements.
- 35 END CONSENT CALENDAR
- 36 PAGE BREAK
- 37 DEPARTMENT MATTERS (Items in this category may be called at any time)
- 13. Chief Administrative Office recommending the Board receive and file an update on the formation of a South Tahoe Transit Joint Powers Authority and provide direction to staff regarding the draft concepts discussed to date. FUNDING: N/A
- 39 9:00 A.M. - TIME ALLOCATION (Items will not be heard prior to the time stated)
- 14. Chief Administrative Office recommending the Board: 1) Receive and file an annual report on the activities of the El Dorado and Georgetown Divide Resource Conservation Districts (RCDs); 2) Consider a request from the RCDs for increased funding; and 3) Authorize the Chief Administrative Office to negotiate amendments to the current agreements with the RCDs to reflect their increased scope of services and to ensure appropriate compensation. FUNDING: General Fund.
- 41 Chief Administrative Office recommending the Board: 1) Receive and file an annual report on the activities of the El Dorado and Georgetown Divide Resource Conservation Districts (RCDs); 2) Consider a request from the RCDs for increased funding; and 3) Authorize the Chief Administrative Office to negotiate amendments to the current agreements with the RCDs to reflect their increased scope of services and to ensure appropriate compensation. FUNDING: General Fund.
- 15. Environmental Management Department, Solid Waste Division, on behalf of the El Dorado Solid Waste Advisory Committee, recommending the Board: 1) Receive a presentation from the El Dorado Solid Waste Advisory Committee; and 2) Provide direction to staff or the Committee, if necessary. FUNDING: N/A
- 43 10:30 A.M. - TIME ALLOCATION (Items will not be heard prior to the time stated)
- 16. Parks, a division of the Chief Administrative Office, recommending the Board: 1) Receive an annual report presentation from the Parks and Recreation Commission; 2) Provide feedback and direction, if necessary. FUNDING: N/A
- 45 PAGE BREAK
- 46 1:00 P.M. - TIME ALLOCATION (Items will not be heard prior to the time stated)
- 47 OPEN FORUM
- 48 OPEN FORUM (See Attachment)
- 49 Open Forum is an opportunity for members of the public to address the Board of Supervisors on subject matter that is not on their meeting agenda and within their jurisdiction. Public comments during Open Forum are limited to three minutes per person. The Board Chair may limit public comment during Open Forum.
- 50 BOARD MEMBER UPDATES: This is an opportunity for Board Members to provide short informational updates on matters of countywide concern and brief reports on meetings attended at the expense of the County, in accordance with Government Code § 53232.3. No action will be taken. (May be called at any time during the meeting)
- 51 CAO UPDATE (May be called at any time during the meeting)
- 52 ADJOURNED AT 3:21 P.M.
- 53 PAGE BREAK
- 54 CLOSED SESSION
- 17. Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator: County Negotiator: Director of Human Resources and/or designee. Employee organizations: El Dorado County Employees’ Association, Local 1, AFSCME Council 57 representing employees in the Supervisory, Professional, and General Bargaining Units; Operating Engineers Local No. 3 representing employees in the Trades & Crafts and Corrections Bargaining Units; El Dorado County Criminal Attorneys’ Association representing employees in the Criminal Attorney Unit; El Dorado County Managers’ Association representing employees in the Management Unit; Deputy Sheriff’s Association representing employees in the Law Enforcement Unit; El Dorado County Probation Officers Association representing employees in the Probation Bargaining Unit; and El Dorado County Law Enforcement Management Association representing employees in the Law Enforcement Sworn Management Unit.
- 18. Pursuant to Government Code Section 54956.9(d)(1)- Existing Litigation. Title: Claim of Debbie Grzeczka v. County of El Dorado, Sedgwick Claims Management Services, Inc. (formerly York Risk Services Group, Inc.,) Workers’ Compensation Settlement, Claim No. ELAH-548840.
- 19. Pursuant to Government Code Section 54956.9(d)(1)- Existing Litigation. Title: Claim of Kyle Van Buren vs. County of El Dorado, Sedgwick Claims Management Services, Inc., (formerly York Risk Services Group, Inc.,) Workers’ Compensation Claim No. ELAH-548903.