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Board of Supervisors

October 15, 2024 ·9:00 AM Final ·City of South Lake Tahoe City Hall - Council Chambers 1901 Lisa Maloff Way, South Lake Tahoe, CA

https://edcgov-us.zoom.us/j/87065558049

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 60 items

1 Although the County strives to offer remote participation, be advised that remote Zoom participation is provided for convenience only. In the event of a technological malfunction, the only assurance of live comments being received by the Board is to attend in person. Except for a noticed teleconference meeting, the Board reserves the right to conduct the meeting without remote access if there is a malfunction. PUBLIC PARTICIPATION INSTRUCTIONS: The Board of Supervisors meeting room will be open to the public. The meeting will continue to be live-streamed via Zoom and YouTube. Members of the public may address the Board in-person or via Zoom to make a public comment. The public should call into 530-621-7603 or 530-621-7610. The Meeting ID is 870 6555 8049. Please note you will be able to join the live-stream 15 minutes prior to the posted meeting start time. To observe the live stream of the Board of Supervisors meeting go to https://edcgov-us.zoom.us/j/87065558049. To observe the Board of Supervisors meetings via YouTube, click https://www.youtube.com/channel/UCUMjDk3NUltZJrpw2CL7Zkg. If you are joining the meeting via zoom and wish to make a comment on an item, press the "raise a hand" button. If you are joining the meeting by phone, press *9 to indicate a desire to make a comment. Speakers will be limited to 3 minutes.By participating in this meeting, you acknowledge that you are being recorded. If you choose not to observe the Board of Supervisors meeting but wish to make a comment on a specific agenda item, please submit your comment in writing. You are encouraged to submit your comment in writing by 4:00 PM on the Monday before the meeting to ensure the Board of Supervisors has adequate time to review. Please submit your comment to the Clerk of the Board at edc.cob@edcgov.us. Your comment will be placed into the record and forwarded to the Board of Supervisors.
2 Vision Statement Exceptional quality of life with a strong sense of community, rural character, managed growth, and opportunity for all. This institution is an equal opportunity provider and employer.
3 Live Web Streaming and archiving of most Board of Supervisors meeting videos, all meeting agendas, supplemental materials and meeting minutes are available on the internet at: http://eldorado.legistar.com/Calendar.aspx The County of El Dorado is committed to ensuring that persons with disabilities are provided the resources to participate in its public meetings. Please contact the office of the Clerk of the Board if you require accommodation at 530-621-5390 or via email, edc.cob@edcgov.us, preferably no less than 24 hours in advance of the meeting. The Board of Supervisors is concerned that written information submitted to the Board the day of the Board meeting may not receive the attention it deserves. The Board Clerk cannot guarantee that any FAX, email, or mail received the day of the meeting will be delivered to the Board prior to action on the subject matter.
4 The Board meets simultaneously as the Board of Supervisors and the Board of Directors of the Air Quality Management District, In-Home Supportive Services, Public Housing Authority, Redevelopment Agency and other Special Districts. For Purposes of the Brown Act § 54954.2 (a), the numbered items on this Agenda give a brief description of each item of business to be transacted or discussed. Recommendations of the staff, as shown, do not prevent the Board from taking other action. Materials related to an item on this Agenda submitted to the Board of Supervisors after distribution of the agenda packet are available for inspection during normal business hours in the public viewing packet located in Building A, 330 Fair Lane, Placerville or in the Board Clerk's Office located at the same address. Such documents are also available on the Board of Supervisors' Meeting Agenda webpage subject to staff's ability to post the documents before the meeting.
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6 PROTOCOLS FOR PUBLIC COMMENT
7 Public comment will be received at designated periods as called by the Board Chair. Public comment on items scheduled for Closed Session will be received before the Board recesses to Closed Session. Except with the consent of the Board, individuals shall be allowed to speak to an item only once. On December 5, 2017, the Board adopted the following protocol relative to public comment periods. The Board adopted minor revisions to the protocol on August 24, 2021, incorporated herein: The Board wants all members of the public to feel welcome to speak, especially regarding controversial items. Time for public input will be provided at every Board of Supervisors meeting. Individuals will have three minutes to address the Board. If the three minutes are exceeded the speaker's microphone will be muted. Applause or other outbursts are not allowed in the Board Chambers. During noticed public hearings only, individuals authorized by organizations to speak to organizational positions may request additional time, up to five minutes. Public comment on certain agenda items designated and approved by the Board may be treated differently within specific time limits per speaker or a limit on the total amount of time designated for public comment. It is the intent of the Board that quasi-judicial matters have additional flexibility depending on the nature of the issue.The Board Chair may limit public comment during Open Forum.
8 Individual Board members may ask clarifying questions but will not engage in substantive dialogue with persons providing input to the Board. If a person providing input to the Board creates a disruption by refusing to follow Board guidelines, the Board Chair may take the following actions: Step 1. Request the person adhere to Board guidelines. If the person refuses, the Board Chair may turn off the speaker’s microphone. Step 2. If the disruption continues, the Board Chair may order a recess of the Board meeting. Step 3. If the disruption continues, the Board Chair may order the removal of the person from the Board meeting.
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10 9:00 A.M. - CALLED TO ORDER
11 INVOCATION AND PLEDGE OF ALLEGIANCE TO THE FLAG
12 ADOPTION OF THE AGENDA AND APPROVAL OF CONSENT CALENDAR Adopt the Agenda and Approve the Consent Calendar Pass
12 ADOPTION OF THE AGENDA AND APPROVAL OF CONSENT CALENDAR Approve the Consent Calendar Pass
13 The Board may make any necessary additions, deletions or corrections to the agenda including moving items to or from the Consent Calendar and adopt the agenda and the Consent Calendar with one single vote. A Board member may request an item be removed from the Consent Calendar for discussion and separate Board action. At the appropriate time as called by the Board Chair, members of the public may make a comment on matters on the Consent Calendar prior to Board action.
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15 CONSENT CALENDAR
1. Clerk of the Board recommending the Board Approve the Minutes from the regular meeting on October 8, 2024. 24-1805 Approved Pass
17 GENERAL GOVERNMENT - CONSENT ITEMS
2. Parks, a division of the Chief Administrative Office, recommending the Board: 1) Approve and authorize the Chair to sign Resolution 174-2024 to complete an application for the Federal Highway Administration California Division Recreational Trails Program Grant in the amount of approximately $247,200, for the Rubicon Trail grounds maintenance project, to the State Department of Parks and Recreation, Off-Highway Motor Vehicle Division; and 2) Authorize the Parks Manager to approve and execute any grant application documents, including but not limited to applications or amendments which may be necessary for the completion of the grant project if awarded. FUNDING: Federal Highway Administration California Division Recreational Trails Program (88%), Sacramento Municipal Utility District Funds and/or Off Highway Vehicle Fees and Volunteer In-Kind Match (12%). 24-1660 Approved Pass
3. Procurement and Contracts, a division of the Chief Administrative Office, on behalf of the Facilities and Airports Divisions of the Chief Administrative Office and the Department of Transportation recommending the Board: 1) Make findings in accordance with El Dorado County Ordinance Section 3.13.030 C that due to the limited time frames, temporary or occasional nature, or schedule for the project or scope of work, the ongoing aggregate of work to be performed under Agreement for Services 5910 with Hilltop Tree Service is not sufficient to warrant the addition of permanent staff; 2) Authorize the Purchasing Agent to execute Amendment II to Agreement for Services 5910 with Eric S. Hill doing business as Hilltop Tree Service to increase the compensation amount by $75,000 for an updated amount not to exceed $380,000 to provide as-needed, urgent, or immediate certified arborist services for matters of public safety; 3) Authorize the Purchasing Agent to execute any necessary amendments to Agreement for Services 5910, excluding term extensions and increases to the not-to-exceed amount, contingent upon approval by County Counsel and Risk Management. FUNDING: General Fund (50%) and Road Fund (50%). 24-1693 Approved Pass
4. Clerk of the Board, based upon the recommendation of the El Dorado County Child Abuse Prevention Council, recommending the Board make the following appointments to the El Dorado County Child Abuse Prevention Council: 1) Reappoint Jennifer Kalsbeek, Representative Community Based Organization, with a term expiration date of June 30, 2026; 2) Reappoint Matthew Frueh, Parent/Primary Caregiver, with a term expiration date of June 30, 2026; 3) Appoint Kelly Bentley, Representative Community Based Organization - Schools Prevention & Treatment, with a term expiration date of June 30, 2026; 4) Appoint Angelina Larrigan, LMFT, Community Representative, with a term expiration date of June 30, 2026; 5) Appoint Kari Herbert, Community Representative, with a term expiration date of June 30, 2026; and 6) Appoint Michael Ungeheuer, Community Representative, with a term expiration date of June 30, 2026 FUNDING: N/A 24-1724 Approved Pass
5. Human Resources Department recommending the Board: 1) Approve the updated and revised class specifications for the Registrar of Voters; and 2) Approve the updated and revised class specifications for the Assistant Registrar of Voters. FUNDING: N/A 24-1691 Approved Pass
6. Human Resources Department, Risk Management Division, recommending the Board consider the following: 1) Make findings in accordance with County Ordinance 3.13.030 that it is appropriate to contract with Sedgwick as the County’s third-party administrator for Workers’ Compensation tail claims because (B) Specialty skills and qualifications not expressly identified in classifications are involved in the performance of the work; 2) Approve and authorize the Chair to sign Amendment I for the continuation of perpetual Agreement 7803 with Sedgwick as the County’s third-party administrator for Workers’ Compensation tail claims, increasing the amount by $110,000 for a total amount not to exceed $221,050 for the period November 1, 2024 - October 31, 2025; 3) Approve the new pricing proposal as submitted by Sedgwick; and 4) Authorize the Purchasing Agent to execute any necessary amendments relating to Agreement 7803, excluding term extensions and increases to the amount, contingent upon approval by County Counsel and Risk Management. FUNDING: Workers' Compensation Fund. 24-1226 Approved Pass
7. Information Technologies Department recommending the Board authorize the Director of Information Technologies to accept and execute the updated Crowdstrike Falcon Complete Limited Warranty Agreement in conjunction with existing Purchase Order 24000924 for the retroactive term of March 4, 2024, through March 3, 2025. FUNDING: General Fund. 24-1582 Approved Pass
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25 HEALTH AND COMMUNITY - CONSENT ITEMS
8. Library Department recommending the Board receive and file the following reports for special taxes for County Service Area 10, Library Zone E (El Dorado Hills), Zone F (South Lake Tahoe), and Zone G (Georgetown) specific to County of El Dorado library services for Fiscal Year 2023-24: 1) Reports pursuant to Government Code § 50075.1 that: a) Specify the authority under which the County may levy a special tax for library services, § 50075.1; b) Define the purposes for which this tax may be used § 50075.1; and c) Identify the special tax revenue fund in the County of El Dorado; and 2) Attachments to those reports demonstrating the amount of funds collected and expended pursuant to Government Code § 50075.3. FUNDING: County Service Area 10 Special Taxes. 24-1614 Approved Pass
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28 LAND USE AND DEVELOPMENT - CONSENT ITEMS
9. Environmental Management Department recommending the Board: 1) Award Bid 24-0056 to the lowest responsive and qualified bidder, Lorang Brothers Construction, Inc, for the construction and renovation of a new receiving station “headworks” for the Union Mine Wastewater Treatment Facility; and 2) Authorize the Chair to sign Agreement 9085 for $2,685,897 work to be completed within two years from the Notice to Proceed, subject to review and approval by County Counsel and Risk Management. FUNDING: American Rescue Plan Act (81%), Liquid Waste (19%). 24-1678 Approved Pass
10. Department of Transportation recommending the Board: 1) Approve and authorize the Chair to sign the Notice of Acceptance with Globe Engineering Development for the Clear Creek Scour Mitigation Project, Capital Improvement Program Number 36106002, Contract 7444; and 2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period. (District 3) FUNDING: Coronavirus Response and Relief - CRRSA (65%), RSTP Advance - Exchange (35%). (No Federal Funds) 24-1674 Approved Pass
11. Department of Transportation recommending the Board: 1) Accept the subdivision improvements for Bass Lake North, TM 14-1522 / PD 14-0010, as complete; 2) Hold Performance Bond SU1184163 in the amount of $431,609.50, which is ten percent of the total cost of the subdivision improvements. This amount guarantees against any defective work, labor done, or defective materials furnished, which is to be released after one year if no claims are made; 3) Hold Laborers & Materialmens Bond SU1184163 in the amount of $2,158,047.50 for six months to guarantee payments to persons furnishing labor, materials, or equipment; and 4) Authorize the Clerk of the Board to release the respective Bonds after the required time periods upon written request by Transportation. (District 1) FUNDING: Developer Funded. 24-0858 Approved Pass
12. Department of Transportation, Maintenance and Operations Division, Fleet Services Unit, recommending the Board: 1) Find the purchase of ten (10) replacement vehicles are exempt from competitive bidding in accordance with Procurement Policy C-17, Section 3.4.4, due to use of State of California competitively-bid Contracts 1-22-23-23; 2) Authorize the Purchasing Agent to utilize the State of California Contract 1-22-23-23 for the acquisition of ten (10) fleet replacement large SUVs for the Department of Transportation - Fleet Services Unit; and 3) Authorize the Purchasing Agent to sign a purchase order to the awarded State vendor, Winner Chevrolet of Elk Grove, CA. in the amount of $556,405 plus applicable delivery, fees and taxes (estimated at $42,838.50) for a one time purchase following Board approval. FUNDING: Fleet Internal Service Fund (100%). 24-1680 Approved Pass
13. Planning and Building Department, Economic Development Division, recommending the Board make the following appointments to the Strategic Economic Enhancement Development (SEED) Committee for a term of two (2) years commencing upon appointment: 1) Thomas Conwell Jr. (Commercial Real Estate Broker, Managing Director); 2) Les Heinsen (Owner/President Credence Corp. dba: Element 79 Vineyards); 3) Perry McLain (Businessman, PMC Aquatics, LLC.); 4) Bryce Miller (Executive Director, Business Development, Marshall Hospital); 5) Christine Noonan (General Manager/Owner Delfino Farms); 6) Carl Ribaudo (President/Chief Strategist, SMG Consulting); and 7) David Spaur (Retired City Manager, Consultant, S2 Consulting, LLC.). FUNDING: N/A 24-1638 Approved Pass
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35 LAW AND JUSTICE - CONSENT ITEMS
14. District Attorney recommending the Board: 1) Find that a public benefit is derived from supporting a contribution to California District Attorneys Association (CDAA) for the purposes of increasing public safety through the analysis of the Zero Bail Policy; 2) Approve the use of Department of Justice Asset Forfeiture Funds for a $10,000 contribution towards the CDAA Zero Bail Study, as a participating County; 3) Adopt and authorize the Chair to sign Resolution 175-2024, approving the $10,000 contribution to CDAA for the purposes of increasing public safety through the analysis of the Zero Bail Policy; and 4) Approve and authorize the Board Chair to sign Fiscal Year 2024-25 budget transfer increasing revenue and appropriations within the District Attorney’s General Fund by $10,000 (4/5 vote required). FUNDING: Department of Justice Asset Forfeiture Equitable Sharing Funds. 24-1740 Approved Pass
15. Probation Department recommending the Board: 1) Make findings in accordance with County Ordinance 3.13.030 that it is appropriate to contract with Rane Community Development, under Agreement 8884 because (B) specialty skills and qualifications not expressly identified in County classifications are involved in the performance of the work; 2) Approve and authorize the Chair to sign retroactive Agreement for Services 8884 with Rane Community Development, to provide meeting facilitation and consulting for the term of July 1, 2024, through June 30, 2027 with an amount not to exceed $78,716; and 3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 8884, including amendments which do not increase the amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: AB109 (Public Safety Realignment Act) (100%). 24-1175 Approved Pass
16. Public Defender recommending the Board: 1) Approve and authorize the Chair to execute Amendment I to perpetual agreement 4040 with Karpel Solutions, Inc. for case management, updating the annual hosted services fee and associated license terms and use section of the contract; and 2) Approve and authorize the County Purchasing Agent to execute any future amendments to perpetual agreement 4040 that would fall under the Purchasing Agent's authority, contingent upon approval by County Counsel and Risk Management. FUNDING: General Fund. 24-1719 Approved Pass
17. Sheriff’s Office recommending the Board: 1) Authorize the use of competitively bid National Association of State Procurement Officials (NASPO) Agreement AR2472 between Carahsoft Technology Corp and State of Utah, with California Department of General Services Participating Addendum 7-17-70-40-05, for the acquisition of Dell VxRail and PowerStore Storage Area Network for VMware servers and storage for the Public Safety Facility; 2) Approve and authorize the Purchasing Agent to issue a purchase order to reseller Sidepath, Inc., under NASPO Agreement AR2472 and California Participating Addendum 7-17-70-40-05 in the amount of $592,826.67 for the purchase of Dell VxRail and PowerStore servers; 3) Authorize the Purchasing Agent to sign Sidepath Quote SIDQ50246; and 4) Authorize the Purchasing Agent to increase the purchase order on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget. FUNDING: Rural Counties Special Revenue Fund. 24-1761 Approved Pass
18. Sheriff’s Office recommending that the Board: 1) Approve and authorize the Purchasing Agent to process a Change Order to Purchase Order 21001194 with TriVan Truck Body LLC to increase the total amount to approximately $220,000 to outfit the chassis of a Crime Scene Investigation (CSI) Vehicle; 2) Increase the amount of the replacement CSI Vehicle to $220,000 on the FY 2024-25 Fixed Asset list; and 3) Approve and authorize the Chair to sign a FY 2024-25 budget transfer increasing the Sheriff's Office Fixed Asset appropriations by $10,000 for the completion of the CSI Vehicle by increasing the use of Special Revenue Funds (4/5 vote required). FUNDING: Supplemental Law Enforcement Services Fund. 24-1389 Approved Pass
41 END CONSENT CALENDAR
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43 DEPARTMENT MATTERS (Items in this category may be called at any time)
19. Planning and Building Department, Tahoe Planning and Building Division, recommending the Board approve the Final Passage (Second Reading) of Ordinance 5209 amending Title 5 - County Business Taxes, Licenses and Regulations of the El Dorado County Ordinance Code, amending Chapter 5.56 - Vacation Home Rentals, to add the recommendations of the Vacation Home Rental Advisory Committee and Board of Supervisors. (Cont. 10/15/2024, Item 19) FUNDING: N/A 24-1555 Continued Pass
45 9:00 A.M. - TIME ALLOCATION (Items will not be heard prior to the time stated)
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20. Planning and Building Department, Tahoe Planning and Building Division, recommending the Board: 1) Receive and file an annual report from the Meyers Advisory Council; and 2) Provide feedback and/or direction to the Meyers Advisory Council, if necessary. FUNDING: N/A 24-1713 Received and Filed
47 11:00 A.M. Joint Meeting with the City of South Lake Tahoe
21. Chief Administrative Office recommending the Board: 1) Approve and authorize the Chair to sign the Tahoe South Shore Transit Joint Powers Authority Agreement in order to improve the transit system on the south shore of Lake Tahoe; and 2) Conduct a site visit of points of interest within the Lake Tahoe Basin. (Only the City of South Lake Tahoe Manager and Mayor will be participating in the site visits. The other City of South Lake Tahoe Council Members will not be participating.) FUNDING: N/A 24-1797 Approved Pass
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50 12:30 P.M. - TIME ALLOCATION (Items will not be heard prior to the time stated)
51 OPEN FORUM
52 Open Forum is an opportunity for members of the public to address the Board of Supervisors on subject matter that is not on their meeting agenda and within their jurisdiction. Public comments during Open Forum are limited to three minutes per person. The Board Chair may limit public comment during Open Forum.
53 1:15 P.M. - TIME ALLOCATION (Items will not be heard prior to the time stated)
54 The Board will depart from 1901 Lisa Maloff Way at 1:15 PM to conduct the site visits described in Item 21 (24-1797) above. The meeting will be recessed while in transit and reconvened at each identified location no earlier than the arrival times specified. The public is invited to attend the site visits at each identified location at the times specified. Only the City of South Lake Tahoe Manager and Mayor will be participating in the site visits. The other City of South Lake Tahoe Council Members will not be participating. 1:15 pm - Begin Loading Board members and staff onto Shuttle 1:25 pm – Depart City Council Chambers • Right on Hwy 50, Straight through “Y” intersection. Continue on Hwy 89 to Inspiration Point 1:45 pm – Arrive Inspiration Point, Photo Op, possible option to have transit stop at Inspiration Point for photos • Welcome, Daniel Cressy, United States Forest Service 2:00 pm – Depart Inspiration Point for continuation to Vikingsholm parking lot. • Right on Hwy 89 2:05 pm – Arrive Vikingholm Parking Lot. Receive presentation by State Parks, TRPA, CalTrans • Welcome, Rob Griffith, California State Parks • Proposal-Summer 2025, Devin Middlebrook, Tahoe Regional Planning Agency • General Comment, Brian Alconcel, CalTrans • General Comment, Lt Crangle, California Highway Patrol 2:50 pm – Depart Vikingsholm parking lot for Ambulance Bay in South Lake Tahoe • Left on Hwy 89 • Left on Hwy 50 • Right into the El Dorado County Ambulance Bay 3:20 pm – Arrive at Ambulance Bay (3066 Lake Tahoe Blvd.) • Tour, Ryan Wagoner, Executive Director 3:50 pm – Depart Ambulance Bay/Return to Airport • Left on Hwy 50 • Left at the “Y” • Left on Lisa Maloff Way 4:00 pm – Arrive City Council Chambers 1901 Lisa Maloff Way
54 OPEN FORUM (See Attachment) 24-1874
55 ADJOURNED AT 4:32 P.M.
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