Board of Supervisors

https://edcgov-us.zoom.us/j/87835477382

Agenda — 71 items

1. 1 ADDENDUM
2. 2 Item 28 is hereby added to the Consent Calendar
3. 3 Although the County strives to offer remote participation, be advised that remote Zoom participation is provided for convenience only. In the event of a technological malfunction, the only assurance of live comments being received by the Board is to attend in person. Except for a noticed teleconference meeting, the Board reserves the right to conduct the meeting without remote access if there is a malfunction. PUBLIC PARTICIPATION INSTRUCTIONS: The Board of Supervisors meeting room will be open to the public. The meeting will continue to be live-streamed via Zoom and YouTube. Members of the public may address the Board in-person or via Zoom to make a public comment. The public should call into 530-621-7603 or 530-621-7610. The Meeting ID is 878 3547 7382. Please note you will be able to join the live-stream 15 minutes prior to the posted meeting start time. To observe the live stream of the Board of Supervisors meeting go to https://us06web.zoom.us/j/87835477382. To observe the Board of Supervisors meetings via YouTube, click https://www.youtube.com/channel/UCUMjDk3NUltZJrpw2CL7Zkg. If you are joining the meeting via zoom and wish to make a comment on an item, press the "raise a hand" button. If you are joining the meeting by phone, press *9 to indicate a desire to make a comment. Speakers will be limited to 3 minutes.By participating in this meeting, you acknowledge that you are being recorded. If you choose not to observe the Board of Supervisors meeting but wish to make a comment on a specific agenda item, please submit your comment in writing. You are encouraged to submit your comment in writing by 4:00 PM on the Monday before the meeting to ensure the Board of Supervisors has adequate time to review. Please submit your comment to the Clerk of the Board at edc.cob@edcgov.us. Your comment will be placed into the record and forwarded to the Board of Supervisors.
4. 4 PAGE BREAK
5. 5 Vision Statement Exceptional quality of life with a strong sense of community, rural character, managed growth, and opportunity for all. This institution is an equal opportunity provider and employer.
6. 6 Live Web Streaming and archiving of most Board of Supervisors meeting videos, all meeting agendas, supplemental materials and meeting minutes are available on the internet at: http://eldorado.legistar.com/Calendar.aspx The County of El Dorado is committed to ensuring that persons with disabilities are provided the resources to participate in its public meetings. Please contact the office of the Clerk of the Board if you require accommodation at 530-621-5390 or via email, edc.cob@edcgov.us, preferably no less than 24 hours in advance of the meeting. The Board of Supervisors is concerned that written information submitted to the Board the day of the Board meeting may not receive the attention it deserves. The Board Clerk cannot guarantee that any FAX, email, or mail received the day of the meeting will be delivered to the Board prior to action on the subject matter.
7. 7 The Board meets simultaneously as the Board of Supervisors and the Board of Directors of the Air Quality Management District, In-Home Supportive Services, Public Housing Authority, Redevelopment Agency and other Special Districts. For Purposes of the Brown Act § 54954.2 (a), the numbered items on this Agenda give a brief description of each item of business to be transacted or discussed. Recommendations of the staff, as shown, do not prevent the Board from taking other action. Materials related to an item on this Agenda submitted to the Board of Supervisors after distribution of the agenda packet are available for inspection during normal business hours in the public viewing packet located in Building A, 330 Fair Lane, Placerville or in the Board Clerk's Office located at the same address. Such documents are also available on the Board of Supervisors' Meeting Agenda webpage subject to staff's ability to post the documents before the meeting.
8. 8 PAGE BREAK
9. 9 PROTOCOLS FOR PUBLIC COMMENT
10. 10 Public comment will be received at designated periods as called by the Board Chair. Public comment on items scheduled for Closed Session will be received before the Board recesses to Closed Session. Except with the consent of the Board, individuals shall be allowed to speak to an item only once. On December 5, 2017, the Board adopted the following protocol relative to public comment periods. The Board adopted minor revisions to the protocol on August 24, 2021, incorporated herein: The Board wants all members of the public to feel welcome to speak, especially regarding controversial items. Time for public input will be provided at every Board of Supervisors meeting. Individuals will have three minutes to address the Board. If the three minutes are exceeded the speaker's microphone will be muted. Applause or other outbursts are not allowed in the Board Chambers. During noticed public hearings only, individuals authorized by organizations to speak to organizational positions may request additional time, up to five minutes. Public comment on certain agenda items designated and approved by the Board may be treated differently within specific time limits per speaker or a limit on the total amount of time designated for public comment. It is the intent of the Board that quasi-judicial matters have additional flexibility depending on the nature of the issue.The Board Chair may limit public comment during Open Forum.
11. 11 Individual Board members may ask clarifying questions but will not engage in substantive dialogue with persons providing input to the Board. If a person providing input to the Board creates a disruption by refusing to follow Board guidelines, the Board Chair may take the following actions: Step 1. Request the person adhere to Board guidelines. If the person refuses, the Board Chair may turn off the speaker’s microphone. Step 2. If the disruption continues, the Board Chair may order a recess of the Board meeting. Step 3. If the disruption continues, the Board Chair may order the removal of the person from the Board meeting.
12. 12 PAGE BREAK
13. 13 9:00 A.M. - CALLED TO ORDER
14. 14 INVOCATION AND PLEDGE OF ALLEGIANCE TO THE FLAG
15. 15 ADOPTION OF THE AGENDA AND APPROVAL OF CONSENT CALENDAR Adopt the Agenda and Approve the Consent Calendar Pass
16. 15 ADOPTION OF THE AGENDA AND APPROVAL OF CONSENT CALENDAR Approve the Consent Calendar Pass
17. 16 The Board may make any necessary additions, deletions or corrections to the agenda including moving items to or from the Consent Calendar and adopt the agenda and the Consent Calendar with one single vote. A Board member may request an item be removed from the Consent Calendar for discussion and separate Board action. At the appropriate time as called by the Board Chair, members of the public may make a comment on matters on the Consent Calendar prior to Board action.
18. 17 PAGE BREAK
19. 18 CONSENT CALENDAR
20. 1. Clerk of the Board recommending the Board Approve the Minutes from the regular meeting on January 14, 2025. 25-0203 Approved Pass
21. 20 GENERAL GOVERNMENT - CONSENT ITEMS
22. 2. Chief Administrative Office recommending the Board order the Auditor-Controller to disburse $706,630.02 to the El Dorado Hills County Water District (El Dorado Hills Fire Department) from its Development Impact Mitigation Fee account for new and replacement apparatus, vehicles, equipment, and facility costs due to growth within the District. FUNDING: Development Impact Fees. 25-0011 Approved Pass
23. 3. Chief Administrative Office recommending the Board: 1) Approve the Final Passage (Second Reading) of Ordinance 5221 to amend Title 9, Chapter 9.55, Camping and Storage of Personal Property on Private and Public Property, to regulate camping, sleeping, sitting, lying, and storage of personal property on private and public property; and 2) Approve the Final Passage (Second Reading) of Ordinance 5222 to amend Title 10, County Parking Lots, to add section 10.12.145, to regulate parking of vehicles in County- owned or operated lots as designated by Board of Supervisors Resolution; FUNDING: N/A 25-0067 Approved Pass
24. 4. Chief Administrative Office and Human Resources Department recommending the Board: 1) Approve the use of General Fund in the amount of $10,000 for the replenishment of the Employee Wellness Fund that is used for fitness classes and the annual Employee Appreciation Luncheon; and 2) Approve and authorize the Chair to sign Fiscal Year (FY) 2024-25 budget transfer moving $10,000 from Special Projects in the Non-Departmental General Fund to the Human Resources Department’s Wellness Fund. FUNDING: General Fund. 25-0182 Approved Pass
25. 5. Supervisor Laine and Clerk of the Board recommending the Board make the following appointment to the Meyers Advisory Council: Reappoint Joseph Cardinale, Member, Term Expiration 01/28/2029. FUNDING: N/A 25-0153 Approved Pass
26. 6. Supervisor Laine recommending the Board make the following appointment to the Civil Service Commission: Appoint Charles McKee, Member - Tahoe Basin Resident, Term Expiration 01/28/2029. FUNDING: N/A 25-0218 Approved Pass
27. 7. Supervisor Veerkamp recommending the Board make the following appointment to the Veteran Affairs Commission: Appoint Christopher Vinton, Member - District 3, Term Expiration 01/01/2029. FUNDING: N/A 25-0155 Approved Pass
28. 27 PAGE BREAK
29. 28 HEALTH AND COMMUNITY - CONSENT ITEMS
30. 8. Health and Human Services Agency (HHSA) recommending the Board receive and file the El Dorado County’s Data Notebook 2024 for California Behavioral Health Boards and Commissions. FUNDING: N/A 25-0007 Approved Pass
31. 9. Health and Human Services Agency (HHSA) recommending the Board: 1) Approve the use of the Mental Health First Aid (MHFA) and safeTALK Community Funding Assistance (CFA) Funding-Out Template Agreement attached (Attachment A), approved to form by County Counsel, to award Mental Health Services Act (MHSA) funding to qualified subawardees in Fiscal Year 2024-25 and FY 2025-26, in accordance with the budgeted MHFA and safeTALK Projects: CFA Program in an amount not to exceed $75,000 per fiscal year; 2) Authorize the HHSA Director, or Chief Assistant Director to execute the finalized Funding-Out Agreements using this template, contingent upon County Counsel and Risk Management approval, in an amount not to exceed $5,000 per each agreement, and for a term not to exceed one year, effective upon final execution through June 30 of the fiscal year in which each agreement is executed; 3) Authorize the HHSA Director, or Chief Assistant Director, to execute further documents relating to said template agreements, including amendments which do not exceed $5,000 per agreement and do not extend the term, contingent upon approval by County Counsel and Risk Management. FUNDING: 100% MHSA Funding. 24-1247 Approved Pass
32. 31 PAGE BREAK
33. 32 LAND USE AND DEVELOPMENT - CONSENT ITEMS
34. 10. Department of Transportation recommending the Board consider the following pertaining to the Diamond Springs Parkway Phase 1B Project, Capital Improvement Program project number 36105011, Contract 6558: 1) Approve and adopt the Plans and Contract Documents and authorize the Chair to sign the Plans; and 2) Authorize advertisement for construction bids. (District 3) FUNDING: Master Circulation and Funding Plan (52%), Traffic Impact Fees (27%), State Local Partnership Program (14%), Regional Surface Transportation Program (4%), State Highway Operation and Protection Program (3%), Tribe Funds (historical (<1%), and Road Fund (<1%). (Local and State Funds) 25-0053 Approved Pass
35. 11. Department of Transportation recommending the Board consider the following pertaining to the County Service Area 5 - Phase 3 Erosion Control Project, Capital Improvement Program project number 36107003, Contract 8849: 1) Approve and adopt the Plans and Contract Documents and authorize the Chair to sign the Plans; and 2) Authorize advertisement for construction bids with an estimated construction phase total cost of $699,000. (District 5) FUNDING: United States Forest Service (63%), County Service Area 5 Funds (25%), South Tahoe Public Utility District (4%), and Tahoe Regional Planning Agency/Water Quality (8%). 24-2109 Approved Pass
36. 12. Department of Transportation, Maintenance and Operations Division, recommending the Board: 1) Make findings pursuant to Section 3.13.030 (A) of the El Dorado County Ordinance Chapter 3.13, Contracting Out, that the janitorial services provided by the Contractors are in the public's best interest and the work can be more economically and feasibly performed by an independent contractor than County employees; 2) Authorize the Purchasing Agent to sign Amendment I to competitively procured Agreement for Services 7106 with Pro-Line Cleaning Services, Inc. to increase compensation by $50,000 for an amended not-to-exceed amount of $120,000.00 and extend the term for one (1) additional year, expiring January 31, 2026; and 3) Authorize the Purchasing Agent to sign Amendment I to competitively procured Agreement for Services 7059 with Building Services of CA and NV, LLC. to increase compensation by $40,000 for an amended not-to-exceed amount of $121,635 and extend the term for one (1) additional year, expiring February 1, 2026. FUNDING: Road Fund (100%). 25-0030 Approved Pass
37. 13. Environmental Management Department recommending the Board adopt and authorize the Chair to sign the following Resolutions authorizing the submittal of applications to the State of California, Department of Resources Recycling and Recovery: 1) Resolution 012-2025, for all eligible Individual Grants; 2) Resolution 013-2025, for all eligible Regional Grants; 3) Resolution 014-2025, for all eligible Individual Payment Programs; and 4) Resolution 015-2025, for all eligible Regional Payment Programs. FUNDING:  Non-General Fund / Various Grants and Payment Programs Awarded by the State of California, Department of Resources Recycling and Recovery. 24-2151 Approved Pass
38. 14. Planning and Building Department, Economic Development Division, recommending the Board consider the following: 1) In accordance with Board Policy A-6, accept an Engage, Empower, Implement Grant award in the amount of $250,000 as funding for the El Dorado County Housing Assessment and Taskforce Outreach; and 2) Authorize the Director of the Planning and Building Department to execute the grant agreement and subsequent amendments thereto that do not affect the dollar amount or the term and sign other grant-related documents as necessary, contingent upon approval by County Counsel and Risk Management. FUNDING: Engage, Empower, Implement Grant, Federal Funding (100%). 25-0041 Approved Pass
39. 15. Planning and Building Department, Tahoe Planning and Building Division, Stormwater Unit, recommending the Board consider the following: 1) Make findings in accordance with County Ordinance Code Chapter 3.13, Section 3.13.030 (C), Contracting Out, that due to the limited timeframes, temporary or occasional nature, or schedule for the project or scope of work, the ongoing aggregate of work to be performed is not sufficient to warrant the addition of permanent staff; 2) Approve and authorize the Chair to sign Agreement 9238 with Larry Walker Associates, Inc. for the provision of National Pollutant Discharge Elimination System Permit Technical and Regulatory Assistance, with a not-to-exceed amount of $100,000, and a term of three (3) years effective February 4, 2025; and 3) Authorize the Purchasing Agent to execute any further documents determined necessary related to Agreement 9238, including amendments which do not increase the not-to-exceed amount or term of the Agreement, contingent upon approval by County Counsel and Risk Management. FUNDING: National Pollutant Discharge Elimination System Program (50% General Fund and 50% Public Utility Franchise Fees). 24-2093 Approved Pass
40. 16. Surveyor's Office recommending the Board adopt and authorize the Chair to sign Resolution 011-2025 for Abandonment of Easement 24-0011, to abandon the Public Utility easement on Lot 211 of Waterford Unit 3, recorded in Book G of Subdivisions at Page 104, identified as Assessor's Parcel Number 110-213-007, located within the community of El Dorado Hills, at 2353 Carlisle Court. (District 1) FUNDING: Application Fees (General Fund). 25-0165 Approved Pass
41. 40 END CONSENT CALENDAR
42. 41 PAGE BREAK
43. 42 DEPARTMENT MATTERS (Items in this category may be called at any time)
44. 17. Treasurer-Tax Collector recommending the Board consider the following the Final Passage (Second Reading) of Ordinance 5223 to amend Title 5, Business License Ordinance, Section 5.08.160. (Cont. 1/28/2025, Item 17) FUNDING: N/A 24-2091 Continued Pass
45. 18. Planning and Building Department recommending the Board provide conceptual approval to amend Ordinance 5213 entitled “Planning and Building Department Fee Schedule" to make minor modifications to fees and to remove Cemetery Division Fees. FUNDING: N/A 25-0134 Approved Pass
46. 19. Clerk of the Board and Chief Administrative Office recommending the Board: 1) Provide direction to staff to amend the Board of Supervisors 2025 Regular Meeting Calendar Exhibit A with Option 1 (Attachment 2A), Option 2 (Attachment 2B) or another alternative (Cont. 11/12/2024, Item 27); and 2) Cancel the Special Board Budget meeting on April 23, 2025 and instead hold the Budget meeting on April 22, 2025 during the regular meeting held that day. FUNDING: N/A 24-1738 Approved Pass
47. 20. Clerk of the Board recommending the Board make Board Member appointments to various Boards, Commissions or Committees for 2025. Capital Southeast Connector JPA Current Member: Supervisor Turnboo Current Alternate: Supervisor Veerkamp Community Action Council Current Member: Vacant; Current Alternate: Vacant Pioneer Community Energy Current Member: Supervisor Hidahl Alternate Member: Supervisor Parlin FUNDING: N/A 24-1927 Approved Pass
48. 21. Chief Administrative Office recommending the Board recreate and appoint two members to a Fair Ad Hoc Committee. FUNDING: N/A 25-0209 Approved Pass
49. 48 PAGE BREAK
50. 49 9:00 A.M. - TIME ALLOCATION (Items will not be heard prior to the time stated)
51. 22. Supervisor Turnboo and Supervisor Veerkamp, in anticipation of the May and October commemorative visits for the 50th Anniversary of the establishment of our Sister City Program between Warabi, Japan and El Dorado County, recommending the Board: 1) Receive a brief presentation on the history of the program; 2) Receive an overview of the April 25th - May 2nd visit from Warabi representatives to El Dorado County and the October 31st - November 7th visit of our El Dorado County representatives to Warabi, Japan; 3) Join in the recognition of Mr. Ryosuke Imai, former Warabi City Council member and one of the founders of the Sister City connection; 4) Hear about the project that is being proposed to commemorate the 50th anniversary. The construction of a Torii (see attachments for the image); the volunteer group would like to discuss the idea with the Board of Supervisors to see if the dedication of a space at the Placerville Library would be agreeable. FUNDING: N/A 25-0150 Approved Pass
52. 51 10:00 A.M. - TIME ALLOCATION (Items will not be heard prior to the time stated)
53. 23. Supervisor Parlin recommending the Board receive and file a presentation from the First 5 El Dorado Commission, El Dorado County Office of Education, and the Library Department on the Community Hubs Project history and plan for future programming and provide direction, if needed. FUNDING: 63% First 5 El Dorado and 37% General Fund. 25-0217 Approved Pass
54. 53 Page Break
55. 54 1:00 P.M. - TIME ALLOCATION (Items will not be heard prior to the time stated)
56. 55 OPEN FORUM
57. 56 Open Forum is an opportunity for members of the public to address the Board of Supervisors on subject matter that is not on their meeting agenda and within their jurisdiction. Public comments during Open Forum are limited to three minutes per person. The Board Chair may limit public comment during Open Forum.
58. 24. Chief Administrative Office recommending the Board receive and file presentations from the Sheriff's Office, District Attorney, Public Defender, Alternate Public Defender, Child Support Services, Health and Human Services Agency, and Library and Museum, outlining each department’s mission, structure, services, budget, role in the strategic plan, and upcoming policy issues. FUNDING: N/A 24-2082 Received and Filed
59. 58 BOARD MEMBER UPDATES: This is an opportunity for Board Members to provide short informational updates on matters of countywide concern and brief reports on meetings attended at the expense of the County, in accordance with Government Code § 53232.3. No action will be taken. (May be called at any time during the meeting)
60. 59 CAO UPDATE (May be called at any time during the meeting)
61. 60 ADJOURNED AT 5:39 P.M.
62. 60 The Board recessed to Closed Session at 4:17 P.M.
63. 61 PAGE BREAK
64. 62 CLOSED SESSION
65. 25. Pursuant to Government Code Section 54957.6 - Conference with Labor Negotiator: County Negotiator: Director of Human Resources and/or designee. Employee organizations: El Dorado County Employees’ Association, Local 1, AFSCME Council 57 representing employees in the Supervisory, Professional, and General Bargaining Units; Operating Engineers Local No. 3 representing employees in the Trades & Crafts and Corrections Bargaining Units; El Dorado County Criminal Attorneys’ Association representing employees in the Criminal Attorney Unit; El Dorado County Managers’ Association representing employees in the Management Unit; Deputy Sheriff’s Association representing employees in the Law Enforcement Unit; El Dorado County Probation Officers Association representing employees in the Probation Bargaining Unit; El Dorado County Law Enforcement Management Association representing employees in the Law Enforcement Sworn Management Unit; and unrepresented employees in the Department Head, Unrepresented Management, and Confidential units. 25-0035 No Action Reported.
66. 26. Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Title:Yee, De Anna Claim No. 23.00153 Number of potential cases: (1). 25-0065 No Action Reported.
67. 27. Conference with Legal Counsel - Significant Exposure to Litigation pursuant to Government Code Section 54956.9(d)(2). Title: Potential lawsuit challenging Traffic Impact Fee update. Number of potential cases: (1). 25-0215 Action Reported
68. 66 Page Break
69. 67 ADDENDUM
70. 68 GENERAL GOVERNMENT - CONSENT ITEMS
71. 28. Supervisor Laine recommending the Board make the following appointment to the Fair Association Board of Directors: Appoint Douglas Williams, Member - Tahoe Basin Resident, Term Expiration 01/05/2027. FUNDING: N/A 25-0219 Approved Pass