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Board of Supervisors

November 18, 2025 ·9:00 AM Final ·330 Fair Lane, Building A Placerville, CA OR Live Streamed - Click above to view

https://edcgov-us.zoom.us/j/83616655421

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 76 items

1 Although the County strives to offer remote participation, be advised that remote Zoom participation is provided for convenience only. In the event of a technological malfunction, the only assurance of live comments being received by the Board is to attend in person. Except for a noticed teleconference meeting, the Board reserves the right to conduct the meeting without remote access if there is a malfunction. PUBLIC PARTICIPATION INSTRUCTIONS: The Board of Supervisors meeting room will be open to the public. The meeting will continue to be live-streamed via Zoom and YouTube. Members of the public may address the Board in-person or via Zoom to make a public comment. The public should call into 530-621-7603 or 530-621-7610. The Meeting ID is 836 1665 5421. Please note you will be able to join the live-stream 15 minutes prior to the posted meeting start time. To observe the live stream of the Board of Supervisors meeting go to https://us06web.zoom.us/j/83616655421. To observe the Board of Supervisors meetings via YouTube, click https://www.youtube.com/channel/UCUMjDk3NUltZJrpw2CL7Zkg. If you are joining the meeting via zoom and wish to make a comment on an item, press the "raise a hand" button. If you are joining the meeting by phone, press *9 to indicate a desire to make a comment. Speakers will be limited to 3 minutes. By participating in this meeting, you acknowledge that you are being recorded. If you choose not to observe the Board of Supervisors meeting but wish to make a comment on a specific agenda item, please submit your comment in writing. You are encouraged to submit your comment in writing by 4:00 PM on the Monday before the meeting to ensure the Board of Supervisors has adequate time to review. Please submit your comment to the Clerk of the Board at edc.cob@edcgov.us. Your comment will be placed into the record and forwarded to the Board of Supervisors.
2 Vision Statement Exceptional quality of life with a strong sense of community, historical heritage, rural character, managed growth, and opportunity for all. This institution is an equal opportunity provider and employer.
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3 Live Web Streaming and archiving of most Board of Supervisors meeting videos, all meeting agendas, supplemental materials and meeting minutes are available on the internet at: http://eldorado.legistar.com/Calendar.aspx The County of El Dorado is committed to ensuring that persons with disabilities are provided the resources to participate in its public meetings. Please contact the office of the Clerk of the Board if you require accommodation at 530-621-5390 or via email, edc.cob@edcgov.us, preferably no less than 24 hours in advance of the meeting. The Board of Supervisors is concerned that written information submitted to the Board the day of the Board meeting may not receive the attention it deserves. The Board Clerk cannot guarantee that any FAX, email, or mail received the day of the meeting will be delivered to the Board prior to action on the subject matter.
4 The Board meets simultaneously as the Board of Supervisors and the Board of Directors of the Air Quality Management District, In-Home Supportive Services, Public Housing Authority, Redevelopment Agency and other Special Districts. For Purposes of the Brown Act § 54954.2 (a), the numbered items on this Agenda give a brief description of each item of business to be transacted or discussed. Recommendations of the staff, as shown, do not prevent the Board from taking other action. Materials related to an item on this Agenda submitted to the Board of Supervisors after distribution of the agenda packet are available for inspection during normal business hours in the public viewing packet located in Building A, 330 Fair Lane, Placerville or in the Board Clerk's Office located at the same address. Such documents are also available on the Board of Supervisors' Meeting Agenda webpage subject to staff's ability to post the documents before the meeting.
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6 PROTOCOLS FOR PUBLIC COMMENT
7 Public comment will be received at designated periods as called by the Board Chair. Public comment on items scheduled for Closed Session will be received before the Board recesses to Closed Session. Except with the consent of the Board, individuals shall be allowed to speak to an item only once. On December 5, 2017, the Board adopted the following protocol relative to public comment periods. The Board adopted minor revisions to the protocol on August 24, 2021, incorporated herein: The Board wants all members of the public to feel welcome to speak, especially regarding controversial items. Time for public input will be provided at every Board of Supervisors meeting. Individuals will have three minutes to address the Board. If the three minutes are exceeded the speaker's microphone will be muted. Applause or other outbursts are not allowed in the Board Chambers. During noticed public hearings only, individuals authorized by organizations to speak to organizational positions may request additional time, up to five minutes. Public comment on certain agenda items designated and approved by the Board may be treated differently within specific time limits per speaker or a limit on the total amount of time designated for public comment. It is the intent of the Board that quasi-judicial matters have additional flexibility depending on the nature of the issue.The Board Chair may limit public comment during Open Forum.
8 Individual Board members may ask clarifying questions but will not engage in substantive dialogue with persons providing input to the Board. If a person providing input to the Board creates a disruption by refusing to follow Board guidelines, the Board Chair may take the following actions: Step 1. Request the person adhere to Board guidelines. If the person refuses, the Board Chair may turn off the speaker’s microphone. Step 2. If the disruption continues, the Board Chair may order a recess of the Board meeting. Step 3. If the disruption continues, the Board Chair may order the removal of the person from the Board meeting.
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10 9:00 A.M. - CALLED TO ORDER
11 INVOCATION AND PLEDGE OF ALLEGIANCE TO THE FLAG
11 9:00 A.M. - CALLED TO ORDER
12 ADOPTION OF THE AGENDA Approve the Consent Calendar Pass
13 The Board may make any necessary additions, deletions or corrections to the agenda.
14 APPROVAL OF THE CONSENT CALENDAR Approve the Consent Calendar Pass
15 A Board member may request an item be removed from the Consent Calendar for discussion and separate Board action. At the appropriate time as called by the Board Chair, members of the public may make a comment on matters on the Consent Calendar prior to Board action.
15 APPROVAL OF THE CONSENT CALENDAR Approve the Consent Calendar Pass
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17 CONSENT CALENDAR
1. Clerk of the Board recommending the Board approve the Minutes from the regular meeting held on November 4, 2025. 25-1880 Approved Pass
19 GENERAL GOVERNMENT - CONSENT ITEMS
2. Procurement and Contracts, a division of the Chief Administrative Office (CAO), on behalf of the CAO Facilities Division, Environmental Management Department, and the Department of Transportation, recommending the Board: 1) Award Bid 2025-0158 for the purchase of Diesel Fuel and Winterization Fuel Additive to the lowest responsive bidder, Hunt and Sons, LLC of Sacramento, CA; 2) Authorize the Purchasing Agent to issue a purchase contract in the amount of $2,855,000 ($571,000/year) for a five-year term following Board approval; and 3) Authorize the Purchasing Agent to increase the purchase contract on an as needed basis as long as funding is available within the requesting department's budget. FUNDING: Road Fund for the Department of Transportation (Categories I, II, III), General Fund for Facilities (Categories IV & V), and CSA 10 Funding for Environmental Management (Category VI). 25-1828 Approved Pass
3. Procurement and Contracts, a division of the Chief Administrative Office, presenting a list of County surplus property and recommending the Board so declare and authorize disposal of same in accordance with the County's Procurement Policy C-17, Section 6.0 Surplus Property, thereof. FUNDING: Various. 25-1801 Approved Pass
4. Procurement and Contracts, a division of the Chief Administrative Office, recommending the Board declare a service weapon as surplus and approve the sale of the weapon to retiring Sheriff's Sergeant Birk Johnson. FUNDING: Funding received from the sales will be deposited into the General Fund. 25-1803 Approved Pass
5. Elections Department recommending the Board appoint Directors to Special Districts in lieu of election held on Tuesday, November 4, 2025. Lakeview Community Services District recommended appointment of: Matthew Wooden and Carol Larsen. Marble Mountain Community Services District recommended appointment of: Scott Green and John Michael O'Dell. FUNDING: N/A 25-1831 Approved Pass
6. Library Department recommending the Board: 1) Approve and authorize the Director of Library Services to sign Funding-In Agreement VET-24-0054 with the Sacramento Emergency Clean Air Transportation (SECAT), which provides up to $100,000 in funding to the County through the Sacramento Metropolitan Air Quality Management District for purchase of the replacement electric bookmobile with a term effective upon execution until December 31, 2029; 2) Approve and authorize the Director of Library Services to sign Funding-In Agreement voucher request REQ-0002960 with the Clean Truck and Bus Voucher Incentive Project (HVIP), which provides a $60,000 funding voucher to the vehicle manufacturer, reducing the cost of the vehicle for the County; and 3) Authorize the Director of Library Services to execute future amendments related to these agreements that do not increase Net County Cost, contingent upon County Counsel and Risk Management approval, as applicable, and subsequent administrative documents or required fiscal or programmatic reports. FUNDING: SECAT and HVIP Funding. 25-1839 Approved Pass
7. Supervisor Parlin, based on the recommendation of the First 5 El Dorado Children and Families Commission, recommending the Board receive and file the First 5 El Dorado Commission Fiscal Year 2025-2028 Strategic Plan, updated October 13, 2025. FUNDING: N/A 25-1875 Approved Pass
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27 HEALTH AND COMMUNITY - CONSENT ITEMS
8. Health and Human Services Agency (HHSA) recommending the Board: 1) Receive and review the County of El Dorado’s Children’s Medical Services (CMS) Program Projected Budget for Fiscal Year 2025-26 specific to the Department of Health Care Services (DHCS) California Children’s Services (CCS) Administrative (Admin) budget in the amount of $701,212, Health Care Program for Children in Foster Care (HCPCFC) budget in the amount of $542,506, and Medical Therapy Program (MTP) budget in the amount of $548,471; 2) Authorize the Chair to sign the CCS and HCPCFC Certification Statements; and 3) Delegate authority to the HHSA Director, or Chief Assistant Director, to execute any further documents or reports related to these programs. FUNDING: Federal, State and County General Fund: CCS Admin: 11% Federal, 23% County match, 6% State; HCPCFC: 4% Federal, 11% County match, 3% State; CCS MTP: 2% Federal 14% State and 26% County match. 25-1641 Approved Pass
9. Health and Human Services Agency (HHSA) recommending the Board: 1) Authorize the Chair to execute Intergovernmental Agreement 25-50128 (Fenix 9782) with Department of Health Care Services (DHCS), a reimbursement-based revenue agreement with a “zero-dollar” maximum obligation, allowing the County as the Mental Health Plan (MHP) provider to not be limited to a specified reimbursement amount for Medi-Cal covered specialty mental health services (SMHS), for the retroactive term effective July 1, 2025, through December 31, 2026, along with the accompanying Contractor Certification Clause, which is required to be returned to DHCS with the Agreement; 2) Authorize the HHSA Director, or Chief Assistant Director to execute amendments to Agreement 9782 which does not increase Net County Cost; and 3) Authorize the HHSA Director, Chief Assistant Director, or Chief Financial Officer (as applicable) to execute programmatic, administrative and financial documents relating to the Agreement 9782. FUNDING: SMHS are funded through federal Medi-Cal, with match funding from State General Fund, Mental Health Services Fund and 2011 Behavioral Health Realignment. 25-1765 Approved Pass
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31 LAND USE AND DEVELOPMENT - CONSENT ITEMS
10. Department of Transportation recommending the Board receive and file Annual Mitigation Fee Act Reports for Fiscal Year 2024-25: 1) The Traffic Impact Fee Program in compliance with California Government Code Section 66006; 2) The Community Benefit Fee according to the Alto, LLC Development Agreement in compliance with California Government Code Sections 65865(e) and 66006; 3) The Developer fee programs of: Marble Valley, Serrano J7 Frontage Improvement, Bass Lake Hills Specific Plan Public Facilities Financing Plan, and Cool General Retail in compliance with California Government Code Sections 66006; and 4) The Intelligent Transportation System Program in compliance with California Government Code Sections 66006. FUNDING: Fee Programs. 25-1218 Approved Pass
11. Department of Transportation recommending the Board take the following actions pertaining to White Rock Road Widening Project, Capital Improvement Program project number 36105042: 1) Make findings in accordance with Sections 3.13.030(B) of the County Ordinance Code that the work requires specialty skills and qualifications not expressly identified in County classifications, and there is a need to engage with Helix Environmental Planning, Inc. for environmental review services; 2) Award Request for Proposal 2025-01265 to Helix Environmental Planning, Inc.; and 3) Approve and authorize the Chair to sign competitively bid Agreement 9847 with Helix Environmental Planning, Inc. in the amount of $262,435, for a term of three years upon final execution. (District 1) FUNDING: TIF - Zone C (100%) (Local). 25-1822 Approved Pass
12. Department of Transportation recommending the Board approve and authorize the Chair to sign Road Improvement Agreement 25-55112 for the Gateway El Dorado Hills Carson Crossing Drive, P22-0009, between the County and the Developer, Pacific Realty Associates, L.P. (District 2) FUNDING: Developer Funded. 25-1798 Approved Pass
13. Department of Transportation, Maintenance and Operations Division, recommending the Board: 1) Approve and authorize the Chair to sign the Notice of Acceptance with American Pavement Systems, Inc., for the 2025 Zone of Benefit Surface Treatment Projects, Contract 8465 for Road and Drainage Zones of Benefits (Zones); Deerfield Estates Zone 98605, Eastwood Park 5 Zone 98601, Black Oak Estates 6 Zone 98604, Black Oak Estates Zone 98603, Travois Zone 98610, Hollow Oak Zone 98606, Creekside Greens Units 2 & 3 Zone 98607, Highland View Unit 3A Zone 98609, and West Valley Village Zone 98612; and 2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period. (Districts 1, 2, &4) FUNDING: Zone of Benefit Special Taxes (95%), Tribe (5%). 25-1797 Approved Pass
14. Planning and Building Department recommending the Board receive and file the Annual Mitigation Fee Act Reports for Fiscal Year 2024-25 for: 1) Ecological Preserve Fee Program in compliance with California Government Code Section 66006; 2) Oak Woodland Conservation Fee Program in compliance with California Government Code Section 66006; 3) Heritage Carson Creek Community Benefit Fee Program in compliance with 65865(e) and 66006; and 4) Affordable Housing Fee Program in compliance with 65865(e) and 66006. FUNDING: Fee Programs. 25-1219 Approved Pass
15. Planning and Building Department, Economic Development Division recommending the Board to approve and adopt Resolution 172-2025 updating the Strategic Economic Enhancement Development Committee (SEED) and expanding the committee’s scope of work and provide direction if necessary. FUNDING: N/A 25-1887 Approved Pass
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39 LAW AND JUSTICE - CONSENT ITEMS
16. Sheriff’s Office recommending the Board: 1) Authorize the Chair to sign Agreement 9882 in the amount of $278,000 with CA Leo Technologies, LLC. from February 1, 2026 to January 31, 2029, for use of Verus software systems and services for recording, analyzing and transcribing inmate phone calls for potential criminal activity; and 2) Authorize the Purchasing Agent to approve amendments and increase the Agreement on an "as-needed" basis during the term if funding is available within the requesting department's budget. FUNDING: General Fund (50%) and Inmate Welfare Fund (50%). 25-1859 Approved Pass
17. Sheriff’s Office recommending the Board: 1) Approve and authorize the Sheriff to participate, apply for, and sign the Fiscal Year (FY) 2026-27 Boating Safety and Enforcement Financial Aid Contract with the California Department of Parks and Recreation Division of Boating and Waterways in the amount of $319,546 for the term July 1, 2026, through June 30, 2027, to provide revenue to support boating safety and enforcement activities on the County’s rivers and lakes, contingent upon County Counsel approval; 2) Approve and authorize the Chair to sign Resolution 171-2025 adopting language pursuant to Harbors and Navigation Code Section 663.7(e) relative to the use of 100% of the annual Boat Taxes in conjunction with the FY 2026-27 Boating Safety and Enforcement Financial Aid Contract with the California Department of Parks and Recreation Division of Boating and Waterways for the Sheriff’s Office annual Boating Safety and Enforcement Program; 3) Authorize the County Auditor to certify the amount of prior year vessel taxes received by the County; and 4) Authorize the Sheriff or Agency Chief Fiscal Officer of the Sheriff’s Office to sign each reimbursement claim. FUNDING: State of California Department of Parks and Recreation Division of Boating and Waterways Boating Safety and Enforcement Financial Aid (63%) and County Boat Taxes (37%). 25-1858 Approved Pass
18. Sheriff's Office recommending the Board: 1) Adopt and authorize the Chair to sign Resolution 170-2025 approving the acceptance of grant funds from the California State Parks, Off Highway Vehicle (OHV) Division Grant Program in the amount of $148,854 for law enforcement services on the Rubicon Trail and OHV areas within El Dorado County; and 2) Approve and authorize the Sheriff to sign the OHV Grant Project Agreement G25-03-07-L01 in the amount of $148,854 with the California Department of Parks and Recreation for the term October 18, 2025 through October 17, 2026. FUNDING: OHV Grant Funds (75%) and a required match from the Sacramento Municipal Utility District Upper American River Project Federal Energy Regulatory Commission Special Revenue Fund (25%). 25-1857 Approved Pass
19. Probation Department recommending the Board: 1) Make findings that the provision of drug and alcohol testing services provided by Contractor are in the public's best interest and that there are specialty skills, qualifications, and equipment not expressly identified in County classifications involved in the performance of the work in accordance with El Dorado County Ordinance Code, Chapter 3.13.030(b); 2) Make findings in accordance with Procurement Policy C-17 3.4.2(f) exempting the competitive bidding process, with Purchasing Agent concurrence, because “The procurement is for goods where the continuity of providers will provide efficiency or critical knowledge, and other providers of the goods cannot provide similar efficiencies or critical knowledge”; 3) Approve and authorize the Chair to sign retroactive Agreement 9496 with Redwood Toxicology Laboratory, Inc. to provide drug and alcohol testing on an "as requested" basis for Probation Department clients with an amount not to exceed $180,000 for the period of May 17, 2025, through May 16, 2028; and 4) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 9496, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: General Fund (80%), Substance Abuse Focus Grant (10%), Juvenile Justice Crime Prevention Act (10%) revenues. 25-0271 Approved Pass
44 END CONSENT CALENDAR
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46 DEPARTMENT MATTERS (Items in this category may be called at any time)
20. Department of Transportation recommending the Board receive and file a road maintenance update presentation, and provide direction if necessary. FUNDING: N/A 25-1766 Received and Filed
21. Clerk of the Board and Chief Administrative Office, based on the Board’s direction at the Good Governance Workshop, recommending the Board: 1) Discuss potential adjustments to the format of regular Board meetings; 2) Consider and discuss potential revisions to Board Policy H-3, Consent Calendar and Board Policy A-16, Proclamation; 3) Direct the Chief Administrative Office to return to the Board with a discussion on other adjustments that could create efficiencies at regular Board meetings; and 4) Provide direction to staff regarding the above discussion, if necessary. FUNDING: N/A 25-1864 Approved Pass
49 9:15 A.M. - TIME ALLOCATION (Items will not be heard prior to the time stated)
22. HEARING - Department of Transportation recommending the Board: 1) Conduct a public hearing to receive public comment of all interested parties for or against the dissolution of the Cavalry Meadows Drainage Zone of Benefit 98379; 2) Make findings consistent with the County's Policy and Procedure Guidelines for Creation and Administration of Zones of Benefit within a County Service Area, as amended September 10, 2024; 3) If there is no majority protest, adopt and authorize the Chair to sign Resolution 167-2025. 4) Approve the transfer of any remaining funds to the General Fund. (4/5 vote required) (District 4) FUNDING: Cavalry Meadows Zone of Benefit Assessments. (100%) 25-1167 Approved Pass
23. HEARING - Department of Transportation recommending the Board: 1) Conduct a public hearing to receive public comment of all interested parties for or against the dissolution of the Sundown Estates Drainage Zone of Benefit 98378; 2) Make findings consistent with the County's Policy and Procedure Guidelines for Creation and Administration of Zones of Benefit within a County Service Area, as amended September 10, 2024; 3) If there is no majority protest, adopt and authorize the Chair to sign Resolution 168-2025; and 4) Approve the transfer of any remaining funds in the account to the General Fund. (4/5 vote required) (District 4) FUNDING: Sundown Estates Zone of Benefit Assessments. (100%) 25-1169 Approved Pass
24. HEARING - Department of Transportation, Maintenance and Operations Division, recommending the Board: 1) Conduct a public hearing to receive public comment of all interested parties for or against the dissolution of the Barnett Business Park Zone of Benefit 98534; 2) Make findings consistent with the County's Policy and Procedure Guidelines for Creation and Administration of Zones of Benefit within a County Service Area, as amended September 10, 2024; 3) If there is no majority protest, adopt and authorize the Chair to sign Resolution 169-2025; and 4) Approve the transfer of any remaining funds in the account to the General Fund. (4/5 vote required) (District 4) FUNDING: Barnett Business Park Zone of Benefit Assessments. (100%) 25-1200 Approved Pass
53 9:45 A.M - Time Allocation (Items will not be heard prior to time stated)
25. Department of Transportation recommending the Board Approve the Final Passage (Second Reading) of Ordinance 5249 amending County Ordinance code Section 10.12.180, Parking, Snow Removal - Interference Prohibited and Section 10.12.184 Parking, Snow Removal - Interference Prohibited Lake Tahoe Basin Watershed Area. FUNDING: Road Fund. (100%) 25-1748 Approved Pass
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56 10:30 A.M. - TIME ALLOCATION (Items will not be heard prior to the time stated)
26. HEARING - Library Department recommending the Board: 1) Adopt and authorize the Chair to sign Resolution 152-2025 setting for election a measure proposing renewal of the Library Special Tax in County Service Area 10, Zone F, South Lake Tahoe at the June 2, 2026, primary election to replace the expiring library special tax; and 2) Adopt and authorize the Chair to sign Resolution 153-2025 setting for election a measure proposing renewal of the Library Special Tax in County Service Area 10, Zone G, Georgetown at the June 2, 2026, primary election to replace the expiring library tax. FUNDING: Library Special Taxes. 25-1736 Approved Pass
27. Health and Human Services Agency (HHSA) recommending the Board receive and file an annual report from the El Dorado County Community Action Council (CAC) and provide direction, if necessary. FUNDING: N/A 25-1614 Received and Filed
59 1:00 P.M. - TIME ALLOCATION (Items will not be heard prior to the time stated)
60 OPEN FORUM
61 Open Forum is an opportunity for members of the public to address the Board of Supervisors on subject matter that is not on their meeting agenda and within their jurisdiction. Public comments during Open Forum are limited to three minutes per person. The Board Chair may limit public comment during Open Forum.
62 BOARD MEMBER UPDATES: This is an opportunity for Board Members to provide short informational updates on matters of countywide concern and brief reports on meetings attended at the expense of the County, in accordance with Government Code § 53232.3. No action will be taken. (May be called at any time during the meeting)
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63 CAO UPDATE (May be called at any time during the meeting)
64 ADJOURNED AT 5:32 P.M. in honor of Mark Ackerman
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65 OPEN FORUM (See Attachment) 25-1966
66 CLOSED SESSION
28. Conference with Legal Counsel - Existing Litigation pursuant to Government Code section 54956.9(d)(1). Title: Claim of Michele King vs. County of El Dorado. Sedgwick Workers’ Compensation Claim No. 20122000025. 25-1886 No Action Reported.
29. Conference with Real Property Negotiator - Government Code Section 54956.8: Properties: 6940 Perks Court (APN 327-130-18-100), 6910 Perks Court (APN 327-130-19-100), 6880 Perks Court (APN 327-130-20-100) and APN 327-130-79-100 (No address) County Negotiators: Sue Phillips, Interim Chief Administrative Officer or designee Negotiating Parties: State of California or designee Under Negotiation: Price and terms of payment for sale or lease. 25-1889 No Action Reported.
30. Pursuant to Government Code Section 54957- Public Employee Performance Evaluation. Title: Environmental Management Director. 25-1802 No Action Reported.