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BOARD OF PUBLIC WORKS

April 16, 2025 ·4:30 PM Approved

Virtual Meeting

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 47 items

  1. 1 The City of Madison is holding the Board of Public Works meeting virtually to help protect our community from the Coronavirus (COVID-19) pandemic. 1. Written Comments: You can send comments on agenda items to boardofpublicworks@cityofmadison.com 2. Register for Public Comment: • Register to speak at the meeting. Limited to three (3) minutes. • Register to answer questions. • Register in support or opposition of an agenda item (without speaking). If you want to speak at this meeting you must register. You can register at https://www.cityofmadison.com/MeetingRegistration. When you register to speak, you will be sent an email with the information you will need to join the virtual meeting. 3. Watch the Meeting: If you would like to join the meeting as an observer, please visit https://www.cityofmadison.com/watchmeetings. 4. Listen by Phone: (877) 853-5257 (Toll Free) Webinar ID: 896 6344 6214
  2. 2 page break
  3. 3 CALL TO ORDER/ROLL CALL
  4. 4 PUBLIC HEARING OF RESOLUTIONS AND SCHEDULE OF ASSESSMENT
  5. 5 DISCLOSURES AND RECUSALS
  6. 6 AGENDA ITEMS
  7. 1. Public Comments for Items not on the Agenda. 87861
  8. 2. Consider approving the Minutes of the Board of Public Works Meeting of Wednesday, April 2, 2025 and April 9, 2025. Approve the Minutes Pass
  9. 3. Consider a Report of the City Engineer regarding the results of a review of water resource impacts and the necessity of permits for public works construction projects on this agenda. 87862
  10. 4. At this time, a consent agenda will be moved with the recommended action listed for each item EXCEPT: 1) items which have registrants wishing to speak. 2) items which require an extraordinary (roll call) vote and are not included on the consent agenda by unanimous consent. 3) items which Board Members have separated out for discussion/debate purposes. Those numbers with an asterisk are consent agenda items. Adopt the Consent Agenda Pass
  11. 11 PUBLIC HEARING OF RESOLUTIONS AND SCHEDULE OF ASSESSMENTS
  12. 5. Approving Plans, Specifications, And Schedule Of Assessments For Buffalo Trail, Barron Court, Green Lake Pass Assessment District - 2025. (District 11) 87859 RECOMMEND TO COUNCIL TO ADOPT - PUBLIC HEARING Pass
  13. 13 page break
  14. 14 CHANGE ORDERS TO PUBLIC WORKS CONTRACTS
  15. 6. Change Order No. 19 to Contract 9361, State Street Garage Mixed-Use Project, to Stevens Construction Corp., for $127,451.40. (District 2). 87850 Approve Pass
  16. 7. Change Order No. 7 to Contract 9439, Mendota Grassman Greenway Flood Mitigation and Restoration, to Speedway Sand & Gravel, Inc., for $54,864.50. (District 19) 87854 Approve Pass
  17. 17 ITEMS REFERRED BY THE COMMON COUNCIL
  18. 8.* Authorizing the Mayor and the City Clerk to execute a contract between the City of Madison and KL Engineering, Inc., for planning and preliminary design engineering services for Regent Street from Randall Avenue to Park Street (District 8, District 13). 87873 RECOMMEND TO COUNCIL TO ADOPT - REPORT OF OFFICER Pass
  19. 19 PUBLIC WORKS CONSTRUCTION MANAGEMENT - PRIVATE CONTRACTS
  20. 9.* Approving plans and specifications for public improvements necessary for the project known as 1008 W Johnson Street and authorizing construction to be undertaken by the Developer, Private Contract No. 9650 (District 8) 87848 RECOMMEND TO COUNCIL TO ADOPT - REPORT OF OFFICER Pass
  21. 10.* Approving plans and specifications for public improvements necessary for the project known as 6624 Old Sauk Road and authorizing construction to be undertaken by the Developer, Private Contract No. 9614 (District 19) 87849 RECOMMEND TO COUNCIL TO ADOPT - REPORT OF OFFICER Pass
  22. 11.* Approving plans and specifications for public improvements necessary for the project known as 5818 Gemini Drive and authorizing construction to be undertaken by the Developer, Private Contract No. 9609 (District 3) 87857 RECOMMEND TO COUNCIL TO ADOPT - REPORT OF OFFICER Pass
  23. 12.* Approving plans and specifications for public improvements necessary for the project known as 720 E Washington Avenue and authorizing construction to be undertaken by the Developer, Private Contract No. 9636 (District 6) 87858 RECOMMEND TO COUNCIL TO ADOPT - REPORT OF OFFICER Pass
  24. 13.* Accepting sanitary sewer, storm sewer, and street improvements (including bituminous surface pavement) constructed by Private Contract In Woodstone - Phase 3, Private Contract No. 2358. (District 9) 87711 RECOMMEND TO COUNCIL TO ADOPT - REPORT OF OFFICER Pass
  25. 14.* Accepting storm sewer, street, and terrace improvements constructed by Private Contract for 2087 Atwood Avenue, Private Contract No. 7604 (District 6). 87846 RECOMMEND TO COUNCIL TO ADOPT - REPORT OF OFFICER Pass
  26. 15.* Accepting sanitary sewer, storm sewer, and street improvements (including bituminous surface pavement) constructed by Private Contract In Grandview Commons Phase 27, Private Contract No. 8972 (District 3). 87851 RECOMMEND TO COUNCIL TO ADOPT - REPORT OF OFFICER Pass
  27. 16.* Accepting street improvements (sidewalk) constructed by Private Contract In 1874 E Washington Avenue, Private Contract No. 9073 (District 12). 87855 RECOMMEND TO COUNCIL TO ADOPT - REPORT OF OFFICER Pass
  28. 28 page break
  29. 29 PUBLIC WORKS CONSTRUCTION MANAGEMENT - PUBLIC CONTRACTS
  30. 17.* Declaring the City of Madison's Mineral Point Road Assessment District - 2026. (District 1 and District 9) 87847 RECOMMEND TO COUNCIL TO ADOPT - REPORT OF OFFICER Pass
  31. 31 RESOLUTIONS APPROVING THE CONSTRUCTION OF PUBLIC WORKS PROJECTS
  32. 18.* Approving plans and specifications and authorizing the Board of Public Works to advertise and receive bids for Troy Drive and Green Avenue Sanitary Sewer with Resurfacing. (District 18) 87852 RECOMMEND TO COUNCIL TO ADOPT - REPORT OF OFFICER Pass
  33. 33 page break
  34. 19.* Approving plans and specifications and authorizing the Board of Public Works to advertise and receive bids for Fire Station 8 Lighting Retrofit. (District 3) 87853 RECOMMEND TO COUNCIL TO ADOPT - REPORT OF OFFICER Pass
  35. 35 MISCELLANEOUS
  36. 20. Appeals regarding prequalifications of various contractors to bid on City of Madison Public Works Projects, and contractors applying to be licensed Concrete Layers, Asphalt Pavers, and Mudjackers as approved by the City Engineer, if any.
  37. 21.* March 2025 BPW Change Order Report. 87856 Approve Pass
  38. 38 APPROVAL OF BIDS OPENED BY CITY ENGINEERING
  39. 22.* Awarding Public Works Contract No. 8757, Bartillon Sidewalk. (District 12) 87705 RECOMMEND TO COUNCIL TO ADOPT - REPORT OF OFFICER Pass
  40. 23.* Awarding Public Works Contract No. 8781, Evergreen Avenue, Ohio Avenue, and Sommers Avenue Assessment District - 2025. (District 15) 87706 RECOMMEND TO COUNCIL TO ADOPT - REPORT OF OFFICER Pass
  41. 24.* Awarding Public Works Contract No. 8794 Chip Sealing 2025 - West (District 9, District 11 and District 19) 87707 RECOMMEND TO COUNCIL TO ADOPT - REPORT OF OFFICER Pass
  42. 42 page break
  43. 25.* Awarding Public Works Contract No. 8795, Chip Sealing 2025 - South (District 14) 87708 RECOMMEND TO COUNCIL TO ADOPT - REPORT OF OFFICER Pass
  44. 26.* Awarding Public Works Contract No. 9617, Solar PV - Water Utility Olin Ave. (District 14) 87709 RECOMMEND TO COUNCIL TO ADOPT - REPORT OF OFFICER Pass
  45. 27.* Awarding Public Works Contract No. 9627, South Madison Demolitions and Site Restorations. (District 14) 87710 RECOMMEND TO COUNCIL TO ADOPT - REPORT OF OFFICER Pass
  46. 28. Awarding Public Works Contract No. 9633, CIPP 2025 Churchill Dr Water Main Rehabilitation. (District 10) 87860 RECOMMEND TO COUNCIL TO ADOPT - REPORT OF OFFICER Pass
  47. 47 ADJOURNMENT Adjourn Pass