Finance Committee

Council Chambers, 6th Floor

Agenda — 23 items

1. 1. Call meeting to order ▶ jump to 0:05
2. 2. Pledge of Allegiance ▶ jump to 0:16
3. 3. Roll call of membership ▶ jump to 0:56
4. 4. Approval of minutes from previous meeting
5. 5 3/11/24 Finance Committee minutes 24-0344 approved Pass
6. 5. Public Hearing/Appearances ▶ jump to 0:58
7. 6. Action Items ▶ jump to 1:00
8. 8 Request to award Unit J-24 Mini Storm Sewer Construction to M&E Construction in a total amount not to exceed $250,000. 24-0345 recommended for approval Pass ▶ jump to 2:16
9. 9 Request to award Unit C-24 Sidewalk Sawcutting to ASTI Sawing, Inc. in a total amount not to exceed $30,000. 24-0346 recommended for approval Pass ▶ jump to 3:17
10. 10 Request to accept Signals and ITS Standalone Program Grant funding from the Wisconsin DOT to replace signal equipment at controlled intersections. (This item shows as an action item on both Municipal Services Committee and Finance Committee Agendas) 24-0347 recommended for approval Pass ▶ jump to 3:46
11. 11 Request to award the City of Appleton AWWTP 2024 Light Fixture Replacement purchase order to Werner Electric Supply, Co. in the amount of $81,467.14 24-0348 recommended for approval Pass ▶ jump to 5:23
12. 12 Request to award the 2024 AWWTP Roof Replacement Project contract to Crafts, Inc. in the amount of $1,107,734 with a 6% contingency of $66,464 for a project total not to exceed $1,174,198. 24-0349 recommended for approval Pass ▶ jump to 6:31
13. 13 Request to award the Fire Station #6 and Fire Station #1 HVAC Upgrades Project contract to AMA Heating & Air Conditioning, Inc. in the amount of $467,042 with an 8% contingency of $37,364 for a project total not to exceed $504,406, along with the following budget amendment (2/3 vote of Council required): 2024 Telulah Park Pavilion Renovation Project - $50,000 2024 Fire Station #1 HVAC Upgrades Project +$50,000 24-0350 recommended for approval Pass ▶ jump to 8:00
14. 14 CEA Review Committee Report 24-0351 recommended for approval Pass ▶ jump to 8:22
15. 15 Request to approve the execution of MOUs for the following projects using ARPA funding, thus obligating the funds per ARPA requirements: Safe and Secure Cities Program $ 40,000 Neighborhood Watch Programming Integration $ 50,000 APD Basic Needs Team Space Remodel $ 50,000 Traffic Signal Control Safety Enhancements $ 360,000 Downtown Lighting Enhancements $ 15,000 Comprehensive Plan Updates & Sub-area Planning $ 400,000 Neighborhood Leadership Academy $ 100,000 Appleton Transit Center Renovation $ 1,800,000 24-0352 recommended for approval Pass
16. 16 Request to approve the 2023-2024 Budget carryover appropriations (2/3 vote of Council required): 1. Items not under contract $28,495,054 2. Items requesting special consideration $1,309,601 24-0353 recommended for approval Pass ▶ jump to 46:54
17. 17 Request to approve the following 2024 Budget amendments: Facilities Capital Projects Donations & Materials +$279,800 Land Improvements +$279,800 To record donation from Goodwill to cover 100% costs to remove existing surface and replace with a new ADA rubber surface at the Miracle League Field in Memorial Park. Agreement with Goodwill was approved at the May 3, 2023 Common Council meeting (2/3 vote of Council required). 24-0354 recommended for approval Pass ▶ jump to 49:13
18. 18 Request to approve the following transfers of ARPA grant funds to the Library project (2/3 vote of council required) ARPA Grant Fund Transfer Out - General Fund + $2,000,000 Fund Balance Applied + $2,000,000 General Fund Transfer In - ARPA Grant Fund + $2,000,000 Transfer Out - Facilities Capital Projects + $2,000,000 Facilities Capital Projects Fund Transfer In - General Fund + $2,000,000 Library Project + $2,000,000 24-0359 recommended for approval Pass ▶ jump to 50:13
19. 19 Request to approve the following 2023 Budget amendments: Community Development Block Grant Fund Federal Grants + $102,294 Grant Payments + $102,294 to record additional federal funds received in the Community Development Block Grant program (2/3 vote of Council required) Police Grants Fund Federal Grant + $ 63,232 Misc State Aids + $101,641 Misc Local Govt Aids + $ 29,977 Overtime Wages + $136,139 Training/Conferences + $ 22,479 Other Misc Supplies + $ 4,998 Protective Clothing + $ 4,760 Misc Equipment + $ 26,474 to record additional funds received for Police Grant programs (2/3 vote of Council required) Room Tax Administration Fund Room Taxes + $76,608 Other Contracts/Obligation + $76,608 to record additional room taxes received (2/3 vote of Council required) Wheel Tax Fund Wheel Tax + $29,821 Transfer Out - General Fund + $29,821 to record wheel taxes received (2/3 vote of Council required) Health COVID-19 ELC Grant Fund Health Grants + $11,458 Salaries/Fringe + $11,458 to record additional COVID-19 ELC Grant funds received (2/3 vote of Council required) Health COVID-19 PHEP Workforce Grant Fund Health Grants + $19,021 Salaries/Fringe + $19,021 to record additional COVID-19 PHEP Workforce Grant funds received (2/3 vote of Council required) Debt Service Fund Premium on Debt Issue + $41,862 Consulting Services + $41,862 to record additional expense related to the 2023 debt issue (2/3 vote of Council required) TIF #12 Fund Fund Balance Applied + $60,323 Other Contracts/Obligations + $60,323 to record payment required by developer agreement (2/3 vote of Council required) TIF #13 Fund Sale of City Property + $28,364 Recording Fees + $ 1,000 Salaries/Fringe + $26,864 Streets + $ 500 to record expense for recording fees, salary and fringe costs, and infrastructure after creation of TID (2/3 vote of Council required) General Fund Salaries/Fringe Benefits-Human Resources + $ 41,797 Salaries/Fringe Benefits-Parks & Rec + $130,993 Wage Reserve - $172,790 to allocate wage reserve funds (2/3 vote of Council required) 24-0356 recommended for approval Pass ▶ jump to 51:44
20. 7. Information Items ▶ jump to 51:47
21. 21 The following 2023-2024 Budget carryover appropriations were approved in accordance with Policy: 1. Amount under contract $34,086,731 2. Non-Lapsing Funds $1,937,184 24-0355 received and filed ▶ jump to 51:53
22. 22 The following 2023 Budget adjustments were approved by the Mayor and Finance Director in accordance with Policy: Lead Grant Fund Health Grants + $829 Salaries/Fringe + $829 to record additional Lead Grant funds received Health COVID-19 Vaccination Grant Fund Health Grants + $980 Medical/Lab Supplies + $980 to record additional Health COVID-19 Vaccination Grant funds received 24-0357 received and filed
23. 8. Adjournment adjourned Pass ▶ jump to 52:24