Finance Committee
Council Chambers, 6th Floor
Agenda — 25 items
- 1. Call meeting to order
- 2. Pledge of Allegiance
- 3. Roll call of membership
- 4. Approval of minutes from previous meeting
- 5 2/24/25 Finance Committee minutes
- 5. Public Hearing/Appearances
- 6. Action Items
- 8 CEA Review Committee Report
- 9 Request to approve 2024 - 2025 Budget carryover appropriations (2/3 vote of Council required): 1. Items not under contract $13,811,792 2. Items requesting special consideration $1,143,133
- 10 Request to award Unit C-25 Sidewalk Sawcutting to ASTI Sawing Inc in an amount not to exceed $30,000.
- 11 Request to award Unit J-25 Mini Storm Sewer to M&E Construction LLC in an amount not to exceed $250,000.
- 12 Request to award Unit Y-25 Lead/Galvanized Water Service Replacement to Scott Lamers Construction LLC in an amount not to exceed $486,212.08.
- 13 Request to award Unit S-25 Repair & Preventative Maintenance of Parking Structures to Restoration Systems Inc in the amount of $1,348,594.50 with at 3% contingency of $40,000 for a project total not to exceed $1,388,594.50.
- 14 Request to approve the acceptance of the Department of Natural Resources Safe Drinking Water Loan Program loan with 100% principal forgiveness in the amount of $618,975 for replacement of private lead service lines in Appleton.
- 15 Request to approve Change Order No. 1 to Contract 29-25 for W-25 Sewer and Water Construction, in the amount of $300,451, resulting in no change to the current $70,000 contingency. Overall contract increases from $2,312,222.22 to $2,612,673.22.
- 16 Request to approve Change Order #1 to Fabick Power Systems as part of the Appleton Water Treatment Facility Emergency Generator Control Equipment Project totaling $49,863.
- 17 Request to award the Appleton Wastewater Treatment Hardscapes and Truck Scale Project contract to Vinton Construction Company in the amount of $1,370,111.56 with a 15% contingency of $205,516 for a project total not to exceed $1,575,627.56.
- 17 Request to award the Appleton Wastewater Treatment Hardscapes and Truck Scale Project contract to Vinton Construction Company in the amount of $1,370,111.56 with a 15% contingency of $205,516 for a project total not to exceed $1,575,627.56.
- 7. Information Items
- 19 Contract 161-24 was awarded to Advance Construction Inc. for $366,302.00 with a contingency of $30,000.00 for Z-25 Watermain Reconstruction Ballard/I-41. No payments have been issued to date. Request final payment of $362,438.60.
- 20 The following Budget adjustments were approved by the Finance Director in accordance with Policy: General Fund - Library Library Admin - Other Reimbursements +$ 3,500 Library Admin - Training +$ 3,500 Materials Mgmt - Other Reimbursements +$21,000 Materials Mgmt - Book & Library Materials +$21,000 Children's - Other Reimbursements +$ 2,000 Children's - Office Supplies +$ 2,000 Library Admin - Donation +$11,981 Comm Partner - Supplies (Cultural Program) +$11,981 Library Grants - Other Reimbursements +$ 76 Library Grants - Books +$ 76 To reallocate OWLS Supporting Funds, Mapping Children's Play Grant, Fox Cities Reads and United Way donation
- 21 The following Budget adjustments were approved by the Mayor and Finance Director in accordance to Policy: General Fund - Fire Fire Admin - Donations & Memorials +$500 Community Partner - Misc Supplies +$500 To record donation from Community First Fox Cities Marathon General Fund - Police Misc Donation +$12,123 Misc Supplies +$12,123 To record Theodore B Lang Trust donation
- 22 Change Order #4 to Rohde Brothers, Inc. contract as part of the AWWTP Sludge Piping and Digester Heat Exchanger Replacement Project totaling $31,269 resulting in a decrease in contingency from $181,349 to $150,080.
- 23 The following 2024-2025 Budget carryover appropriations were approved in accordance with Policy: 1. Amount under contract $16,429,436 2. Non-Lapsing Funds $7,717,978
- 8. Adjournment