Finance Committee

Council Chambers, 6th Floor

Agenda — 19 items

1. 1. Call meeting to order ▶ jump to 0:20
2. 2. Pledge of Allegiance ▶ jump to 0:27
3. 3. Roll call of membership ▶ jump to 0:48
4. 4. Approval of minutes from previous meeting
5. 6 Finance Committee Meeting Minutes May 12, 2025 25-0613 approved Pass ▶ jump to 1:23
6. 5. Public Hearing/Appearances
7. 6. Action Items
8. 9 Request to apply for 2026 a Safe Drinking Water Loan and to approve a Resolution declaring official intent to reimburse expenditures for loan disbursement payments 25-0614 recommended for approval Pass ▶ jump to 5:02
9. 10 Request to approve two resolutions for the development of a corridor study and a comprehensive bike and pedestrian plan in support of SS4A Planning and Demonstration MPO Grant Applications 25-0678 recommended for approval Pass ▶ jump to 16:00
10. 11 Request to award sole source purchase of AWWTP Polymer Make-Down Systems to Polydyne Inc for total cost not to exceed $89,500 25-0618 recommended for approval Pass ▶ jump to 20:16
11. 12 Request to approve a resolution authorizing the Mayor and City Clerk to execute the Principal Forgiven Financial Assistance Agreement that contains the terms and conditions of the Safe Drinking Water Loan Program and award of $510,523 for the Project 25-0657 recommended for approval Pass ▶ jump to 21:34
12. 13 Request to approve the following 2025 Budget amendment: Water Utility Fund Lead Service Replacement + $510,523 Other Reimbursement Revenue + $510,523 To record acceptance of the Principal Forgiven Financial Assistance Loan for private-side lead services replacements (2/3 vote of Council required) 25-0658 recommended for approval Pass ▶ jump to 22:41
13. 14 Approve Change Order #6 to Rohde Brothers, Inc. contract as part of the AWWTP Sludge Piping and Digester Heat Exchanger Replacement Project totaling $111,247 resulting in a decrease in contingency from $134,357 to $23,110 25-0644 recommended for approval Pass ▶ jump to 24:24
14. 15 Request to approve amendment to increase ARPA Grant Administration contract with Booth Management Consulting, LLC by $70,000 for an amount not to exceed of $220,000 25-0677 recommended for approval Pass ▶ jump to 27:20
15. 7. Information Items ▶ jump to 27:24
16. 17 The following 2025 Budget adjustments were approved by the Mayor and Finance Director in accordance with Policy: Park & Recreation Ellen Kort Donations & Memorials + $7,925 Park Maintenance Other Contracts/Obligations + $7,925 To record grant funds to create a native habitat Wastewater Utility 2024 Aeration Process Upgrades - $7,700 Midway Road Lift Station Valve Vault + $7,700 For professional engineering services 25-0656
17. 18 Change Orders #2, #3, and #4 to Staab Construction contract as part of the AWWTP Phase 2 Belt Filter Press Equipment Upgrade Project totalling $84,851 resulting in a decrease in contingency from $185,662 to $100,811 25-0620
18. 19 Change Order #1 to Contract 16-25 Unit H-25 Lawe Street Bridge over Fox River Repairs Project with Norcon Corporation totaling $5,961.38 increase for a new not-to-exceed contract total of $209,907.38 resulting in a decrease in contingency from $20,394.60 to $14,433.22 25-0660
19. 8. Adjournment adjourned Pass ▶ jump to 27:40