Organizational Development Standing Committee

Council Chamber, 2nd Floor - City Hall

Agenda — 51 items

1. 1 Members Present
2. 2 Call to Order
3. 2 The Honorable Kristen Nye – Chair The Honorable Ann-Frances Lambert – Vice Chair The Honorable Katherine Jordan – Member The Honorable Nicole Jones – Member The Honorable Cynthia Newbille – Member The Honorable Ellen Robertson – Member The Honorable Reva Trammell – Member
4. 3 Chamber Emergency Evacuation Plan Announcement and Public Speaker Guidelines
5. 3 Absent
6. 4 Approval of Minutes
7. 4 The Honorable Andreas Addison – Member The Honorable Stephanie Lynch – Member
8. 5 April 1, 2024 - Organizational Development Meeting Minutes CD.2024.130
9. 5 Others in Attendance
10. 6 Reports from City Administration, Council Staff and Other Parties
11. 6 Laura Drewry, City Attorney LaTesha Holmes, Council Chief of Staff Adam Poser, Deputy Council Chief of Staff Tabrica Rentz, Deputy City Attorney Candice Reid, City Clerk RJ Warren, Deputy City Clerk
12. 7 Council Chief of Staff Updates
13. 8 Reports of Standing Committees
14. 8 Chair Kristen Nye called the meeting to order at 4:04 p.m., and presided.
15. 9 Education and Human Services
16. 10 Finance and Economic Development
17. 10 Upon the Chair's request, Deputy City Clerk RJ Warren provided information on the appropriate manner in which the Council Chamber is to be evacuated in the event of an emergency, along with public speaker guidelines.
18. 11 Governmental Operations
19. 11 page break
20. 12 Land Use, Housing and Transportation
21. 12 Agenda Amendment
22. 13 Public Safety
23. 13 Member Cynthia Newbille moved to amend the agenda as follows:
24. 14 page break
25. 15 Paper(s) for Consideration
26. 15 The motion was seconded and approved: Ayes 6, Jordan, Jones, Robertson, Trammell, Newbille, Nye. Noes None. Lambert was excused.
27. 1. To request that the Chief Administrative Officer cause the preparation of a study to identify a location in the Shockoe Bottom area of the city of Richmond for the National Slavery Museum. recommended for continuance
28. 17 Discussion Item(s)
29. 17 There were no corrections or amendments to the minutes of the Monday, April 1, 2024 Organizational Development Standing Committee meeting, at 4:00 p.m., and the minutes were approved as presented.
30. 18 Council Transition Planning
31. 19 Council Chief of Staff Handout CD.2024.153
32. 20 Meeting and Event Announcements for Districts
33. 21 Council Chief of Staff (CCOS) LaTesha Holmes provided members with an update regarding the Office of the Council Chief of Staff, Council's budget review process, Council's Civilian Review Board, legislative priorities related to the Virginia General Assembly, and the upcoming Council Advance event to address and review Council policies and procedures.
34. 23 City Council standing committee chairs provided members with an update regarding committee action.
35. 24 Chair Kristen Nye informed members that a joint meeting would be held involving Richmond Redevelopment and Housing Authority (RRHA) executive leadership, RRHA Board of Commissioners, city administration and Council on May 14, 2024, at 2:00 p.m., at the Library of Virginia, to discuss the topics of eviction and rent collection processes in RRHA communities.
36. 25 Member Ellen Robertson stated her concerns about the process of establishing and scheduling joint meetings involving Council and other entities.
37. 26 Chair Nye provied additional information regarding the process for establishing the joint meeting to address RRHA matters.
38. 27 Member Ellen Robertson requested that an internal policy be established related to committee chairs requesting a joint committee meeting.
39. 28 Member Cynthia Newbille provided an update regarding the Finance and Economic Development Standing Committee's review of the city's budget surplus policy.
40. 29 Member Katherine Jordan provided an update on the Governmental Operations Standing Committee's review of legislation, which included ordinances related to the relocation of certain polling places.
41. 30 Member Robertson stated her concerns about the possible need to change the location of voting Precinct 606, and she noted that additional action may be required.
42. 32 There were no papers for consideration.
43. 35 Chair Kristen Nye provided members with an update regarding the upcoming 2024 General Election, Council transition planning, and required Conflict of Interests Act (COIA) and Freedom of Information Act (FOIA) trainings.
44. 36 A copy of the material provided has been filed.
45. 38 Meeting and Event Announcements for Districts
46. 39 Chair Nye informed members that Council staff had the ability to promote and inform the public about Councilmember announcements that are provided at the end of Formal meetings. Chair Nye stated that if members are interested, they can provide a written copy of Councilmember announcements to the Council Chief of Staff, and she also noted that if the announcements are provided prior to Formal meetings, then they could be translated to Spanish.
47. 40 Member Reva Trammell requested an opportunity for Councilmmbers to meet new Council staff.
48. 41 Member Nicole Jones stated her support for the promotion of announcements, but noted she wanted to ensure that services are not duplicated when Councilmembers make similar announcements that note the same events or issues.
49. 42 Council Chief of Staff LaTesha Holmes stated that the intent is to enhance the outreach of announcements by placing the information on the city's website and Council's social media accounts in written form.
50. 43 Adjournment
51. 44 There being no further business, the meeting adjourned at 4:52 p.m.