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Organizational Development Standing Committee

July 1, 2024 ·4:00 PM Final

Council Chamber, 2nd Floor - City Hall

Agenda PDF 📹 Watch video Official record ↗

Agenda — 61 items

  1. 1 Members Present
  2. 2 Call to Order
  3. 2 The Honorable Kristen Nye – Chair The Honorable Ann-Frances Lambert – Vice Chair (early departure) The Honorable Andreas Addison – Member The Honorable Nicole Jones – Member The Honorable Katherine Jordan – Member The Honorable Stephanie Lynch – Member (late arrival) The Honorable Cynthia Newbille – Member The Honorable Ellen Robertson – Member The Honorable Reva Trammell – Member (early departure)
  4. 3 Chamber Emergency Evacuation Plan Announcement
  5. 3 Others in Attendance
  6. 4 Approval of Minutes
  7. 4 LaTesha Holmes, Council Chief of Staff Tori Cotman, Assistant City Attorney Laura Drewry, City Attorney Adam Poser, Deputy Council Chief of Staff Candice Reid, City Clerk RJ Warren, Deputy City Clerk
  8. 5 June 3, 2024 - Organizational Development Meeting Minutes CD.2024.208
  9. 6 Reports from City Administration, Council Staff and Other Parties
  10. 6 Chair Kristen Nye called the meeting to order at 4:11 p.m., and presided.
  11. 7 Department of Public Works (DPW) Transportation Presentation
  12. 8 Department of Public Works Presentation CD.2024.223
  13. 8 Upon the Chair's request, Deputy City Clerk RJ Warren provided information on the appropriate manner in which the Council Chamber is to be evacuated in the event of an emergency.
  14. 9 American Rescue Plan Act (ARPA) Quarterly Report
  15. 10 There were no corrections or amendments to the minutes of the Monday, June 3, 2024 Organizational Development Standing Committee meeting, at 4:00 p.m., and the minutes were approved as presented.
  16. 10 ARPA Quarterly Report O.D. Presentation CD.2024.243
  17. 11 Department of Parks, Recreation and Community Facilities Parks Master Plan
  18. 12 Department of Parks, Recreation and Community Facilities Parks Master Plan Presentation CD.2024.225
  19. 13 Council Chief of Staff Updates ~ LaTesha Holmes, Council Chief of Staff
  20. 14 page break
  21. 14 Bobby Vincent, Director of Public Works, provided the committee with a presentation that addressed the DPW's paving and traffic calming program.
  22. 15 Reports of Standing Committees
  23. 15 A copy of the material provided has been filed.
  24. 16 Education and Human Services
  25. 17 Finance and Economic Development
  26. 17 Vice Chair Ann-Frances Lambert inquired about DPW's plan to address sidewalks damaged by large tree roots.
  27. 18 Governmental Operations
  28. 18 Director Vincent stated DPW monitors the city's tree inventory and removes dangerous or damaged trees. Director Vincent also stated that DPW plants 2000 trees a year. Director Vincent further stated that the trees planted are more appropriate for an urban setting, such as crape myrtles and other trees with small root systems.
  29. 19 Land Use, Housing and Transportation
  30. 19 Member Stephanie Lynch arrived at 4:26 p.m. and was seated.
  31. 20 Public Safety
  32. 20 Member Andreas Addison stated that he believed it was more important that sidewalks be fixed and walkable, than trying to preserve trees with overgrown roots.
  33. 21 Paper(s) for Consideration
  34. 21 Member Stephanie Lynch inquired if Central Virginia Transportation Authority (CVTA) funding was effectively used to improve transportation efforts in the city. Member Lynch also stated that it was important that Council advocate for transportation funding when establishing its legislative agenda for the upcoming Virginia General Assembly Session.
  35. 22 There were no papers for consideration.
  36. 22 Director Vincent stated that the city receives between $15,000,000 and $17,000,000 in CVTA funds, and that the city allocates the received funds towards immediate small scale projects such as sidewalk improvements, street cleaning, and roadway maintenance.
  37. 23 Discussion Item(s)
  38. 23 Director Vincent concluded his report and asked that Council avoid using legislation to address speeding in the city, and instead work with DPW to address speeding issues.
  39. 24 None
  40. 25 Lincoln Saunders, Chief Administrative Officer (CAO), provided the committee with a presentation and supplemental information regarding the ARPA quarterly report.
  41. 26 A copy of the material provided has been filed.
  42. 28 Member Stephanie Lynch inquired about the process for issuing requests for proposals (RFPs) for projects supported by APRA funding.
  43. 29 CAO Saunders stated that though some construction projects have yet to start, the city is not in danger of missing any designated federal deadlines for allocating ARPA funds.
  44. 30 Chris Frelke, Department of Parks, Recreation and Community Facilities Director, stated RRPs are set to issue within two weeks regarding certain park improvement projects.
  45. 31 Member Katherine Jordan stated that city administration should ensure that Council is informed about any future reallocation of ARPA funding, so that members are ready to act if future legislation is necessary.
  46. 32 CAO Saunders stated that the city has taken necessary steps to allocate ARPA funds by the required obligation deadline.
  47. 34 Chris Frelke, Department of Parks, Recreation and Community Facilities Director, provided opening comments regarding the city's Parks Master Plan and introduced Kurt Culbertson, Design Workshop Principal.
  48. 35 Kurt Culbertson provided the committee with a presentation that addressed how Design Project would assist the city design and implement a citywide park and recreation Master Plan.
  49. 36 A copy of the material provided has been filed.
  50. 38 Member Reva Trammell left the meeting at 5:30 p.m.
  51. 39 Member Katherine Jordan confirmed that the city and Design Workshop would address heat islands during the drafting of the city's Park Master Plan.
  52. 40 Member Andreas Addison stated that he believed the city needed to collaborate with Richmond Public Schools to incorporate school property in the city's Park Master Plan.
  53. 41 Member Ellen Robertson stated that the city needed to include Richmond Redevelopment and Housing Authority on the establishment of the city's Park Master Plan.
  54. 42 Director Frelke informed the committee that a website, https://www.richmondinspire.com, was created to promote city government and resident collaboration on the city's Park Master Plan. Director Frelke also stated that he hoped the website would make it easier for more members of the public to provide feedback and suggestions for the Parks Master Plan.
  55. 43 page break
  56. 45 LaTesha Holmes, Council Chief of Staff provided members with an Office of the Council Chief of Staff update that included information regarding participatory budgeting, Council's scheduled Advance, Council's legislative priorities, and recent boards and commissions activity.
  57. 46 Vice Chair Ann-Frances Lambert left the meeting at 6:10 p.m.
  58. 48 City Council standing committee chairs and vice chairs provided members with an update regarding committee action.
  59. 52 There were no discussion items.
  60. 53 Adjournment
  61. 54 There being no further business, the meeting adjourned at 6:21 p.m.