Organizational Development Standing Committee

Virtual Meeting

Agenda — 33 items

1. 1 Electronic Meeting Announcement
2. 1 Members Present
3. 2 Call to Order
4. 2 The Honorable Cynthia Newbille – Chair The Honorable Katherine Jordan – Vice Chair The Honorable Sarah Abubaker – Member The Honorable Andrew Breton – Member The Honorable Kenya Gibson – Member The Honorable Stephanie Lynch – Member The Honorable Ellen Robertson – Member The Honorable Reva Trammell – Member The Honorable Nicole Jones – Member
5. 3 Chair Cynthia Newbille called the meeting to order at 5:27 p.m., and presided.
6. 3 Others in Attendance
7. 4 Roll Call
8. 4 Laura Drewry, City Attorney Candice Reid, City Clerk Tabrica Rentz, Deputy City Attorney Matthew Slaats, Interim Council Chief of Staff RJ Warren, Deputy City Clerk
9. 5 Approval of Minutes
10. 6 December 2, 2024 - Organizational Development Meeting Minutes CD.2024.381
11. 6 Deputy City Clerk RJ Warren announced that the meeting was being held by electronic communications means using the Microsoft Teams meeting application in accordance with section 2.2-3708.2 of the Code of Virginia due to the state of emergency declared by Governor Youngkin on January 3, 2025, and the local state of emergency declared by Mayor Avula on January 5, 2025. Deputy City Clerk Warren also stated that notice of the meeting was provided to the public by means of a public information advisory issued on January 7, 2025, and on the city’s website in keeping with usual practice.
12. 7 Reports from City Administration, Council Staff and Other Parties
13. 8 Update from the Council President
14. 9 Update from the Council Chief of Staff ~ Matthew Slaats, Interim Council Chief of Staff
15. 9 page break
16. 10 Paper(s) for Consideration
17. 11 There were no papers for consideration.
18. 11 There were no corrections or amendments to the minutes of the Monday, December 2, 2024 Organizational Development Standing Committee meeting, at 4:00 p.m., and the minutes were approved as presented.
19. 12 Discussion Item(s)
20. 13 There were no discussion items.
21. 15 Chair Cynthia Newbille requested that Mayor Danny Avula provide the committee with an update regarding the city's loss of water service and efforts to restore service.
22. 16 Mayor Danny Avula provided members with information concerning events that disrupted the city's water service, the current state of restoration efforts, and future action to be taken to review what caused the loss of water service.
23. 17 Member Stephanie Lynch asked about the probability of the city passing required water quality tests before the city is permitted to lift the boil water advisory.
24. 18 Mayor Avula stated that he was informed that it was anticipated that the city's water quality would meet the necessary standards for the boil advisory to be lifted once the city's water service resumes normal operations.
25. 19 Chair Newbille stated her appreciation for the mayor and city administration's efforts to restore the city's water service.
26. 20 Mayor Avula also provided information on the best ways the public can stay informed about updates to the city's water service restoration efforts.
27. 22 Matthew Slaats, Interim Council Chief of Staff, provided the committee with an udpate regarding Council staff operations, and the steps to be taken regarding Council's review of why the city lost water service, and necessary mitigation efforts to prevent any future loss of service.
28. 23 Member Ellen Robertson stated that Council should work with the mayor and city administration to determine the cause of the city's loss of water service and to take action necessary to prevent any recurrence.
29. 24 Member Reva Trammell requested that efforts be made to finish renovation of Council offices located in City Hall.
30. 25 Chair Newbille stated that Council leadership and staff would be meeting with city administration to address the renovation progress of Council offices.
31. 26 page break
32. 31 Adjournment
33. 32 There being no further business, the meeting adjourned at 5:55 p.m.