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Financial Oversight and Audit Committee

September 17, 2024 ·2:00 PM Final

COUNCIL CHAMBERS, CITY HALL, 300 N. CAMPBELL - FIRST FLOOR

Agenda PDF Official record ↗

Agenda — 29 items

  1. 1 Notice is hereby given that a meeting of the Financial Oversight and Audit Committee (FOAC) will be conducted on the above date and time.
  2. 2 Members of the public may view the meeting via the following means: Via the City’s website. http://www.elpasotexas.gov/videos Via television on City15, YouTube: https://www.youtube.com/user/cityofelpasotx/videos
  3. 3 In compliance with the requirement that the City provide two-way communication for members of the public, members of the public may communicate with the Financial Oversight and Audit Committee during public comment, and regarding agenda items by calling the following number: 1-915-213-4096 or Toll Free Number: 1-833-664-9267
  4. 4 At the prompt please enter the corresponding Conference ID: 723-573-702#
  5. 5 If you wish to sign up to speak please contact Miguel Montiel at MontielMA@elpasotexas.gov no later than one day prior to the meeting date.
  6. 6 The following members of the FOAC will be present in person: Representative Brian Kennedy, Representative Dr. Josh Acevedo, Representative Art Fierro, Representative Joe Molinar
  7. 7 A quorum of the Financial Oversight and Audit Committee must be present and participate in the meeting.
  8. 8 ROLL CALL
  9. 9 PLEDGE OF ALLEGIANCE
  10. 10 AGENDA
  11. 1. Approval of Minutes for the Financial Oversight and Audit Committee meeting of May 1, 2024. [Internal Audit, Edmundo Calderon, (915) 212-1365] BC-110
  12. 2. Discussion and Action on the Update to the City of El Paso Investment Policy. [Office of the Comptroller, Margarita Marin, (915) 212-1174] BC-111
  13. 3. Discussion and Action on the results of the City Council & City Manager’s Office P-Card and Travel Review - Years 2020, 2021, 2022 and 2023. [Internal Audit, Edmundo Calderon, (915) 212-1365] BC-112
  14. 4. Discussion and Action on directing staff to review the Internal Audit Charter for any proposed revisions. [Mayor Pro Tempore Brian Kennedy, Chairman of FOAC, (915) 212-1001] BC-113
  15. 5. Discussion and Action on FY 2023-2024 Audit Plan 2nd Quarter Updates. [Internal Audit, Edmundo Calderon, (915) 212-1365] BC-114
  16. 6. Discussion and Action on the Sun Metro - Parking Garage Contract Review Audit A2023-03 Report. [Internal Audit, Edmundo Calderon, (915) 212-1365] BC-115
  17. 7. Discussion and Action on the Economic Development - 380 Agreement Monitoring Audit Report A2023-07. [Internal Audit, Edmundo Calderon, (915) 212-1365] BC-116
  18. 8. Discussion and Action on the Sun Bowl Game Audit Report A2024-04. [Mayor Pro Tempore Brian Kennedy, Chairman of FOAC, (915) 212-1001] BC-129
  19. 9. Discussion and Action on FY 2023-2024 Audit Plan 3rd Quarter Updates. [Internal Audit, Edmundo Calderon, (915) 212-1365] BC-117
  20. 10. Discussion and Action on the 3rd Quarter Hotline Calls. [Internal Audit, Edmundo Calderon, (915) 212-1365] BC-118
  21. 11. Discussion on Client Surveys. [Internal Audit, Edmundo Calderon, (915) 212-1365] BC-119
  22. 22 ADJOURN
  23. 24 CLOSED MEETING
  24. 25 The Financial Oversight and Audit Committee of the City of El Paso may retire into CLOSED MEETING pursuant to Section 3.5A of the El Paso City Charter and the Texas Government Code, Chapter 551, Subchapter D, to discuss any of the following: (The items listed below are matters of the sort routinely discussed in Closed Meeting, but the Financial Oversight and Audit Committee of the City of El Paso may move to Closed Meeting any of the items on this agenda, consistent with the terms of the Open Meetings Act.) The Financial Oversight and Audit Committee will return to open session to take any final action and may also, at any time during the meeting, bring forward any of the following items for public discussion, as appropriate. Section 551.071 CONSULTATION WITH ATTORNEY Section 551.072 DELIBERATION REGARDING REAL PROPERTY Section 551.073 DELIBERATION REGARDING PROSPECTIVE GIFTS Section 551.074 PERSONNEL MATTERS Section 551.076 DELIBERATION REGARDING SECURITY DEVICES OR SECURITY AUDITS Section 551.087 DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS Section 551.089 DELIBERATION REGARDING SECURITY DEVICES OR SECURITY AUDITS; CLOSED MEETING
  25. 26 NOTICE TO THE PUBLIC
  26. 27 This is a meeting of the Financial Oversight and Audit Committee of the El Paso City Council. The committee ordinarily consists of 4 Council members for purposes of establishing a quorum and the voting membership on the committee. However, any other member of the City Council may, on an ad hoc basis, join the meeting and participate in the discussions.
  27. 28 Sign language interpreters will be provided for this meeting upon request. Requests must be made to Miguel Montiel at MontielMA@elpasotexas.gov a minimum of 48 hours prior to the date and time of this hearing.
  28. 29 If you need Spanish Translation Services, please email MontielMA@elpasotexas.gov at least 48 hours in advance of the meeting.
  29. 30 Posted this 11th day of September, 2024 at 3:55 p.m., City Hall, 300 North Campbell Street by Sergio Carrillo.