docketcity.com
Home › El Paso › Meetings

Mass Transit Department Board

October 8, 2024 ·10:00 AM Final

COUNCIL CHAMBERS, CITY HALL, 300 N. CAMPBELL AND VIRTUALLY

Agenda PDF 📹 Watch video Official record ↗

Agenda — 28 items

  1. 1 Teleconference phone number: 1-915-213-4096 Toll free number: 1-833-664-9267 Conference ID: 586-561-497# AND AGENDA REVIEW MEETING COUNCIL CHAMBERS, CITY HALL 300 N. CAMPBELL AND VIRTUALLY October 7, 2024 9:00 AM Teleconference phone number: 1-915-213-4096 Toll free number: 1-833-664-9267 Conference ID: 237-529-610#
  2. 2 Members of the public may view the meeting via the following means: Via the City’s website. http://www.elpasotexas.gov/videos Via television on City15, YouTube: https://www.youtube.com/user/cityofelpasotx/videos In compliance with the requirement that the City provide two-way communication for members of the public, members of the public may communicate with Council during public comment, and regarding agenda items by calling either of the numbers listed above and entering the corresponding conference ID.
  3. 3 The public is strongly encouraged to sign up to speak on items on this agenda before the start of this meeting on the following links: https://www.elpasotexas.gov/city-clerk/forms/ https://app.smartsheet.com/b/form/7086be5f4ed44a239290caa6185d0bdb A quorum of the Mass Transit Department Board must participate in the meeting.
  4. 4 ROLL CALL
  5. 5 CALL TO THE PUBLIC – PUBLIC COMMENT:
  6. 6 This time is reserved for members of the public who would like to address the Mass Transit Department Board on items that are not on the Mass Transit Department Board Agenda. Members of the public may communicate with Board Members during public comment, and regarding agenda items by calling 1-915-213-4096 or toll free number 1-833-664-9267 at the prompt please enter the following Conference ID: 586-561-497# A sign-up form is available on line at: https://app.smartsheet.com/b/form/dfad29e838da41fd86052bb264abd397 for those who wish to sign up in advance of the meeting date. Requests to speak must be received by 9:00 a.m. on the date of the meeting. 30 Minutes total is allotted for speakers. Three to five minutes may be allowed for each speaker.
  7. 7 NOTICE TO THE PUBLIC:
  8. 8 CONSENT AGENDA - APPROVAL OF MINUTES: Accepted Pass ▶ jump to 2:18
  9. 9 Goal 6: Set the Standard for Sound Governance and Fiscal Management
  10. 1. Approval of minutes of the Regular Mass Transit Department Board meeting of September 10, 2024. 24-1356
  11. 11 CONSENT AGENDA – REQUEST TO EXCUSE ABSENT MASS TRANSIT DEPARTMENT BOARD MEMBERS
  12. 2. Request to excuse Board Member Joe Molinar from the October 8, 2024, Mass Transit Department Board Meeting. 24-1355
  13. 13 REGULAR AGENDA - OPERATIONAL FOCUS UPDATES
  14. 14 Goal 7: Enhance and Sustain El Paso’s Infrastructure Network
  15. 3. Operational update on the Mass Transit Department - Sun Metro. 24-1348 ▶ jump to 2:53
  16. 16 REGULAR AGENDA – OTHER BIDS, CONTRACTS, PROCUREMENTS:
  17. 17 Goal 7: Enhance and Sustain El Paso’s Infrastructure Network
  18. 4. Strategic Goal 7 - Enhance and Sustain El Paso's Infrastructure Network The linkage to the Strategic Plan is subsection: 7.3 Enhance a regional comprehensive transportation system. Award Summary: Discussion and action on the award of Solicitation 2024-0362 Lubricants for Transit Fleet to MJ Mader Enterprises, Inc. dba Bio Dyne Chemical Company for an initial term of three (3) years for an estimated amount of $941,868.00. The award also includes a two (2) year option for an estimated amount of $627,912.00. The total contract time is for five (5) years for a total estimated amount of $1,569,780.00. This contract will allow Sun Metro to purchase lubricants required to maintain the bus fleet in a timely manner and to provide a dependable fleet of buses to the City of El Paso and to the citizens. Contract Variance: The difference based in comparison to the previous contract is as follows: A decrease of $210,732.00, which represents a 18.28% decrease due to lower unit prices. Department: Mass Transit (Sun Metro) Award to: MJ Mader Enterprises, Inc. dba Bio Dyne Chemical Company City & State: El Paso, TX Item(s): All Initial Term: 3 Years Option Term: 2 Years Total Contract Time: 5 Years Annual Estimated Award: $313,956.00 Initial Term Estimated Award: $941,868.00 Option Term Estimated Award: $627,912.00 Total Estimated Award $1,569,780.00 Account(s) 560 - 3200 - 60040 - 522205 - P6017 Funding Source(s): Sun Metro Operating Fund District(s): All This was a Low Bid Procurement - unit price contract. The Purchasing & Strategic Sourcing and Mass Transit (Sun Metro) departments recommend award as indicated to MJ Mader Enterprises, Inc. dba Bio Dyne Chemical Company, the lowest responsive and responsible bidder. It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award. In accordance with this award, the City Manager or designee is authorized to exercise future options if needed. 24-1349 Accepted Pass ▶ jump to 37:56
  19. 19 REGULAR AGENDA - OTHER BUSINESS:
  20. 20 Goal 7: Enhance and Sustain El Paso’s Infrastructure Network
  21. 5. Discussion and action on a Resolution authorizing the Mayor to sign an Interlocal Agreement by and between City of El Paso, the El Paso Area Transportation Services, and the County of El Paso, to provide paratransit service users within their jurisdiction the opportunity to travel to and from the Service areas with minimal interruptions and as effortlessly as possible to increase the efficiency and effectiveness of the transit system within the region. 24-1350 Accepted Pass ▶ jump to 38:51
  22. 22 EXECUTIVE SESSION
  23. 23 The Mass Transit Department Board of the City of El Paso may retire into EXECUTIVE SESSION pursuant to Section 3.5A of the El Paso City Charter and the Texas Government Code, Chapter 551, Subchapter D, to discuss any of the following: (The items listed below are matters of the sort routinely discussed in Executive Session, but the Mass Transit Department Board of the City of El Paso may move to Executive Session any of the items on this agenda, consistent with the terms of the Open Meetings Act.) The Mass Transit Department Board will return to open session to take any final action and may also, at any time during the meeting, bring forward any of the following items for public discussion, as appropriate.
  24. 24 Section 551.071 CONSULTATION WITH ATTORNEY Section 551.072 DELIBERATION REGARDING REAL PROPERTY Section 551.073 DELIBERATION REGARDING PROSPECTIVE GIFTS Section 551.074 PERSONNEL MATTERS Section 551.076 DELIBERATION REGARDING SECURITY DEVICES OR SECURITY AUDITS Section 551.087 DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS Section 551.089 DELIBERATION REGARDING SECURITY DEVICES OR SECURITY AUDITS; CLOSED MEETING
  25. 25 ADJOURN
  26. 26 NOTICE TO THE PUBLIC:
  27. 27 MASS TRANSIT BOARD AGENDAS ARE PLACED ON THE INTERNET THE THURSDAY PRIOR TO EACH MEETING AT THE FOLLOWING ADDRESS:
  28. 28 Rollcall ▶ jump to 0:06