Mass Transit Department Board

COUNCIL CHAMBERS, CITY HALL, 300 N. CAMPBELL AND VIRTUALLY

Agenda — 23 items

1. 1 Teleconference phone number: 1-915-213-4096 Toll free number: 1-833-664-9267 Conference ID: 970-273-700#
2. 2 Members of the public may view the meeting via the following means: Via the City’s website. http://www.elpasotexas.gov/videos Via television on City15, YouTube: https://www.youtube.com/user/cityofelpasotx/videos In compliance with the requirement that the City provide two-way communication for members of the public, members of the public may communicate with Council during public comment, and regarding agenda items by calling either of the numbers listed above and entering the corresponding conference ID.
3. 3 The public is strongly encouraged to sign up to speak on items on this agenda before the start of this meeting on the following links: https://www.elpasotexas.gov/city-clerk/forms/ https://app.smartsheet.com/b/form/7086be5f4ed44a239290caa6185d0bdb A quorum of the Mass Transit Department Board must participate in the meeting.
4. 4 ROLL CALL
5. 5 CALL TO THE PUBLIC – PUBLIC COMMENT:
6. 6 This time is reserved for members of the public who would like to address the Mass Transit Department Board on items that are not on the Mass Transit Department Board Agenda. Members of the public may communicate with Board Members during public comment, and regarding agenda items by calling 1-915-213-4096 or toll free number 1-833-664-9267 at the prompt please enter the following Conference ID: 970-273-700# A sign-up form is available on line at: https://app.smartsheet.com/b/form/dfad29e838da41fd86052bb264abd397 for those who wish to sign up in advance of the meeting date. Requests to speak must be received by 9:00 a.m. on the date of the meeting. 30 Minutes total is allotted for speakers. Three to five minutes may be allowed for each speaker.
7. 7 NOTICE TO THE PUBLIC:
8. 8 CONSENT AGENDA - APPROVAL OF MINUTES: ▶ jump to 0:18
9. 9 Goal 6: Set the Standard for Sound Governance and Fiscal Management
10. 9 CONSENT AGENDA - APPROVAL OF MINUTES: Accepted Pass ▶ jump to 1:50
11. 1. Approval of minutes of the Regular Mass Transit Department Board meeting of October 8, 2024. 24-1620
12. 11 CONSENT AGENDA – REQUEST TO EXCUSE ABSENT MASS TRANSIT DEPARTMENT BOARD MEMBERS
13. 2. Request to excuse absent Mass Transit Board Members. 24-1621
14. 13 REGULAR AGENDA – OTHER BIDS, CONTRACTS, PROCUREMENTS:
15. 14 Goal 7: Enhance and Sustain El Paso’s Infrastructure Network
16. 3. The linkage to the Strategic Plan is subsection: 7.3 Enhance a regional comprehensive transportation system. Discussion and action on the award of Solicitation 2024-0129 Air and Fluid Filter Elements to Vehicle Maintenance Program for an initial term of three (3) years for an estimated amount of $1,158,150.30. The award also includes a two (2) year option for an estimated amount of $772,100.20. The total contract time is for five (5) years for a total estimated amount of $1,930,250.50. This contract will allow Sun Metro to purchase Air and Fluid Filter Elements required for the maintenance of the transit fleet. Contract Variance: The difference based in comparison to the previous contract is as follows: An increase of $110,942.85 for the initial term, which represents a 10.59% increase due to higher unit prices. Department: Mass Transit (Sun Metro) Award to: Vehicle Maintenance Program City & State: Boca Raton, FL Item(s): All Initial Term:3 Years Option Term: 2 Years Total Contract Time: 5 Years Annual Estimated Award: $386,050.10 Initial Term Estimated Award: $1,158,150.30 Option Term Estimated Award: $772,100.20 Total Estimated Award $1,930,250.50 Account(s) 560 - 3200 - 60060 - 522205 - P6019 Funding Source(s): Sun Metro Operating Fund District(s): All This was a Low Bid Procurement - unit price contract. The Purchasing & Strategic Sourcing and Mass Transit (Sun Metro) departments recommend award as indicated to Vehicle Maintenance Program, the lowest responsive and responsible bidder, and that LWK Truck Parts - El Paso be deemed non-responsive due to not submitting bid for all line items. It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award. In accordance with this award, the City Manager or designee is authorized to exercise future options if needed. 24-1619 Accepted Pass ▶ jump to 2:50
17. 16 EXECUTIVE SESSION
18. 17 The Mass Transit Department Board of the City of El Paso may retire into EXECUTIVE SESSION pursuant to Section 3.5A of the El Paso City Charter and the Texas Government Code, Chapter 551, Subchapter D, to discuss any of the following: (The items listed below are matters of the sort routinely discussed in Executive Session, but the Mass Transit Department Board of the City of El Paso may move to Executive Session any of the items on this agenda, consistent with the terms of the Open Meetings Act.) The Mass Transit Department Board will return to open session to take any final action and may also, at any time during the meeting, bring forward any of the following items for public discussion, as appropriate.
19. 18 Section 551.071 CONSULTATION WITH ATTORNEY Section 551.072 DELIBERATION REGARDING REAL PROPERTY Section 551.073 DELIBERATION REGARDING PROSPECTIVE GIFTS Section 551.074 PERSONNEL MATTERS Section 551.076 DELIBERATION REGARDING SECURITY DEVICES OR SECURITY AUDITS Section 551.087 DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS Section 551.089 DELIBERATION REGARDING SECURITY DEVICES OR SECURITY AUDITS; CLOSED MEETING
20. 19 ADJOURN
21. 20 NOTICE TO THE PUBLIC:
22. 21 MASS TRANSIT BOARD AGENDAS ARE PLACED ON THE INTERNET THE THURSDAY PRIOR TO EACH MEETING AT THE FOLLOWING ADDRESS:
23. 23 Rollcall ▶ jump to 0:07