Mass Transit Department Board

COUNCIL CHAMBERS, CITY HALL, 300 N. CAMPBELL AND VIRTUALLY

Agenda — 24 items

1. 1 Teleconference phone number: 1-915-213-4096 Toll free number: 1-833-664-9267 Conference ID: 344-011-128#
2. 2 Members of the public may view the meeting via the following means: Via the City’s website. http://www.elpasotexas.gov/videos Via television on City15, YouTube: https://www.youtube.com/user/cityofelpasotx/videos In compliance with the requirement that the City provide two-way communication for members of the public, members of the public may communicate with Council during public comment, and regarding agenda items by calling either of the numbers listed above and entering the corresponding conference ID.
3. 3 The public is strongly encouraged to sign up to speak on items on this agenda before the start of this meeting on the following links: https://www.elpasotexas.gov/city-clerk/forms/ https://app.smartsheet.com/b/form/7086be5f4ed44a239290caa6185d0bdb A quorum of the Mass Transit Department Board must participate in the meeting.
4. 4 ROLL CALL
5. 5 CALL TO THE PUBLIC – PUBLIC COMMENT:
6. 6 This time is reserved for members of the public who would like to address the Mass Transit Department Board on items that are not on the Mass Transit Department Board Agenda. Members of the public may communicate with Board Members during public comment, and regarding agenda items by calling 1-915-213-4096 or toll free number 1-833-664-9267 at the prompt please enter the following Conference ID: 344-011-128# A sign-up form is available on line at: https://app.smartsheet.com/b/form/dfad29e838da41fd86052bb264abd397 for those who wish to sign up in advance of the meeting date. Requests to speak must be received by 9:00 a.m. on the date of the meeting. Thirty minutes in total is allotted for speakers.
7. 7 NOTICE TO THE PUBLIC:
8. 8 CONSENT AGENDA - APPROVAL OF MINUTES: Approve Pass ▶ jump to 2:36
9. 1. Approval of Minutes of the Mass Transit Department Board Meeting of November 4, 2025. 25-1420
10. 10 CONSENT AGENDA – REQUEST TO EXCUSE ABSENT MASS TRANSIT DEPARTMENT BOARD MEMBERS
11. 2. Request to excuse absent Mass Transit Board Members. 25-159
12. 12 REGULAR AGENDA - OPERATIONAL FOCUS UPDATES
13. 3. Presentation and discussion of Sun Metro's planned system wide route restructure, Sun Metro Rising, scheduled for implementation in June 2026. The restructure aims to improve the frequency of buses throughout the system, enhance connectivity and improve the customer experience through reduce travel times, streamlining existing routes, introducing new ones, and discontinuing routes with low or no ridership. Included in the presentation will be the results of customer feedback collected during restructure planning efforts. 25-1424 ▶ jump to 3:09
14. 14 REGULAR AGENDA – OTHER BIDS, CONTRACTS, PROCUREMENTS:
15. 4. Discussion and action on the request that the Director of Purchasing & Strategic Sourcing be authorized to issue Purchase Order(s) for Solicitation 2025-0133 TVMs & Validators to Flowbird America, Inc., the sole authorized distributor and provider for FlowBird Axio validators, Strada Ticket Vending Machines, and Flowbird software support and maintenance for a term of three (3) years for an estimated amount of $2,219,995.49. Supplier will be required to provide an updated sole source letter and affidavit each year. Contract Variance: The difference based in comparison to the previous contract is as follows: An increase of $848,995.49 for the term, which represents a 61.93% increase due additional ticket vending machines, validators as well as price increases for goods and services provided under this contract. Department: Mass Transit- Sun Metro Award to: Flowbird America, Inc. City & State: Moorestown, NJ Item(s): All Initial Term: 3 Years Option Term: NA Total Contract Time: 3 Years Annual Estimated Award: $2,219,995.49 Initial Term Estimated Award: $2,219,995.49 Option Term Estimated Award: NA Total Estimated Award: $2,219,995.49 Account(s): 560-3215-580100-60050-P6018- P60FTA113-G60235339 Funding Source(s): FTA Formula 5339 District(s): All Non-Competitive Procurement under Local Government General Exemption: Section 252.022 - (7) a procurement of items that are available from only one source - (D) captive replacement parts or components for equipment. The Purchasing & Strategic Sourcing and Sun Metro departments recommend award as indicated to Flowbird America, Inc., under the exemption listed above. It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award. 25-1419 Approve Pass ▶ jump to 49:54
16. 16 EXECUTIVE SESSION
17. 17 The Mass Transit Department Board of the City of El Paso may retire into EXECUTIVE SESSION pursuant to Section 3.5A of the El Paso City Charter and the Texas Government Code, Chapter 551, Subchapter D, to discuss any of the following: (The items listed below are matters of the sort routinely discussed in Executive Session, but the Mass Transit Department Board of the City of El Paso may move to Executive Session any of the items on this agenda, consistent with the terms of the Open Meetings Act.) The Mass Transit Department Board will return to open session to take any final action and may also, at any time during the meeting, bring forward any of the following items for public discussion, as appropriate.
18. 18 Section 551.071 CONSULTATION WITH ATTORNEY Section 551.072 DELIBERATION REGARDING REAL PROPERTY Section 551.073 DELIBERATION REGARDING PROSPECTIVE GIFTS Section 551.074 PERSONNEL MATTERS Section 551.076 DELIBERATION REGARDING SECURITY DEVICES OR SECURITY AUDITS Section 551.087 DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS Section 551.089 DELIBERATION REGARDING SECURITY DEVICES OR SECURITY AUDITS; CLOSED MEETING
19. 19 ADJOURN
20. 20 NOTICE TO THE PUBLIC:
21. 21 MASS TRANSIT BOARD AGENDAS ARE PLACED ON THE INTERNET THE THURSDAY PRIOR TO EACH MEETING AT THE FOLLOWING ADDRESS:
22. 22 Rollcall ▶ jump to 0:13
23. 23 Note ▶ jump to 1:13
24. 24 Note ▶ jump to 1:13