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January 8, 2024 ·6:00 PM Final-revised

Council Chambers / Hybrid Meeting

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 45 items

  1. 1 This meeting is being conducted both in-person and remotely and allows remote attendance by the governing body, when requested. Interested persons may attend the meeting in Council Chambers or view the meeting in real-time on the City of Salem YouTube Channel, thanks to a partnership with CC:Media. Comcast Cable subscribers can watch on CC:Media Channel 21. Please submit comments on agenda items by 5:00 p.m., or earlier, on the day of the meeting at cityrecorder@cityofsalem.net. If attending the meeting remotely, public comment and testimony may be provided during the meeting via Zoom. Remote attendees must pre-register between 8:00 a.m. and 4:00 p.m. on the day of the meeting using this link https://www.cityofsalem.net/comment-at-council.
  2. 2 EXECUTIVE SESSION
  3. 3 WORK SESSION
  4. 1. OPENING EXERCISES: (Includes call to order, roll call, pledge of allegiance, announcements, proclamations, ceremonial presentations, and Council comment)
  5. 5 Call to Order
  6. 6 Roll Call
  7. 7 Pledge of Allegiance
  8. 8 Election of Council President
  9. 1.1 APPROVAL OF ADDITIONS AND DELETIONS TO THE AGENDA approved Pass
  10. 1.2 COUNCIL AND CITY MANAGER COMMENT
  11. 1.3 PROCLAMATIONS
  12. 1.4 PRESENTATIONS
  13. 2. PUBLIC COMMENT: (Comment on agenda items other than public hearings and deliberations)
  14. 3. CONSENT CALENDAR: (Includes approval of minutes, adoption of routine resolutions, and items of business requiring Council action) approved the Consent Calendar Pass
  15. 3.1 MINUTES
  16. 3.1a. December 4, 2023 Draft City Council Minutes approved Pass
  17. 3.1b. December 11, 2023 Draft City Council Minutes approved Pass
  18. 3.2 RESOLUTIONS
  19. 3.2a. Acquisition of Property for the 2022 Safety and Livability Bond Bridge Rehabilitation Projects Ward(s): 1 and 2 Councilor(s): Stapleton and Nishioka Neighborhood(s): Northeast Neighbors (NEN), Central Area Neighborhood Development Organization (CAN-DO), and South Central Association of Neighbors (SCAN) Result Area(s): Safe, Reliable and Efficient Infrastructure adopted Pass
  20. 3.3 ACTION ITEMS
  21. 3.3a. Appointments to the Citizens Advisory Traffic Committee, Community Police Review Board, Downtown Advisory Board, and Salem Public Library Advisory Board. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance received and filed Pass
  22. 3.3b. Lease with Mid-Willamette Valley Community Action Agency, Inc. for real property located at 1185 22nd Street SE. Ward(s): 2 Councilor(s): Nishioka Neighborhood(s): SESNA Result Area(s): Good Governance; Safe and Healthy Community; Welcoming and Livable Community. approved Pass
  23. 4. PUBLIC HEARINGS
  24. 4.a. Exemption from Competitive Bidding Process and Authorization of an Alternative Contracting Method for the Geer Park Skate Park Ward(s): Ward 2 Councilor(s): Nishioka Neighborhood(s): North East Salem Community Result Area(s): Welcoming and Livable Community adopted Pass
  25. 4.b. Exemption from Competitive Bidding Process and Authorization of an Alternative Contracting Method for the Salem Civic Center Improvement Project Ward(s):Ward 2 Councilor(s):Nishioka Neighborhood(s): CANDO Result Area(s): Welcoming and Livable Community adopted Pass
  26. 5. SPECIAL ORDERS OF BUSINESS: (Items deferred from the Consent Calendar; Mayor and Councilor Items; Items which require a selection among options; or of special importance to Council; management reports; presentations by City boards, commissions, committees, or outside agencies)
  27. 5.a. Revenue Task Force status update. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance. received and filed
  28. 5.b. On November 20, 2023, the City Council held a Work Session to consider an annual community report on priorities from the 2023 Policy Agenda, and possible adjustments to priorities for inclusion in the 2024 City Council work plan, the annual policy agenda. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): All Result Areas - Good Governance; Natural Environment Stewardship; Safe and Healthy Community; Safe, Reliable and Efficient Infrastructure; Strong and Diverse Economy; Welcoming and Livable Community. approved Pass
  29. 6. INFORMATION REPORTS: (Items that require no Council action)
  30. 6.a. Purchases approved administratively from November 1, 2023 through November 30, 2023. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance received and filed
  31. 6.b. City Council Rule Committee report and recommendations to modify City Council Rules Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance. received and filed
  32. 6.c. Appointments to the Salem Human Rights Commission and Historic Landmarks Commission Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods received and filed
  33. 6.d. Appointments to Advisory Committee for the Regional Scenario Plan Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods received and filed
  34. 6.e. Summary of recent activity and progress on 2022 voter-approved Safety and Livability Bond measure. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Safe, Reliable and Efficient Infrastructure; Strong and Diverse Economy; Welcoming and Livable Community. received and filed
  35. 7. ORDINANCES
  36. 7.1 FIRST READING:
  37. 7.1a. An annexation of an approximate 0.78-acre territory located at 572 Hile Lane NE with a Minor Comprehensive Plan Map Amendment to Multi-Family Residential and Zone Change to RM-II (Multiple Family Residential). Ward(s): Ward 6 Councilor(s): Hoy Neighborhood(s): East Lancaster Neighborhood Association Result Area(s): Welcoming and Livable Community introduced on first reading Pass
  38. 7.2 SECOND READING:
  39. 8. PUBLIC COMMENT: (Other than agenda items)
  40. 9. ADJOURNMENT
  41. 41 Individuals needing special accommodations such as sign language, foreign language interpreters or equipment for the hearing impaired must request such services at least 48 hours prior to the meeting. To request accommodations or services, please call 503-588-6255 or 503-588-6003 (TTD/TTY 503-588-6439), or by e-mail at: cityrecorder@cityofsalem.net at least two business days in advance. Si necesita ayuda para comprender esta información, por favor llame 503-588-6003.
  42. 42 page break
  43. 43 UPCOMING PUBLIC HEARINGS, AND WORK SESSIONS
  44. a. Unless otherwise noted, all meetings and public hearings will be conducted in Council Chambers, located at City Hall, 555 Liberty Street SE, Room 240, with the option for remote attendance. Please see the meeting agenda header for more details on remote attendance. The meetings are also available to watch in real-time online at CC:Media YouTube Channel, as well as Comcast Cable CC:Media Channel 21. CITY COUNCIL PUBLIC HEARINGS: Annexation of an approximatey 0.96-acre territory, application of MU-III (Mixed Use-III) zoning, and withdrawal from the Marion County Fire District #1 and East Salem Sewer and Drainage District for property located at 4370 Fisher Road NE (Annexation No. C-753) Monday, January 22, 2024 at 6:00 p.m. Connecting Approximately 40 Homes in the Sleepy Hollow Neighborhood to the City’s Public Water System Monday, January 22, 2024 at 6:00 p.m. FY 2025 Recommended Budget Monday, June 10, 2024 at 6:00 p.m. State Revenue Sharing Monday, June 10, 2024 at 6:00 p.m. SALEM HOUSING AUTHORITY PUBLIC HEARINGS: URBAN RENEWAL AGENCY PUBLIC HEARINGS: FY 2025 Recommended Budget Monday, June 10, 2024 at 6:00 p.m. CITY COUNCIL WORK SESSIONS: (Unless otherwise noted, work sessions are held in the Anderson Rooms at Salem Public Library, 585 Liberty St SE) Sheltering and Homelessness in Salem: Partnerships and Progress Tuesday, February 20, 2024 at 6:00 p.m. Options for Allocation of Opioid Settlement Funds Monday, March 18, 2024 at 6:00 p.m. BUDGET COMMITTEE MEETINGS: (Budget Committee meetings are held in Council Chambers, 555 Liberty Street SE, Room 240) Presentation of the FY 2025-2029 Five-Year Financial Forecast Wednesday, January 10, 2024 at 6:00 p.m. City Manager Presents Proposed FY 2025 Budget to the Budget Committee - Result Areas Reviewed: Welcoming and Livable Community, Natural Environment Stewardship Wednesday, April 17, 2024 at 6:00 p.m. Budget Committee Review Meeting - Result Areas Reviewed: Strong and Diverse Economy, Urban Renewal Agency, Safe Reliable and Efficient Infrastructure, CIP Public Hearing Wednesday, April 24, 2024 at 6:00 p.m. Budget Committee Review Meeting - Results Areas Reviewed: Safe Community, Good Governance Wednesday, May 1, 2024 at 6:00 p.m. Budget Committee Recommends FY 2025 Budget to the City Council and Urban Renewal Agency Wednesday, May 8, 2024 at 6:00 p.m. 2024 NEIGHBORHOOD ASSOCIATION ANNUAL MEETING DATES: Neighborhood - Annual Meeting Date - Time - Councilor SGNA--------------January 11------6:45 p.m.-----Gwyn, Nordkye SEMCA------------April 9-----------10:00 a.m.-----Nishioka, Phillips Grant--------------May 2-------------6:15 p.m.-----Stapleton Highland----------May 9-------------6:30 p.m.-----Gonzalez, Stapleton ELNA--------------June 6-------------7:00 p.m.-----Hoy Morningside------June 12-----------6:30 p.m.-----Nishioka, Phillips SCAN--------------June 12-----------6:30 p.m.-----Nishioka, Nordyke Faye Wright------September 10----6:30 p.m.-----Nordyke, Phillips Northgate---------September 19---6:00 p.m.-----Gonzalez NOLA--------------October 2---------6:30 p.m.-----Hoy, Gonzalez West Salem-------October 3---------6:30 p.m.-----Stapleton, Varney NESCA ------October 15--------7:00 p.m.-----Hoy, Nishioka, Stapleton CANDO------------October 15--------6:00 p.m.-----Nishioka, Stapleton Sunnyslope-------October 17--------7:00 p.m.-----Nordyke, Gwyn SWAN-------------November 5-------6:30 p.m.-----Nishioka, Nordyke NEN---------------November 12----- 6:30 p.m.-----Nishioka, Stapleton SESNA -----November 26-----7:00 p.m.------Nishioka received and filed
  45. 45 MEETING PROCEDURES City Council meets on the second and fourth Mondays of each month at 6:00 p.m. All meetings are in the Council Chambers, Room 240, 555 Liberty St. SE. The Mayor, who is the presiding officer, is elected at large for a term of two years. Councilors are elected for four year terms for each of the City’s eight Wards. These nine officers comprise the Council who make the policy decisions for municipal activity and pass its ordinances and regulations. Because the Mayor and Councilors’ positions are part time, without pay, the Council appoints a City Manager who is responsible for the administration and execution of the City’s policies and ordinances. The City Council generally follows Robert’s Rules of Order, but has adopted supplementary rules that may be found on the City’s website at: http://www.cityofsalem.net/Pages/council rules.aspx. THE CONSENT CALENDAR The Consent Calendar allows the Council to save time by acting on everything listed on that part of the agenda with one motion instead of considering each item separately. If a City Councilor believes a matter on the Consent Calendar deserves further discussion, the Councilor can request that item be removed from the Consent Calendar and considered separately under “Special Orders of Business.” PUBLIC COMMENT There are two times at every regular City Council meeting when the public has an opportunity to address the City Council. The first time is immediately prior to the Consent Calendar. This time is reserved for questions or statements regarding items appearing on the agenda, except public hearings and the merits of land use issues. The second time is at the end of the agenda. At this time, you can address the City Council on any matter of public concern, other than an agenda item. The Mayor will announce the time for public comment, and invite persons to address the City Council. Each person has three minutes to address the City Council. The time light on the podium will flash yellow when you have one minute left, and will turn red when your time has expired. HOW TO GET YOUR COMMENTS INCLUDED AS PART OF THE AGENDA Any written comments that you wish to be given to the City Council that are about an item on an agenda must be submitted to the City Recorder by 3:30 p.m. on the day of the City Council meeting when the item will be considered. For complete information on submitting communications to Council, please refer to Council Rule 6: Communications: https://www.cityofsalem.net/Pages/council rules.aspx. If you have some matter that you wish to have the City Council consider in the future, you are encouraged to submit your suggestion in writing to the City Manager at 555 Liberty Street SE, Room 220, Salem, OR, or by e mail to: manager@cityofsalem.net. PUBLIC HEARINGS The City Council can hold public hearings to consider legislative, quasi judicial or administrative matters. To testify at a hearing, you may sign up on the Hearing Roster located near the east entrance to the Council Chambers before the Mayor convenes the meeting. At the time for the hearing on the agenda, the Mayor will announce when the public hearing is open. If you have signed up to speak, come forward to the podium when the Mayor calls your name. State your name and either your address or the ward you live in. If you wish to receive notice of any written decision reached at the hearing, you must provide the City Recorder your address. When you have finished speaking, the Mayor will ask the Council if there are any questions for you, so please remain at the podium for a moment. The time limit is 3 minutes per person for legislative and administrative hearings. The time limits for quasi judicial hearings in non land use cases are as follows: 1. Staff Presentation – 15 minutes 2. Affected Party – 15 minutes 3. Neighborhood Associations – 5 minutes 4. Other Interested Persons – 3 minutes per person 5. Rebuttal by Affected Party – 7 minutes Time limits for quasi judicial land use hearings are governed by Rule 19 of the Council Rules. Parties to land use cases are encouraged to review that rule as time limits vary depending on the nature of the hearing. Further information can be obtained by contacting the Planning Administrator at 503 588 6173 or email at: lmanderson@cityofsalem.net. Timer lights are located on the podiums. A flashing yellow light means you have one minute left; a red light means your time has expired.