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January 22, 2024 ·6:00 PM Final-revised

Council Chambers / Hybrid Meeting

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 50 items

  1. 1 This meeting is being conducted both in-person and remotely and allows remote attendance by the governing body, when requested. Interested persons may attend the meeting in Council Chambers or view the meeting in real-time on the City of Salem YouTube Channel, thanks to a partnership with CC:Media. Comcast Cable subscribers can watch on CC:Media Channel 21. Please submit comments on agenda items by 5:00 p.m., or earlier, on the day of the meeting at cityrecorder@cityofsalem.net. If attending the meeting remotely, public comment and testimony may be provided during the meeting via Zoom. Remote attendees must pre-register between 8:00 a.m. and 4:00 p.m. on the day of the meeting using this link https://www.cityofsalem.net/comment-at-council.
  2. 2 EXECUTIVE SESSION
  3. 3 City Council 5:00 p.m. - 5:15 p.m. - City Manager's Conference Room Real Property Transactions - ORS 192.660(2)(e) Joint City Council and Salem Housing Authority Commission 5:15 p.m. - City Manager's Conference Room Labor Negotiations - ORS 192.660(2)(d)
  4. 4 WORK SESSION
  5. 1. OPENING EXERCISES: (Includes call to order, roll call, pledge of allegiance, announcements, proclamations, ceremonial presentations, and Council comment)
  6. 6 Call to Order
  7. 7 Roll Call
  8. 1.1 APPROVAL OF ADDITIONS AND DELETIONS TO THE AGENDA approved Pass
  9. 1.2 COUNCIL AND CITY MANAGER COMMENT
  10. 1.3 PROCLAMATIONS
  11. 1.3a. Proclamation - Black History Month Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods 24-1 read into the record
  12. 1.4 PRESENTATIONS
  13. 1.4a. Salem-Keizer Public School District - Financial Challenges. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Safe and Healthy Community; Safe, Reliable and Efficient Infrastructure; Strong and Diverse Economy; Welcoming and Livable Community. 24-18
  14. 2. PUBLIC COMMENT: (Comment on agenda items other than public hearings and deliberations)
  15. 3. CONSENT CALENDAR: (Includes approval of minutes, adoption of routine resolutions, and items of business requiring Council action) approved the Consent Calendar Pass
  16. 3.1 MINUTES
  17. 3.1a. January 8, 2024 Draft City Council Minutes 24-9 approved Pass
  18. 3.2 RESOLUTIONS
  19. 3.2a. Transfer of appropriations within the City’s Fiscal Year (FY) 2024 Budget to fund a water leak repair at City Hall and the lease of two fire apparatus. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance; Natural Environment Stewardship; Safe and Healthy Community; Safe, Reliable and Efficient Infrastructure. 24-20 adopted Pass
  20. 3.3 ACTION ITEMS
  21. 3.3a. Request to create a mid-year project for design and construction of intersection improvements including a new traffic signal at the Liberty Road S and Davis Road S intersection. Ward(s): Wards 4, 7 Councilor(s): Councilors - Gwyn, Nordyke Neighborhood(s): South Gateway Neighborhood Association, Sunnyslope Neighborhood Association Result Area(s): Safe, Reliable and Efficient Infrastructure 24-23
  22. 3.3b. Request to create a mid-year project and submit an Energy Trust of Oregon incentive application for lighting upgrades in the Process Support Facility at the Willow Lake Water Pollution Control Facility. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Safe, Reliable and Efficient Infrastructure 24-25 approved Pass
  23. 3.3c. Application for project funding under the Building Resilient Infrastructure and Communities grant program issued by the Federal Emergency Management Agency. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Safe, Reliable and Efficient Infrastructure 24-24 approved Pass
  24. 3.3d. Recommended policy statements and priorities, as revised, to guide Salem’s Federal and State agenda, and Salem’s response to proposed legislation during the 2024 Oregon Legislative Session. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance; Natural Environment Stewardship; Safe Community; Safe, Reliable and Efficient Infrastructure; Strong and Diverse Economy; Welcoming and Livable Community. 24-27 approved Pass
  25. 3.3e. Procedure for the City Manager’s performance evaluation process. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance. 24-31 approved Pass
  26. 3.3f. Setting a public hearing for the assessment of project costs for the conversion of the private Sleepy Hollow Phase I water system to the City’s public water system. Ward(s): Ward 6 Councilor(s): Councilor Hoy Neighborhood(s): East Lancaster Neighborhood Association Result Area(s): Safe, Reliable and Efficient Infrastructure 24-22 approved Pass
  27. 4. PUBLIC HEARINGS
  28. 4.a. An Annexation of an approximately 0.96-acre territory located at 4370 Fisher Road NE (ANXC-753). Ward(s): Ward 5 Councilor(s): Gonzalez Neighborhood(s): Northgate Result Area(s): Welcoming and Livable Community approved on Public Hearing Pass
  29. 5. SPECIAL ORDERS OF BUSINESS: (Items deferred from the Consent Calendar; Mayor and Councilor Items; Items which require a selection among options; or of special importance to Council; management reports; presentations by City boards, commissions, committees, or outside agencies)
  30. 5.a. Memorandum of Understanding between the City of Salem, Willamette University, and the Salem Baseball Club LLC to participate in good faith negotiations on the renovation of the Willamette baseball stadium and softball stadium and make them available to LLC as noted in the recitals. Ward(s): Ward 2 Councilor(s): Nishioka Neighborhood(s): SCAN Result Area(s): Natural Environment Stewardship; Safe and Healthy Community; Safe, Reliable and Efficient Infrastructure; Welcoming and Livable Community. approved Pass
  31. 5.b. City Council Rule Committee report and recommendations to modify City Council Rules Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance. 24-21 adopted Pass
  32. 5.c. Proposed Revenue Task Force membership and status update. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance. 24-26 approved Pass
  33. 6. INFORMATION REPORTS: (Items that require no Council action)
  34. 5.d.(3.3a.) Request to create a mid-year project for design and construction of intersection improvements including a new traffic signal at the Liberty Road S and Davis Road S intersection. Ward(s): Wards 4, 7 Councilor(s): Councilors - Gwyn, Nordyke Neighborhood(s): South Gateway Neighborhood Association, Sunnyslope Neighborhood Association Result Area(s): Safe, Reliable and Efficient Infrastructure 24-23 approved Pass
  35. 6.a. The City of Salem is partnering with the University of Oregon’s Sustainable City Year Program for the 2023 - 2024 academic year to advance City Council and community priorities. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Result Areas - Good Governance; Natural Environment Stewardship; Safe Community; Safe, Reliable and Efficient Infrastructure; Strong and Diverse Economy; Welcoming and Livable Community. received and filed
  36. 6.b. 2023 Salem Climate Action Plan (CAP) Annual Report. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Natural Environment Stewardship 24-8 received and filed
  37. 6.c. Purchases approved administratively from December 1, 2023 through December 31, 2023. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance 24-4 received and filed
  38. 6.d. Fiscal Year (FY) 2023 Urban Renewal Agency (URA) Annual Financial Report as submitted by the Urban Renewal Agency Board. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance. 24-33 received and filed
  39. 6.e. Fiscal Year (FY) 2023 Financial Audit of the City of Salem, Oregon Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance. 24-34 received and filed
  40. 7. ORDINANCES
  41. 7.1 FIRST READING:
  42. 7.2 SECOND READING:
  43. 7.2a. An annexation of an approximate 0.78-acre territory located at 572 Hile Lane NE with a Minor Comprehensive Plan Map Amendment to Multi-Family Residential and Zone Change to RM-II (Multiple Family Residential). Ward(s): Ward 6 Councilor(s): Hoy Neighborhood(s): East Lancaster Neighborhood Association Result Area(s): Welcoming and Livable Community 24-13 approved Pass
  44. 8. PUBLIC COMMENT: (Other than agenda items)
  45. 9. ADJOURNMENT
  46. 45 Individuals needing special accommodations such as sign language, foreign language interpreters or equipment for the hearing impaired must request such services at least 48 hours prior to the meeting. To request accommodations or services, please call 503-588-6255 or 503-588-6003 (TTD/TTY 503-588-6439), or by e-mail at: cityrecorder@cityofsalem.net at least two business days in advance. Si necesita ayuda para comprender esta información, por favor llame 503-588-6003.
  47. 46 page break
  48. 47 UPCOMING PUBLIC HEARINGS, AND WORK SESSIONS
  49. a. Unless otherwise noted, all meetings and public hearings will be conducted in Council Chambers, located at City Hall, 555 Liberty Street SE, Room 240, with the option for remote attendance. Please see the meeting agenda header for more details on remote attendance. The meetings are also available to watch in real-time online at CC:Media YouTube Channel, as well as Comcast Cable CC:Media Channel 21. CITY COUNCIL PUBLIC HEARINGS: Tentative - Connecting Approximately 40 Homes in the Sleepy Hollow Neighborhood to the City’s Public Water System (Ordinance Bill No. 2-24) Monday, February 26, 2024 at 6:00 p.m. FY 2025 Recommended Budget Monday, June 10, 2024 at 6:00 p.m. State Revenue Sharing Monday, June 10, 2024 at 6:00 p.m. SALEM HOUSING AUTHORITY PUBLIC HEARINGS: URBAN RENEWAL AGENCY PUBLIC HEARINGS: FY 2025 Recommended Budget Monday, June 10, 2024 at 6:00 p.m. CITY COUNCIL WORK SESSIONS: (Unless otherwise noted, work sessions are held in the Anderson Rooms at Salem Public Library, 585 Liberty St SE) Sheltering and Homelessness in Salem: Partnerships and Progress Tuesday, February 20, 2024 at 6:00 p.m. Options for Allocation of Opioid Settlement Funds Monday, April 15, 2024 at 6:00 p.m. Joint City Council and Salem Planning Commission - Housing Production Strategies Monday, May 20, 2024 at 6:00 p.m. BUDGET COMMITTEE MEETINGS: (Budget Committee meetings are held in Council Chambers, 555 Liberty Street SE, Room 240) City Manager Presents Proposed FY 2025 Budget to the Budget Committee - Result Areas Reviewed: Welcoming and Livable Community, Natural Environment Stewardship Wednesday, April 17, 2024 at 6:00 p.m. Budget Committee Review Meeting - Result Areas Reviewed: Strong and Diverse Economy, Urban Renewal Agency, Safe Reliable and Efficient Infrastructure, CIP Public Hearing Wednesday, April 24, 2024 at 6:00 p.m. Budget Committee Review Meeting - Results Areas Reviewed: Safe Community, Good Governance Wednesday, May 1, 2024 at 6:00 p.m. Budget Committee Recommends FY 2025 Budget to the City Council and Urban Renewal Agency Wednesday, May 8, 2024 at 6:00 p.m. 2024 NEIGHBORHOOD ASSOCIATION ANNUAL MEETING DATES: Neighborhood - Annual Meeting Date - Time - Councilor SEMCA------------April 9-----------10:00 a.m.-----Nishioka, Phillips Grant--------------May 2-------------6:15 p.m.-----Stapleton Highland----------May 9-------------6:30 p.m.-----Gonzalez, Stapleton ELNA--------------June 6-------------7:00 p.m.-----Hoy Morningside------June 12-----------6:30 p.m.-----Nishioka, Phillips SCAN--------------June 12-----------6:30 p.m.-----Nishioka, Nordyke Faye Wright------September 10----6:30 p.m.-----Nordyke, Phillips Northgate---------September 19---6:00 p.m.-----Gonzalez NOLA--------------October 2---------6:30 p.m.-----Hoy, Gonzalez West Salem-------October 3---------6:30 p.m.-----Stapleton, Varney NESCA ------October 15--------7:00 p.m.-----Hoy, Nishioka, Stapleton CANDO------------October 15--------6:00 p.m.-----Nishioka, Stapleton Sunnyslope-------October 17--------7:00 p.m.-----Nordyke, Gwyn SWAN-------------November 5-------6:30 p.m.-----Nishioka, Nordyke NEN---------------November 12----- 6:30 p.m.-----Nishioka, Stapleton SESNA -----November 26-----7:00 p.m.------Nishioka 24-28 received and filed
  50. 49 MEETING PROCEDURES City Council meets on the second and fourth Mondays of each month at 6:00 p.m. All meetings are in the Council Chambers, Room 240, 555 Liberty St. SE. The Mayor, who is the presiding officer, is elected at large for a term of two years. Councilors are elected for four year terms for each of the City’s eight Wards. These nine officers comprise the Council who make the policy decisions for municipal activity and pass its ordinances and regulations. Because the Mayor and Councilors’ positions are part time, without pay, the Council appoints a City Manager who is responsible for the administration and execution of the City’s policies and ordinances. The City Council generally follows Robert’s Rules of Order, but has adopted supplementary rules that may be found on the City’s website at: http://www.cityofsalem.net/Pages/council rules.aspx. THE CONSENT CALENDAR The Consent Calendar allows the Council to save time by acting on everything listed on that part of the agenda with one motion instead of considering each item separately. If a City Councilor believes a matter on the Consent Calendar deserves further discussion, the Councilor can request that item be removed from the Consent Calendar and considered separately under “Special Orders of Business.” PUBLIC COMMENT There are two times at every regular City Council meeting when the public has an opportunity to address the City Council. The first time is immediately prior to the Consent Calendar. This time is reserved for questions or statements regarding items appearing on the agenda, except public hearings and the merits of land use issues. The second time is at the end of the agenda. At this time, you can address the City Council on any matter of public concern, other than an agenda item. The Mayor will announce the time for public comment, and invite persons to address the City Council. Each person has three minutes to address the City Council. The time light on the podium will flash yellow when you have one minute left, and will turn red when your time has expired. HOW TO GET YOUR COMMENTS INCLUDED AS PART OF THE AGENDA Any written comments that you wish to be given to the City Council that are about an item on an agenda must be submitted to the City Recorder by 3:30 p.m. on the day of the City Council meeting when the item will be considered. For complete information on submitting communications to Council, please refer to Council Rule 6: Communications: https://www.cityofsalem.net/Pages/council rules.aspx. If you have some matter that you wish to have the City Council consider in the future, you are encouraged to submit your suggestion in writing to the City Manager at 555 Liberty Street SE, Room 220, Salem, OR, or by e mail to: manager@cityofsalem.net. PUBLIC HEARINGS The City Council can hold public hearings to consider legislative, quasi judicial or administrative matters. To testify at a hearing, you may sign up on the Hearing Roster located near the east entrance to the Council Chambers before the Mayor convenes the meeting. At the time for the hearing on the agenda, the Mayor will announce when the public hearing is open. If you have signed up to speak, come forward to the podium when the Mayor calls your name. State your name and either your address or the ward you live in. If you wish to receive notice of any written decision reached at the hearing, you must provide the City Recorder your address. When you have finished speaking, the Mayor will ask the Council if there are any questions for you, so please remain at the podium for a moment. The time limit is 3 minutes per person for legislative and administrative hearings. The time limits for quasi judicial hearings in non land use cases are as follows: 1. Staff Presentation – 15 minutes 2. Affected Party – 15 minutes 3. Neighborhood Associations – 5 minutes 4. Other Interested Persons – 3 minutes per person 5. Rebuttal by Affected Party – 7 minutes Time limits for quasi judicial land use hearings are governed by Rule 19 of the Council Rules. Parties to land use cases are encouraged to review that rule as time limits vary depending on the nature of the hearing. Further information can be obtained by contacting the Planning Administrator at 503 588 6173 or email at: lmanderson@cityofsalem.net. Timer lights are located on the podiums. A flashing yellow light means you have one minute left; a red light means your time has expired.