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February 26, 2024 ·6:00 PM Final

Council Chambers / Hybrid Meeting

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 51 items

  1. 1 This meeting is being conducted both in-person and remotely and allows remote attendance by the governing body, when requested. Interested persons may attend the meeting in Council Chambers or view the meeting in real-time on the City of Salem YouTube Channel, thanks to a partnership with CC:Media. Comcast Cable subscribers can watch on CC:Media Channel 21. Please submit comments on agenda items by 5:00 p.m., or earlier, on the day of the meeting at cityrecorder@cityofsalem.net. If attending the meeting remotely, public comment and testimony may be provided during the meeting via Zoom. Remote attendees must pre-register between 8:00 a.m. and 4:00 p.m. on the day of the meeting using this link: https://www.cityofsalem.net/comment-at-council
  2. 2 EXECUTIVE SESSION
  3. 3 WORK SESSION
  4. 1. OPENING EXERCISES: (Includes call to order, roll call, pledge of allegiance, announcements, proclamations, ceremonial presentations, and Council comment)
  5. 5 Call to Order
  6. 6 Roll Call
  7. 1.1 APPROVAL OF ADDITIONS AND DELETIONS TO THE AGENDA
  8. 1.2 COUNCIL AND CITY MANAGER COMMENT
  9. 1.3 PROCLAMATIONS
  10. 1.3a. Proclamation - Women in Construction Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods read into the record
  11. 1.3b. Proclamation - Women's History Month Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods 24-15 read into the record
  12. 1.4 PRESENTATIONS
  13. 2. PUBLIC COMMENT: (Comment on agenda items other than public hearings and deliberations)
  14. 3. CONSENT CALENDAR: (Includes approval of minutes, adoption of routine resolutions, and items of business requiring Council action) approved the Consent Calendar Pass
  15. 3.1 MINUTES
  16. 3.1a. February 12, 2024 Draft City Council Minutes 24-69 approved Pass
  17. 3.2 RESOLUTIONS
  18. 3.2a. Transfer of appropriations within the City’s Fiscal Year (FY) 2024 Budget to fund Facilities Services and Utility portions of the Cityworks work order software and the expense of the November 2023 Special Election. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance; Safe, Reliable and Efficient Infrastructure. 24-71
  19. 3.2b. Amendments to the Parks, and Stormwater System Development Charge Eligible Project Lists. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Safe, Reliable and Efficient Infrastructure 24-72
  20. 3.3 ACTION ITEMS
  21. 3.3a. Federal Aviation Administration Grant Applications for the Salem Municipal Airport. Ward(s): 2 Councilor(s): Nishioka Neighborhood(s): SEMCA, SESNA Result Area(s): Safe, Reliable and Efficient Infrastructure; Strong and Diverse Economy 24-50 approved Pass
  22. 3.3b. Memorandum of Understanding between Salem Municipal Airport and U.S. Departments of Transportation and Homeland Security. Ward(s): 2 Councilor(s): Nishioka Neighborhood(s): SEMCA, SESNA Result Area(s): Safe and Healthy Community, Strong and Diverse Economy 24-51 approved Pass
  23. 3.3c. Amendment to lease with the James A. Eastridge Living Trust for use of real property located at the intersection of Front Street SE and Ferry Street SE. Ward(s): 2 Councilor(s): Nishioka Neighborhood(s): CANDO Result Area(s): Good Governance; Welcoming and Livable Community. 24-52 approved Pass
  24. 3.3d. Application for grant funds to develop a transportation corridor plan for Front Street NE north of downtown. Ward(s): 1 Councilor(s): Stapleton Neighborhood(s): Central Area Neighborhood Development Organization and Grant Neighborhood Association Result Area(s): Safe, Reliable and Efficient Infrastructure 24-59 approved Pass
  25. 3.3e. Intergovernmental Agreement with Polk County for Street and Utility Improvements Associated with an Early Construction Phase of Marine Drive NW south of Harritt Drive NW. Ward(s): Ward 1 Councilor(s): Stapleton Neighborhood(s): West Salem Neighborhood Association Result Area(s): Safe, Reliable and Efficient Infrastructure 24-74 approved Pass
  26. 4. PUBLIC HEARINGS
  27. 4.a. Public hearing for the assessment of project costs for the conversion of the private Sleepy Hollow Phase I water system to the City’s public water system and advance Ordinance Bill No. 2-24 levying the assessments to first reading. Ward(s): Ward 6 Councilor(s): Councilor Hoy Neighborhood(s): East Lancaster Neighborhood Association Result Area(s): Safe, Reliable and Efficient Infrastructure 24-79 approved on Public Hearing Pass
  28. 5. SPECIAL ORDERS OF BUSINESS: (Items deferred from the Consent Calendar; Mayor and Councilor Items; Items which require a selection among options; or of special importance to Council; management reports; presentations by City boards, commissions, committees, or outside agencies)
  29. 5.a. Revenue Task Force status update. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance. 24-89 received and filed
  30. 5.b. Gerry Frank | Salem Rotary Amphitheater Information and Strategic Planning Since the construction of the Gerry Frank | Salem Rotary Amphitheater in late 2021, two seasons of activity have transpired. The Information and Strategic Plan for the amphitheater is provided to encapsulate current and future use of this venue. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods 24-82 received and filed
  31. 5.c. Salem Airport Commercial Air Service - October through December 2023 Ward(s): Ward 2 Councilor(s): Nishioka Neighborhood(s): SEMCA, SESNA Result Area(s): Good Governance; Safe and Healthy Community; Strong and Diverse Economy. 24-55 received and filed
  32. 6. INFORMATION REPORTS: (Items that require no Council action)
  33. 5.d.(3.2a.) Transfer of appropriations within the City’s Fiscal Year (FY) 2024 Budget to fund Facilities Services and Utility portions of the Cityworks work order software and the expense of the November 2023 Special Election. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance; Safe, Reliable and Efficient Infrastructure. 24-71 adopted Pass
  34. 6.a. Results of the Americans for the Arts and Oregon Arts Commission's Economic & Social Impact Study (AEP6) of Nonprofit Arts & Cultural Organizations and Their Audiences for the Salem Area. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods 24-58 received and filed
  35. 5.e. (3.2b.) Amendments to the Parks, and Stormwater System Development Charge Eligible Project Lists. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Safe, Reliable and Efficient Infrastructure 24-72 adopted Pass
  36. 6.b. Economic development quarterly report. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Strong and Diverse Economy. 24-76 received and filed
  37. 6.c. Purchases approved administratively from January 1, 2024 through January 31, 2024. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance 24-80 received and filed
  38. 6.d. Hearings Officer Decision - To allow a short term rental in a single-family dwelling - Approved. Conditional Use Case No. CU23-07 - Doug Vogel - 310 23rd St SE Ward(s): 2 Councilor(s): Nishioka Neighborhood(s): SESNA 24-75 received and filed
  39. 6.e. Planning Administrator Decision - A replat to eliminate a stormwater easement - Approved. Replat Tentative Plan Case No. REP24-03 - John Miller - 2207 Wildwood Dr SE. Ward(s): 4 Councilor(s): Gwyn Neighborhood(s): SGNA 24-77 received and filed
  40. 6.f. Planning Administrator Decision - A replat to consolidate two existing properties into one lot - Approved. Tentative Replat Case No. REP24-01 - Karina Rodriguez - 3560 Portland Rd NE Ward(s): 5 Councilor(s): Gonzalez Neighborhood(s): Northgate 24-83 received and filed
  41. 7. ORDINANCES
  42. 7.1 FIRST READING:
  43. 7.2 SECOND READING:
  44. 7.2a. Annexation of an approximately 0.96-acre territory located at 4370 Fisher Road NE (ANXC-753). Ward(s): 5 Councilor(s): Gonzalez Neighborhood(s): Northgate Result Area(s): Welcoming and Livable Community 24-48 approved Pass
  45. 8. PUBLIC COMMENT: (Other than agenda items)
  46. 9. ADJOURNMENT
  47. 45 Individuals needing special accommodations such as sign language, foreign language interpreters or equipment for the hearing impaired must request such services at least 48 hours prior to the meeting. To request accommodations or services, please call 503-588-6255 or 503-588-6003 (TTD/TTY 503-588-6439), or by e-mail at: cityrecorder@cityofsalem.net at least two business days in advance. Si necesita ayuda para comprender esta información, por favor llame 503-588-6003.
  48. 46 page break
  49. 47 UPCOMING PUBLIC HEARINGS, AND WORK SESSIONS
  50. a. Unless otherwise noted, all meetings and public hearings will be conducted in Council Chambers, located at City Hall, 555 Liberty Street SE, Room 240, with the option for remote attendance. Please see the meeting agenda header for more details on remote attendance. The meetings are also available to watch in real-time online at CC:Media YouTube Channel, as well as Comcast Cable CC:Media Channel 21. CITY COUNCIL PUBLIC HEARINGS: Council review of the Planning Administrator's Decision (Case No. UGA-SPR-ADJ-DAP-DR-TRP23-04) approving the development of a new multi-family apartment complex of three buildings containing 27 dwelling units located at 4963 Center Street NE Monday, April 8, 2024 at 6:00 p.m. FY 2025 Recommended Budget Monday, June 10, 2024 at 6:00 p.m. State Revenue Sharing Monday, June 10, 2024 at 6:00 p.m. SALEM HOUSING AUTHORITY PUBLIC HEARINGS: URBAN RENEWAL AGENCY PUBLIC HEARINGS: FY 2025 Recommended Budget Monday, June 10, 2024 at 6:00 p.m. CITY COUNCIL WORK SESSIONS: (Unless otherwise noted, work sessions are held in the Council Chambers, 555 Liberty Street SE. Options for Allocation of Opioid Settlement Funds Monday, April 15, 2024 at 6:00 p.m. Joint City Council and Salem Planning Commission - Housing Production Strategies Monday, May 20, 2024 at 6:00 p.m. BUDGET COMMITTEE MEETINGS: (Budget Committee meetings are held in Council Chambers, 555 Liberty Street SE, Room 240) Budget Committee - Follow-Up Discussion and Q & A Meeting #1 Thursday, March 14, 2024 at 6:00 p.m. Budget Committee - Follow-Up Discussion and Q & A Meeting #2 Thursday, March 21, 2024 at 6:00 p.m. City Manager Presents Proposed FY 2025 Budget to the Budget Committee - Result Areas Reviewed: Welcoming and Livable Community, Natural Environment Stewardship Wednesday, April 17, 2024 at 6:00 p.m. Budget Committee Review Meeting - Result Areas Reviewed: Strong and Diverse Economy, Urban Renewal Agency, Safe Reliable and Efficient Infrastructure, CIP Public Hearing Wednesday, April 24, 2024 at 6:00 p.m. Budget Committee Review Meeting - Results Areas Reviewed: Safe Community, Good Governance Wednesday, May 1, 2024 at 6:00 p.m. Budget Committee Recommends FY 2025 Budget to the City Council and Urban Renewal Agency Wednesday, May 8, 2024 at 6:00 p.m. 2024 NEIGHBORHOOD ASSOCIATION ANNUAL MEETING DATES: Neighborhood - Annual Meeting Date - Time - Councilor SEMCA------------April 9-----------10:00 a.m.-----Nishioka, Phillips Grant--------------May 2-------------6:15 p.m.-----Stapleton Highland----------May 9-------------6:30 p.m.-----Gonzalez, Stapleton ELNA--------------June 6-------------7:00 p.m.-----Hoy Morningside------June 12-----------6:30 p.m.-----Nishioka, Phillips SCAN--------------June 12-----------6:30 p.m.-----Nishioka, Nordyke Faye Wright------September 10----6:30 p.m.-----Nordyke, Phillips Northgate---------September 19---6:00 p.m.-----Gonzalez NOLA--------------October 2---------6:30 p.m.-----Hoy, Gonzalez West Salem-------October 3---------6:30 p.m.-----Stapleton, Varney NESCA ------October 15--------7:00 p.m.-----Hoy, Nishioka, Stapleton CANDO------------October 15--------6:00 p.m.-----Nishioka, Stapleton Sunnyslope-------October 17--------7:00 p.m.-----Nordyke, Gwyn SWAN-------------November 5-------6:30 p.m.-----Nishioka, Nordyke NEN---------------November 12----- 6:30 p.m.-----Nishioka, Stapleton SESNA -----November 26-----7:00 p.m.------Nishioka 24-86 received and filed
  51. 49 MEETING PROCEDURES City Council meets on the second and fourth Mondays of each month at 6:00 p.m. All meetings are in the Council Chambers, Room 240, 555 Liberty St. SE. The Mayor, who is the presiding officer, is elected at large for a term of two years. Councilors are elected for four year terms for each of the City’s eight Wards. These nine officers comprise the Council who make the policy decisions for municipal activity and pass its ordinances and regulations. Because the Mayor and Councilors’ positions are part time, without pay, the Council appoints a City Manager who is responsible for the administration and execution of the City’s policies and ordinances. The City Council generally follows Robert’s Rules of Order, but has adopted supplementary rules that may be found on the City’s website at: http://www.cityofsalem.net/Pages/council rules.aspx. THE CONSENT CALENDAR The Consent Calendar allows the Council to save time by acting on everything listed on that part of the agenda with one motion instead of considering each item separately. If a City Councilor believes a matter on the Consent Calendar deserves further discussion, the Councilor can request that item be removed from the Consent Calendar and considered separately under “Special Orders of Business.” PUBLIC COMMENT There are two times at every regular City Council meeting when the public has an opportunity to address the City Council. The first time is immediately prior to the Consent Calendar. This time is reserved for questions or statements regarding items appearing on the agenda, except public hearings and the merits of land use issues. The second time is at the end of the agenda. At this time, you can address the City Council on any matter of public concern, other than an agenda item. The Mayor will announce the time for public comment, and invite persons to address the City Council. Each person has three minutes to address the City Council. The time light on the podium will flash yellow when you have one minute left, and will turn red when your time has expired. HOW TO GET YOUR COMMENTS INCLUDED AS PART OF THE AGENDA Any written comments that you wish to be given to the City Council that are about an item on an agenda must be submitted to the City Recorder by 3:30 p.m. on the day of the City Council meeting when the item will be considered. For complete information on submitting communications to Council, please refer to Council Rule 6: Communications: https://www.cityofsalem.net/Pages/council rules.aspx. If you have some matter that you wish to have the City Council consider in the future, you are encouraged to submit your suggestion in writing to the City Manager at 555 Liberty Street SE, Room 220, Salem, OR, or by e mail to: manager@cityofsalem.net. PUBLIC HEARINGS The City Council can hold public hearings to consider legislative, quasi judicial or administrative matters. To testify at a hearing, you may sign up on the Hearing Roster located near the east entrance to the Council Chambers before the Mayor convenes the meeting. At the time for the hearing on the agenda, the Mayor will announce when the public hearing is open. If you have signed up to speak, come forward to the podium when the Mayor calls your name. State your name and either your address or the ward you live in. If you wish to receive notice of any written decision reached at the hearing, you must provide the City Recorder your address. When you have finished speaking, the Mayor will ask the Council if there are any questions for you, so please remain at the podium for a moment. The time limit is 3 minutes per person for legislative and administrative hearings. The time limits for quasi judicial hearings in non land use cases are as follows: 1. Staff Presentation – 15 minutes 2. Affected Party – 15 minutes 3. Neighborhood Associations – 5 minutes 4. Other Interested Persons – 3 minutes per person 5. Rebuttal by Affected Party – 7 minutes Time limits for quasi judicial land use hearings are governed by Rule 19 of the Council Rules. Parties to land use cases are encouraged to review that rule as time limits vary depending on the nature of the hearing. Further information can be obtained by contacting the Planning Administrator at 503 588 6173 or email at: lmanderson@cityofsalem.net. Timer lights are located on the podiums. A flashing yellow light means you have one minute left; a red light means your time has expired.