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March 25, 2024 ·6:00 PM Final

Council Chambers / Hybrid Meeting

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 43 items

  1. 1 This meeting is being conducted both in-person and remotely and allows remote attendance by the governing body, when requested. Interested persons may attend the meeting in Council Chambers or view the meeting in real-time on the City of Salem YouTube Channel, thanks to a partnership with CC:Media. Comcast Cable subscribers can watch on CC:Media Channel 21. Please submit comments on agenda items by 5:00 p.m., or earlier, on the day of the meeting at cityrecorder@cityofsalem.net. If attending the meeting remotely, public comment and testimony may be provided during the meeting via Zoom. Remote attendees must pre-register between 8:00 a.m. and 4:00 p.m. on the day of the meeting using this link: https://www.cityofsalem.net/comment-at-council
  2. 2 EXECUTIVE SESSION
  3. 3 City Council 5:15 p.m. - City Manager's Conference Room Current/Pending Litigation - ORS 192.660(2)(h)
  4. 4 WORK SESSION
  5. 1. OPENING EXERCISES: (Includes call to order, roll call, pledge of allegiance, announcements, proclamations, ceremonial presentations, and Council comment)
  6. 6 Call to Order
  7. 7 Roll Call
  8. 1.1 APPROVAL OF ADDITIONS AND DELETIONS TO THE AGENDA
  9. 1.2 COUNCIL AND CITY MANAGER COMMENT
  10. 1.3 PROCLAMATIONS
  11. 1.3a. Proclamation - Child Abuse Prevention Month 2024 Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods 24-110 read into the record
  12. 1.4 PRESENTATIONS
  13. 2. PUBLIC COMMENT: (Comment on agenda items other than public hearings and deliberations)
  14. 3. CONSENT CALENDAR: (Includes approval of minutes, adoption of routine resolutions, and items of business requiring Council action) approved the Consent Calendar Pass
  15. 3.1 MINUTES
  16. 3.1a. March 11, 2024 Draft Council Minutes 24-115 approved Pass
  17. 3.2 RESOLUTIONS
  18. 3.2a. Resolutions adopting Council Policies C-19 (Transportation Services Fund Financial Policy), C-20 (Streetlight Fund Financial Policy), C-21 (City Services Fund - Radio Communications Division Financial Policy), C-22 (Willamette Valley Communications Fund Financial Policy), C-23 (City Services Fund - Document Services Division Financial Policy) and C-24 (City Services Fund - Fleet Services Division Financial Policy); updating Council Policies C-9 (Capital Improvement Program Policy) and C-14 (Utility Fund Financial Policy). Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance; Natural Environment Stewardship; Safe, Reliable and Efficient Infrastructure. 24-92
  19. 3.2b. Approving Resolution 2024-14, an initial property tax exemption for a non-profit, low-income housing owner in accordance with SRC 2.850 to 2.910. Ward(s): Ward 1 Councilor(s): Stapleton Neighborhood(s): Highland Neighborhood Association Result Area(s): Welcoming and Livable Community 24-102 adopted Pass
  20. 3.3 ACTION ITEMS
  21. 3.3a. Request to create a mid-year project for installation of a Perimeter Intrusion Detection System at the Salem Airport. Ward(s): 2 Councilor(s): Nishioka Neighborhood(s): SEMCA, SESNA Result Area(s): Safe, Reliable and Efficient Infrastructure; Strong and Diverse Economy 24-88 approved Pass
  22. 3.3b. Amendment to lease with Church at the Park for City-owned real property located at 2640 Portland Road NE. Ward(s): 5 Councilor(s): Gonzalez Neighborhood(s): Northgate Result Area(s): Good Governance; Safe Community; Welcoming and Livable Community 24-94 approved Pass
  23. 3.3c. Ground lease with North Valley Hay & Farms LLC for property located at 2301 Orchard Heights Road NW. Ward(s): 8 Councilor(s): Varney Neighborhood(s): WSNA Result Area(s): Good Governance; Natural Environment Stewardship 24-99 approved Pass
  24. 4. PUBLIC HEARINGS
  25. 5. SPECIAL ORDERS OF BUSINESS: (Items deferred from the Consent Calendar; Mayor and Councilor Items; Items which require a selection among options; or of special importance to Council; management reports; presentations by City boards, commissions, committees, or outside agencies)
  26. 5.a. Revenue Task Force status update. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance. 24-108 received and filed
  27. 5.b. Salem Fire Department Proposal for the Reintegration of Ambulance Services: Implementing the Ambulance Operator Model under Fire Department Oversight. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Safe and Healthy Community 24-116 approved as amended Pass
  28. 5.c. Federal Emergency Management Agency’s Assistance to Firefighters Grant (AFG). Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Safe and Healthy Community 24-100 approved Pass
  29. 6. INFORMATION REPORTS: (Items that require no Council action)
  30. 5.d.(3.2a.) Resolutions adopting Council Policies C-19 (Transportation Services Fund Financial Policy), C-20 (Streetlight Fund Financial Policy), C-21 (City Services Fund - Radio Communications Division Financial Policy), C-22 (Willamette Valley Communications Fund Financial Policy), C-23 (City Services Fund - Document Services Division Financial Policy) and C-24 (City Services Fund - Fleet Services Division Financial Policy); updating Council Policies C-9 (Capital Improvement Program Policy) and C-14 (Utility Fund Financial Policy). Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance; Natural Environment Stewardship; Safe, Reliable and Efficient Infrastructure. 24-92 tabled Pass
  31. 6.a. Planning Commission Decision - A Comprehensive Plan Map Amendment and Zone Change application for approximately 400 acres. Minor Comprehensive Plan Map Amendment / Zone Change Case No. CPC-ZC23-02 - Britany Randall - 5465 Turner Rd SE Ward(s): 3 Councilor(s): Phillips Neighborhood(s): SEMCA 24-106 received and filed
  32. 6.b. Summary of recent activity and progress on 2022 voter-approved Safety and Livability Bond measure. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Safe, Reliable and Efficient Infrastructure; Strong and Diverse Economy; Welcoming and Livable Community. 24-109 received and filed
  33. 7. ORDINANCES
  34. 7.1 FIRST READING:
  35. 7.2 SECOND READING:
  36. 7.2a. Assessment of project costs for the conversion of the private Sleepy Hollow Phase I water system to the City’s public water system. Ward(s): Ward 6 Councilor(s): Councilor Hoy Neighborhood(s): East Lancaster Neighborhood Association Result Area(s): Safe, Reliable and Efficient Infrastructure 24-111 approved Pass
  37. 8. PUBLIC COMMENT: (Other than agenda items)
  38. 9. ADJOURNMENT
  39. 38 Individuals needing special accommodations such as sign language, foreign language interpreters or equipment for the hearing impaired must request such services at least 48 hours prior to the meeting. To request accommodations or services, please call 503-588-6255 or 503-588-6003 (TTD/TTY 503-588-6439), or by e-mail at: cityrecorder@cityofsalem.net at least two business days in advance. Si necesita ayuda para comprender esta información, por favor llame 503-588-6003.
  40. 39 page break
  41. 40 UPCOMING PUBLIC HEARINGS, AND WORK SESSIONS
  42. a. Unless otherwise noted, all meetings and public hearings will be conducted in Council Chambers, located at City Hall, 555 Liberty Street SE, Room 240, with the option for remote attendance. Please see the meeting agenda header for more details on remote attendance. The meetings are also available to watch in real-time online at CC:Media YouTube Channel, as well as Comcast Cable CC:Media Channel 21. CITY COUNCIL PUBLIC HEARINGS: Appeal of the Planning Administrator’s Decision (Case No. UGA-SPR-ADJ-DAP-DR-PLA24-03) approving a proposed development of a new 405-unit multi-family residential development containing 33 residential buildings located at 4650 Hazelgreen Road NE. Monday, April 8, 2024 at 6:00 p.m. FY 2025 Recommended Budget Monday, June 10, 2024 at 6:00 p.m. State Revenue Sharing Monday, June 10, 2024 at 6:00 p.m. SALEM HOUSING AUTHORITY PUBLIC HEARINGS: URBAN RENEWAL AGENCY PUBLIC HEARINGS: FY 2025 Recommended Budget Monday, June 10, 2024 at 6:00 p.m. CITY COUNCIL WORK SESSIONS: (Unless otherwise noted, work sessions are held in the Council Chambers, 555 Liberty Street SE. Options for Allocation of Opioid Settlement Funds Monday, April 15, 2024 at 6:00 p.m. Joint City Council and Salem Planning Commission - Housing Production Strategies Monday, June 17, 2024 at 6:00 p.m. Presentation of the 2024 Revenue Task Force Recommendations Monday, July 15, 2024 at 6:00 p.m. BUDGET COMMITTEE MEETINGS: (Budget Committee meetings are held in Council Chambers, 555 Liberty Street SE, Room 240) Budget Committee - Follow-Up Discussion and Q & A Meeting #1 Thursday, March 14, 2024 at 6:00 p.m. Budget Committee - Follow-Up Discussion and Q & A Meeting #2 Thursday, March 21, 2024 at 6:00 p.m. City Manager Presents Proposed FY 2025 Budget to the Budget Committee - Result Areas Reviewed: Welcoming and Livable Community, Natural Environment Stewardship Wednesday, April 17, 2024 at 6:00 p.m. Budget Committee Review Meeting - Result Areas Reviewed: Strong and Diverse Economy, Urban Renewal Agency, Safe Reliable and Efficient Infrastructure, CIP Public Hearing Wednesday, April 24, 2024 at 6:00 p.m. Budget Committee Review Meeting - Results Areas Reviewed: Safe Community, Good Governance Wednesday, May 1, 2024 at 6:00 p.m. Budget Committee Recommends FY 2025 Budget to the City Council and Urban Renewal Agency Wednesday, May 8, 2024 at 6:00 p.m. 2024 NEIGHBORHOOD ASSOCIATION ANNUAL MEETING DATES: Neighborhood - Annual Meeting Date - Time - Councilor SEMCA------------April 9-----------10:00 a.m.-----Nishioka, Phillips Grant--------------May 2-------------6:15 p.m.-----Stapleton Highland----------May 9-------------6:30 p.m.-----Gonzalez, Stapleton ELNA--------------June 6-------------7:00 p.m.-----Hoy Morningside------June 12-----------6:30 p.m.-----Nishioka, Phillips SCAN--------------June 12-----------6:30 p.m.-----Nishioka, Nordyke Faye Wright------September 10----6:30 p.m.-----Nordyke, Phillips Northgate---------September 19---6:00 p.m.-----Gonzalez NOLA--------------October 2---------6:30 p.m.-----Hoy, Gonzalez West Salem-------October 3---------6:30 p.m.-----Stapleton, Varney NESCA ------October 15--------7:00 p.m.-----Hoy, Nishioka, Stapleton CANDO------------October 15--------6:00 p.m.-----Nishioka, Stapleton Sunnyslope-------October 17--------7:00 p.m.-----Nordyke, Gwyn SWAN-------------November 5-------6:30 p.m.-----Nishioka, Nordyke NEN---------------November 12----- 6:30 p.m.-----Nishioka, Stapleton SESNA -----November 26-----7:00 p.m.------Nishioka 24-113 received and filed
  43. 42 MEETING PROCEDURES City Council meets on the second and fourth Mondays of each month at 6:00 p.m. All meetings are in the Council Chambers, Room 240, 555 Liberty St. SE. The Mayor, who is the presiding officer, is elected at large for a term of two years. Councilors are elected for four year terms for each of the City’s eight Wards. These nine officers comprise the Council who make the policy decisions for municipal activity and pass its ordinances and regulations. Because the Mayor and Councilors’ positions are part time, without pay, the Council appoints a City Manager who is responsible for the administration and execution of the City’s policies and ordinances. The City Council generally follows Robert’s Rules of Order, but has adopted supplementary rules that may be found on the City’s website at: http://www.cityofsalem.net/Pages/council rules.aspx. THE CONSENT CALENDAR The Consent Calendar allows the Council to save time by acting on everything listed on that part of the agenda with one motion instead of considering each item separately. If a City Councilor believes a matter on the Consent Calendar deserves further discussion, the Councilor can request that item be removed from the Consent Calendar and considered separately under “Special Orders of Business.” PUBLIC COMMENT There are two times at every regular City Council meeting when the public has an opportunity to address the City Council. The first time is immediately prior to the Consent Calendar. This time is reserved for questions or statements regarding items appearing on the agenda, except public hearings and the merits of land use issues. The second time is at the end of the agenda. At this time, you can address the City Council on any matter of public concern, other than an agenda item. The Mayor will announce the time for public comment, and invite persons to address the City Council. Each person has three minutes to address the City Council. The time light on the podium will flash yellow when you have one minute left, and will turn red when your time has expired. HOW TO GET YOUR COMMENTS INCLUDED AS PART OF THE AGENDA Any written comments that you wish to be given to the City Council that are about an item on an agenda must be submitted to the City Recorder by 3:30 p.m. on the day of the City Council meeting when the item will be considered. For complete information on submitting communications to Council, please refer to Council Rule 6: Communications: https://www.cityofsalem.net/Pages/council rules.aspx. If you have some matter that you wish to have the City Council consider in the future, you are encouraged to submit your suggestion in writing to the City Manager at 555 Liberty Street SE, Room 220, Salem, OR, or by e mail to: manager@cityofsalem.net. PUBLIC HEARINGS The City Council can hold public hearings to consider legislative, quasi judicial or administrative matters. To testify at a hearing, you may sign up on the Hearing Roster located near the east entrance to the Council Chambers before the Mayor convenes the meeting. At the time for the hearing on the agenda, the Mayor will announce when the public hearing is open. If you have signed up to speak, come forward to the podium when the Mayor calls your name. State your name and either your address or the ward you live in. If you wish to receive notice of any written decision reached at the hearing, you must provide the City Recorder your address. When you have finished speaking, the Mayor will ask the Council if there are any questions for you, so please remain at the podium for a moment. The time limit is 3 minutes per person for legislative and administrative hearings. The time limits for quasi judicial hearings in non land use cases are as follows: 1. Staff Presentation – 15 minutes 2. Affected Party – 15 minutes 3. Neighborhood Associations – 5 minutes 4. Other Interested Persons – 3 minutes per person 5. Rebuttal by Affected Party – 7 minutes Time limits for quasi judicial land use hearings are governed by Rule 19 of the Council Rules. Parties to land use cases are encouraged to review that rule as time limits vary depending on the nature of the hearing. Further information can be obtained by contacting the Planning Administrator at 503 588 6173 or email at: lmanderson@cityofsalem.net. Timer lights are located on the podiums. A flashing yellow light means you have one minute left; a red light means your time has expired.