docketcity.com
Home › Salem › Meetings

City Council

April 22, 2024 ·6:00 PM Final-revised

Council Chambers / Hybrid Meeting

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 57 items

  1. 1 This meeting is being conducted both in-person and remotely and allows remote attendance by the governing body, when requested. Interested persons may attend the meeting in Council Chambers or view the meeting in real-time on the City of Salem YouTube Channel, thanks to a partnership with CC:Media. Comcast Cable subscribers can watch on CC:Media Channel 21. Please submit comments on agenda items by 5:00 p.m., or earlier, on the day of the meeting at cityrecorder@cityofsalem.net. If attending the meeting remotely, public comment and testimony may be provided during the meeting via Zoom. Remote attendees must pre-register between 8:00 a.m. and 4:00 p.m. on the day of the meeting using this link: https://www.cityofsalem.net/comment-at-council
  2. 2 EXECUTIVE SESSION
  3. 3 City Council 5:00 p.m. - City Manager's Conference Room ORS 192.660(2)(i) - Relating to the City Manager’s performance evaluation process
  4. 4 WORK SESSION
  5. 1. OPENING EXERCISES: (Includes call to order, roll call, pledge of allegiance, announcements, proclamations, ceremonial presentations, and Council comment)
  6. 6 Call to Order
  7. 7 Roll Call
  8. 1.1 APPROVAL OF ADDITIONS AND DELETIONS TO THE AGENDA approved Pass
  9. 1.2 COUNCIL AND CITY MANAGER COMMENT
  10. 1.3 PROCLAMATIONS
  11. 1.3a. Proclamation - End the Sale of Flavored Nicotine Products Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods 24-120 read into the record
  12. 1.3b. Proclamation - Earth Day Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods 24-142 read into the record
  13. 1.3c. Proclamation - National Therapy Animal Day Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods 24-163 read into the record
  14. 1.4 PRESENTATIONS
  15. 2. PUBLIC COMMENT: (Comment on agenda items other than public hearings and deliberations)
  16. 3. CONSENT CALENDAR: (Includes approval of minutes, adoption of routine resolutions, and items of business requiring Council action) approved the Consent Calendar Pass
  17. 3.1 MINUTES
  18. 3.1a. April 8, 2024 Draft City Council Minutes 24-158 approved Pass
  19. 3.1b. April 15, 2024 Draft City Council Work Session Minutes 24-164 approved Pass
  20. 3.2 RESOLUTIONS
  21. 3.2a. Multiple Unit Housing Tax Incentive Program application by Deacon Development, LLC seeking a 10-year property tax exemption for a 105-unit apartment development located at 277 High Street NE. Ward(s): Ward 1 Councilor(s): Stapleton Neighborhood(s): CANDO Result Area(s): Strong and Diverse Economy; Welcoming and Livable Community 24-114
  22. 3.2b. Transfer of appropriations within the City’s Fiscal Year (FY) 2024 Budget to fund a repair to the Library parking structure. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance; Safe, Reliable and Efficient Infrastructure. 24-146 adopted Pass
  23. 3.3 ACTION ITEMS
  24. 3.3a. Oregon Watershed Enhancement Board Restoration Grant Application for continuing restoration work in Minto Island Conservation Area. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Natural Environment Stewardship 24-136
  25. 3.3b. Oregon Watershed Enhancement Board Technical Assistance Grant Application for Fish Passage Barrier Prioritization Study. Ward(s): 1, 2, 3, 4, 6, 7, and 8. Councilor(s): Stapleton, Nishioka, Phillips, Gwyn, Hoy, Nordyke, Varney Neighborhood(s): South Gateway, SEMCA, Morningside, Faye Wright, Sunnyslope, SWAN, SCAN, SESNA, NESCA, NEN, CAN-DO, Grant, West Salem Result Area(s): Natural Environment Stewardship; Safe, Reliable and Efficient Infrastructure; Welcoming and Livable Community. 24-137
  26. 3.3c. Claim settlement authorization Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): Good Governance. 24-152 approved Pass
  27. 3.3d. Authorization of the use of bond premium funding to complete the 2024 Pavement Rehabilitation and Replacement project Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance; Safe, Reliable and Efficient Infrastructure. 24-159 approved Pass
  28. 3.3e. Application for funding under the Community Renewable Energy Grant Program issued by the Oregon Department of Energy (ODOE). Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Natural Environment Stewardship; Safe, Reliable and Efficient Infrastructure. 24-144 approved Pass
  29. 4. PUBLIC HEARINGS
  30. 4.a. 2024 Annual Action Plan (AAP) for CDBG and HOME Funds and 2022 Consolidated Annual Performance and Evaluation Report (CAPER) Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance; Safe and Healthy Community; Welcoming and Livable Community. 24-129 approved Pass
  31. 4.b. An Annexation of an approximately 1.32-acre territory located at 4785 and 4815 Auburn Road NE (ANXC-757). Ward(s): Ward 6 Councilor(s): Hoy Neighborhood(s): ELNA Result Area(s): Welcoming and Livable Community 24-138 approved on Public Hearing Pass
  32. 5. SPECIAL ORDERS OF BUSINESS: (Items deferred from the Consent Calendar; Mayor and Councilor Items; Items which require a selection among options; or of special importance to Council; management reports; presentations by City boards, commissions, committees, or outside agencies)
  33. 5.a. Council Call-Ups as recommended by the Council Rules Committee. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance 24-155 approved Pass
  34. 5.b. Center 50+ Advisory Commission 2023 Annual Report Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Welcoming and Livable Community 24-126 received and filed
  35. 5.c. The Planning Commission’s 2023 Annual Report. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Welcoming and Livable Community 24-150 received and filed
  36. 5.d. Travel Salem FY 2022-2023 Annual Report Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods 24-156 received and filed
  37. 6. INFORMATION REPORTS: (Items that require no Council action)
  38. 5.e.(3.2a.) Multiple Unit Housing Tax Incentive Program application by Deacon Development, LLC seeking a 10-year property tax exemption for a 105-unit apartment development located at 277 High Street NE. Ward(s): Ward 1 Councilor(s): Stapleton Neighborhood(s): CANDO Result Area(s): Strong and Diverse Economy; Welcoming and Livable Community 24-114 tabled Pass
  39. 6.a. Planning Administrator Decision - Proposed development of a new 186-unit multi-family residential development containing nine residential buildings and a clubhouse/amenity space - Approved. Urban Growth Area Preliminary Declaration / Class 3 Site Plan Review / Class 2 Adjustment / Class 2 Driveway Approach Permit / Tree and Vegetation Removal Permit Case No. UGA-SPR-ADJ-DAP-TRP24-02 - Hans Christiansen - 2916 Orchard Heights Rd NW. Ward(s): 8 Councilor(s): Varney Neighborhood(s): WSNA 24-135 received and filed
  40. 5.f.(3.3a.) Oregon Watershed Enhancement Board Restoration Grant Application for continuing restoration work in Minto Island Conservation Area. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Natural Environment Stewardship 24-136 approved Pass
  41. 6.b. Appointment to Advisory Committee for the Regional Scenario Plan. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance 24-143 received and filed
  42. 5.g.(3.3b.) Oregon Watershed Enhancement Board Technical Assistance Grant Application for Fish Passage Barrier Prioritization Study. Ward(s): 1, 2, 3, 4, 6, 7, and 8. Councilor(s): Stapleton, Nishioka, Phillips, Gwyn, Hoy, Nordyke, Varney Neighborhood(s): South Gateway, SEMCA, Morningside, Faye Wright, Sunnyslope, SWAN, SCAN, SESNA, NESCA, NEN, CAN-DO, Grant, West Salem Result Area(s): Natural Environment Stewardship; Safe, Reliable and Efficient Infrastructure; Welcoming and Livable Community. 24-137 approved Pass
  43. 6.c. (24-144) This report was moved to Action Items, See item 3.3 e.
  44. 6.d. Economic development quarterly report. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Strong and Diverse Economy. 24-145 received and filed
  45. 6.e. Purchases approved administratively from March 1, 2024 through March 31, 2024. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance 24-148 received and filed
  46. 6.f. Planning Administrator Decision - An application for the second modification of the tentative phased subdivision approval for Coburn Grand View Estates (Case No. SUB-ADJ21-06 & UGA17-03MOD1) - Approved. Modification of Phased Subdivision Tentative Plan Case No. SUB-ADJ21-06MOD2 - Brandie Dalton - 4400 Block of Battle Creek Rd SE Ward(s): 3 Councilor(s): Phillips Neighborhood(s): Morningside 24-157 received and filed
  47. 6.g. Planning Administrator Decision - A partition to divide a property into two parcels with adjustments to reduce vehicle use area setbacks - Approved. Partition Tentative Plan / Class 2 Adjustment Case No. PAR-ADJ24-06 - Mark Buehler - 4080 Fairview Industrial Dr SE. Ward(s): 3 Councilor(s): Phillips Neighborhood(s): Morningside, SEMCA 24-160 received and filed
  48. 7. ORDINANCES
  49. 7.1 FIRST READING:
  50. 7.2 SECOND READING:
  51. 8. PUBLIC COMMENT: (Other than agenda items)
  52. 9. ADJOURNMENT
  53. 50 Individuals needing special accommodations such as sign language, foreign language interpreters or equipment for the hearing impaired must request such services at least 48 hours prior to the meeting. To request accommodations or services, please call 503-588-6255 or 503-588-6003 (TTD/TTY 503-588-6439), or by e-mail at: cityrecorder@cityofsalem.net at least two business days in advance. Si necesita ayuda para comprender esta información, por favor llame 503-588-6003.
  54. 51 page break
  55. 52 UPCOMING PUBLIC HEARINGS, AND WORK SESSIONS
  56. a. Unless otherwise noted, all meetings and public hearings will be conducted in Council Chambers, located at City Hall, 555 Liberty Street SE, Room 240, with the option for remote attendance. Please see the meeting agenda header for more details on remote attendance. The meetings are also available to watch in real-time online at CC:Media YouTube Channel, as well as Comcast Cable CC:Media Channel 21. CITY COUNCIL PUBLIC HEARINGS: Appeal of the Planning Administrator’s Decision (Case No. UGA-SPR-ADJ-DAP-DR-PLA24-03) approving a proposed development of a new 405-unit multi-family residential development containing 33 residential buildings located at 4650 Hazelgreen Road NE. Monday, May 13, 2024 at 6:00 p.m. Appeal of the Planning Commission’s Decision (Case No. CPC-ZC24-01) approving a Minor Comprehensive Plan Map Amendment and Quasi-Judicial Zone Change from Multiple-Family to Industrial and RM-II to IG zoning for two properties located at 650 15th Street SE Tuesday, May 28, 2024 at 6:00 p.m. FY 2025 Recommended Budget Monday, June 10, 2024 at 6:00 p.m. State Revenue Sharing Monday, June 10, 2024 at 6:00 p.m. SALEM HOUSING AUTHORITY PUBLIC HEARINGS: URBAN RENEWAL AGENCY PUBLIC HEARINGS: FY 2025 Recommended Budget Monday, June 10, 2024 at 6:00 p.m. CITY COUNCIL WORK SESSIONS: (Unless otherwise noted, work sessions are held in the Council Chambers, 555 Liberty Street SE. Salem Governance Assessment Update Monday, May 20, 2024 at 6:00 p.m. Joint City Council and Salem Planning Commission - Housing Production Strategies Monday, June 17, 2024 at 6:00 p.m. Presentation of the 2024 Revenue Task Force Recommendations Monday, July 15, 2024 at 6:00 p.m. BUDGET COMMITTEE MEETINGS: (Budget Committee meetings are held in Council Chambers, 555 Liberty Street SE, Room 240) Budget Committee Review Meeting - Result Areas Reviewed: Strong and Diverse Economy, Urban Renewal Agency, Safe Reliable and Efficient Infrastructure, CIP Public Hearing Wednesday, April 24, 2024 at 6:00 p.m. Budget Committee Review Meeting - Results Areas Reviewed: Safe Community, Good Governance Wednesday, May 1, 2024 at 6:00 p.m. Budget Committee Recommends FY 2025 Budget to the City Council and Urban Renewal Agency Wednesday, May 8, 2024 at 6:00 p.m. 2024 NEIGHBORHOOD ASSOCIATION ANNUAL MEETING DATES: Neighborhood - Annual Meeting Date - Time - Councilor Grant--------------May 2-------------6:15 p.m.-----Stapleton Highland----------May 9-------------6:30 p.m.-----Gonzalez, Stapleton ELNA--------------June 6-------------7:00 p.m.-----Hoy Morningside------June 12-----------6:30 p.m.-----Nishioka, Phillips SCAN--------------June 12-----------6:30 p.m.-----Nishioka, Nordyke Faye Wright------September 10----6:30 p.m.-----Nordyke, Phillips Northgate---------September 19---6:00 p.m.-----Gonzalez NOLA--------------October 2---------6:30 p.m.-----Hoy, Gonzalez West Salem-------October 3---------6:30 p.m.-----Stapleton, Varney NESCA ------October 15--------7:00 p.m.-----Hoy, Nishioka, Stapleton CANDO------------October 15--------6:00 p.m.-----Nishioka, Stapleton Sunnyslope-------October 17--------7:00 p.m.-----Nordyke, Gwyn SWAN-------------November 5-------6:30 p.m.-----Nishioka, Nordyke NEN---------------November 12----- 6:30 p.m.-----Nishioka, Stapleton SESNA -----November 26-----7:00 p.m.------Nishioka 24-151 received and filed
  57. 54 MEETING PROCEDURES City Council meets on the second and fourth Mondays of each month at 6:00 p.m. All meetings are in the Council Chambers, Room 240, 555 Liberty St. SE. The Mayor, who is the presiding officer, is elected at large for a term of two years. Councilors are elected for four year terms for each of the City’s eight Wards. These nine officers comprise the Council who make the policy decisions for municipal activity and pass its ordinances and regulations. Because the Mayor and Councilors’ positions are part time, without pay, the Council appoints a City Manager who is responsible for the administration and execution of the City’s policies and ordinances. The City Council generally follows Robert’s Rules of Order, but has adopted supplementary rules that may be found on the City’s website at: http://www.cityofsalem.net/Pages/council rules.aspx. THE CONSENT CALENDAR The Consent Calendar allows the Council to save time by acting on everything listed on that part of the agenda with one motion instead of considering each item separately. If a City Councilor believes a matter on the Consent Calendar deserves further discussion, the Councilor can request that item be removed from the Consent Calendar and considered separately under “Special Orders of Business.” PUBLIC COMMENT There are two times at every regular City Council meeting when the public has an opportunity to address the City Council. The first time is immediately prior to the Consent Calendar. This time is reserved for questions or statements regarding items appearing on the agenda, except public hearings and the merits of land use issues. The second time is at the end of the agenda. At this time, you can address the City Council on any matter of public concern, other than an agenda item. The Mayor will announce the time for public comment, and invite persons to address the City Council. Each person has three minutes to address the City Council. The time light on the podium will flash yellow when you have one minute left, and will turn red when your time has expired. HOW TO GET YOUR COMMENTS INCLUDED AS PART OF THE AGENDA Any written comments that you wish to be given to the City Council that are about an item on an agenda must be submitted to the City Recorder by 3:30 p.m. on the day of the City Council meeting when the item will be considered. For complete information on submitting communications to Council, please refer to Council Rule 6: Communications: https://www.cityofsalem.net/Pages/council rules.aspx. If you have some matter that you wish to have the City Council consider in the future, you are encouraged to submit your suggestion in writing to the City Manager at 555 Liberty Street SE, Room 220, Salem, OR, or by e mail to: manager@cityofsalem.net. PUBLIC HEARINGS The City Council can hold public hearings to consider legislative, quasi judicial or administrative matters. To testify at a hearing, you may sign up on the Hearing Roster located near the east entrance to the Council Chambers before the Mayor convenes the meeting. At the time for the hearing on the agenda, the Mayor will announce when the public hearing is open. If you have signed up to speak, come forward to the podium when the Mayor calls your name. State your name and either your address or the ward you live in. If you wish to receive notice of any written decision reached at the hearing, you must provide the City Recorder your address. When you have finished speaking, the Mayor will ask the Council if there are any questions for you, so please remain at the podium for a moment. The time limit is 3 minutes per person for legislative and administrative hearings. The time limits for quasi judicial hearings in non land use cases are as follows: 1. Staff Presentation – 15 minutes 2. Affected Party – 15 minutes 3. Neighborhood Associations – 5 minutes 4. Other Interested Persons – 3 minutes per person 5. Rebuttal by Affected Party – 7 minutes Time limits for quasi judicial land use hearings are governed by Rule 19 of the Council Rules. Parties to land use cases are encouraged to review that rule as time limits vary depending on the nature of the hearing. Further information can be obtained by contacting the Planning Administrator at 503 588 6173 or email at: lmanderson@cityofsalem.net. Timer lights are located on the podiums. A flashing yellow light means you have one minute left; a red light means your time has expired.