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May 28, 2024 ·6:00 PM Final-revised

Council Chambers / Hybrid Meeting

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 50 items

  1. 1 This meeting is being conducted both in-person and remotely and allows remote attendance by the governing body, when requested. Interested persons may attend the meeting in Council Chambers or view the meeting in real-time on the City of Salem YouTube Channel, thanks to a partnership with CC:Media. Comcast Cable subscribers can watch on CC:Media Channel 21. Please submit comments on agenda items by 5:00 p.m., or earlier, on the day of the meeting at cityrecorder@cityofsalem.net. If attending the meeting remotely, public comment and testimony may be provided during the meeting via Zoom. Remote attendees must pre-register between 8:00 a.m. and 4:00 p.m. on the day of the meeting using this link: https://www.cityofsalem.net/comment-at-council
  2. 2 EXECUTIVE SESSION
  3. 3 City Council 5:30 p.m. - City Manager's Conference Room ORS 192.660(2)(h) - Current/Pending Litigation
  4. 4 WORK SESSION
  5. 1. OPENING EXERCISES: (Includes call to order, roll call, pledge of allegiance, announcements, proclamations, ceremonial presentations, and Council comment)
  6. 6 Call to Order
  7. 7 Roll Call
  8. 1.1 APPROVAL OF ADDITIONS AND DELETIONS TO THE AGENDA approved Pass
  9. 1.2 COUNCIL AND CITY MANAGER COMMENT
  10. 1.3 PROCLAMATIONS
  11. 1.3a. Proclamation - MAKE MUSIC DAY Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods 24-192 read into the record
  12. 1.3b. Proclamation - Gun Violence Awareness Day Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods 24-225 read into the record
  13. 1.4 PRESENTATIONS
  14. 2. PUBLIC COMMENT: (Comment on agenda items other than public hearings and deliberations)
  15. 3. CONSENT CALENDAR: (Includes approval of minutes, adoption of routine resolutions, and items of business requiring Council action) approved the Consent Calendar Pass
  16. 3.1 MINUTES
  17. 3.1a. May 13, 2024 Draft City Council Minutes 24-223 approved Pass
  18. 3.1b. May 20, 2024 Draft City Council Work Session Minutes 24-206 approved Pass
  19. 3.2 RESOLUTIONS
  20. 3.2a. Acquisition of Property for the Silverton Road NE Improvements Project Ward(s): Wards 5 and 6 Councilor(s): Gonzalez and Hoy Neighborhood(s): North Lancaster Neighborhood Association and Northgate Neighborhood Association Result Area(s): Safe, Reliable and Efficient Infrastructure 24-204 adopted Pass
  21. 3.3 ACTION ITEMS
  22. 3.3a. Purchase and Sale Agreement with 49th AVE SE LLC for acquisition of real property located at 1325 49th Avenue SE as a future park. Ward(s): 2 Councilor(s): Nishioka Neighborhood(s): SEMCA Result Area(s): Natural Environment Stewardship; Safe and Healthy Community; Welcoming and Livable Community. 24-187 approved Pass
  23. 3.3b. Ground lease with I&E Construction, Inc. for a portion of the undeveloped East Park property. Ward(s): 6 Councilor(s): Hoy Neighborhood(s): ELNA Result Area(s): Good Governance; Strong and Diverse Economy. 24-201 approved Pass
  24. 3.3c. Amendment to ground lease with WattEV Salem Inc. for real property at Salem Municipal Airport. Ward(s): 3 Councilor(s): Phillips Neighborhood(s): SEMCA Result Area(s): Good Governance; Strong and Diverse Economy 24-202 approved Pass
  25. 3.3d. Adoption of Final Order No. 2024-1 UGA-SPR-ADJ-DAP-DR-PLA24-03 following City Council’s vote to affirm and modify the Planning Administrator’s decision to approve a 405-unit multi-family residential development, Urban Growth Area Preliminary Declaration, Class 3 Site Plan Review, Class 1 and Class 2 Adjustments, Class 2 Driveway Approach Permit, Class 1 Design Review, and Property Line Adjustment Case No. UGA-SPR-ADJ-DAP-DR-PLA24-03 for property located at 4650 Hazelgreen Road NE. Ward(s): 5 Councilor(s): Gonzalez Neighborhood(s): Northgate Neighborhood Association Result Area(s): Welcoming and Livable Community 24-214 approved Pass
  26. 4. PUBLIC HEARINGS
  27. 4.a. Appeal of the Planning Commission’s decision approving Comprehensive Plan Map Designation and Zone change to Industrial and IG (General Industrial) zoning for property located at 650 15th Street SE. Ward(s): Ward 2 Councilor(s): Nishioka Neighborhood(s): Southeast Salem Neighborhood Association Result Area(s): Welcoming and Livable Community 24-141 approved on Public Hearing Pass
  28. 4.b. Public hearing regarding a petition to vacate a public sanitary sewer easement located near Orchard Heights Road NW and Linwood Street NW. Ward(s): Ward 8 Councilor(s): Councilor Varney Neighborhood(s): West Salem Neighborhood Association Result Area(s): Safe, Reliable and Efficient Infrastructure. 24-199 approved on Public Hearing Pass
  29. 5. SPECIAL ORDERS OF BUSINESS: (Items deferred from the Consent Calendar; Mayor and Councilor Items; Items which require a selection among options; or of special importance to Council; management reports; presentations by City boards, commissions, committees, or outside agencies)
  30. 5.a. Determine allocation of opioid settlement dollars in FY2025. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Safe and Healthy Community; Welcoming and Livable Community. 24-212 approved Pass
  31. 5.b. A City of Salem resolution related to the crisis in Gaza. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Safe and Healthy Community; Welcoming and Livable Community. 24-222 adopted Pass
  32. 6. INFORMATION REPORTS: (Items that require no Council action)
  33. 6.a. Planning Administrator Decision - An application for a five-lot subdivision - Approved. Subdivision Tentative Plan / Class 2 Adjustment Case No. SUB-ADJ24-01 - Surain S LLC (Jaswant Singh, Harjinderjit Singh) - 4500 Block of Mill Creek Dr SE. Ward(s): 3 Councilor(s): Councilors - Phillips Neighborhood(s): SEMCA 24-197 received and filed
  34. 6.b. Summary of 2024 Oregon Legislative Session. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance; Natural Environment Stewardship; Safe Community; Safe, Reliable and Efficient Infrastructure; Strong and Diverse Economy; Welcoming and Livable Community. 24-208 received and filed
  35. 6.c. Changes to City Council Committee Assignments Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods 24-218 received and filed
  36. 6.d. Revenue Task Force status update. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance. 24-221 received and filed
  37. 7. ORDINANCES
  38. 7.1 FIRST READING:
  39. 7.2 SECOND READING:
  40. 7.2a. Amending Salem Revised Code Chapter 41 (System Development Charges) Relating to Accessory Dwelling Units Exemptions Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Safe and Reliable Infrastructure ISSUE: Shall City Council conduct second reading and enact Ordinance Bill No. 5-24 amending Chapter 41 (System Development Charges) of the Salem Revised Code? RECOMMENDATION: 24-200 approved Pass
  41. 7.2b. Annexation of an approximately 1.32-acre territory located at 4785 and 4815 Auburn Road NE (ANXC-757). Ward(s): Ward 6 Councilor(s): Hoy Neighborhood(s): ELNA Result Area(s): Welcoming and Livable Community 24-210 approved Pass
  42. 8. PUBLIC COMMENT: (Other than agenda items)
  43. 9. ADJOURNMENT
  44. 44 Individuals needing special accommodations such as sign language, foreign language interpreters or equipment for the hearing impaired must request such services at least 48 hours prior to the meeting. To request accommodations or services, please call 503-588-6255 or 503-588-6003 (TTD/TTY 503-588-6439), or by e-mail at: cityrecorder@cityofsalem.net at least two business days in advance. Si necesita ayuda para comprender esta información, por favor llame 503-588-6003.
  45. 45 page break
  46. 46 FUTURE REPORT - The following item will appear on the June 10, 2024 City Council Agenda; this off agenda item is being provided in advance to allow additional time to review the report.
  47. a. Proposed FY 2025 Fee Schedule Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance 24-209
  48. 48 UPCOMING PUBLIC HEARINGS, AND WORK SESSIONS
  49. b. Unless otherwise noted, all meetings and public hearings will be conducted in Council Chambers, located at City Hall, 555 Liberty Street SE, Room 240, with the option for remote attendance. Please see the meeting agenda header for more details on remote attendance. The meetings are also available to watch in real-time online at CC:Media YouTube Channel, as well as Comcast Cable CC:Media Channel 21. CITY COUNCIL PUBLIC HEARINGS: FY 2025 Recommended Budget Monday, June 10, 2024 at 6:00 p.m. State Revenue Sharing Monday, June 10, 2024 at 6:00 p.m. SALEM HOUSING AUTHORITY PUBLIC HEARINGS: 5 Year and Public Housing Agency Plan. Monday, July 8, 2024 at 6:00 p.m. URBAN RENEWAL AGENCY PUBLIC HEARINGS: FY 2025 Recommended Budget Monday, June 10, 2024 at 6:00 p.m. CITY COUNCIL WORK SESSIONS: (Unless otherwise noted, work sessions are held in the Council Chambers, 555 Liberty Street SE. Joint City Council and Salem Planning Commission - Housing Production Strategies Monday, June 17, 2024 at 6:00 p.m. Presentation of the 2024 Revenue Task Force Recommendations Monday, July 15, 2024 at 6:00 p.m. 2024 NEIGHBORHOOD ASSOCIATION ANNUAL MEETING DATES: Neighborhood - Annual Meeting Date - Time - Councilor ELNA--------------June 6-------------7:00 p.m.-----Hoy Morningside------June 12-----------6:30 p.m.-----Nishioka, Phillips SCAN--------------June 12-----------6:30 p.m.-----Nishioka, Nordyke Faye Wright------September 10----6:30 p.m.-----Nordyke, Phillips Northgate---------September 19---6:00 p.m.-----Gonzalez NOLA--------------October 2---------6:30 p.m.-----Hoy, Gonzalez West Salem-------October 3---------6:30 p.m.-----Stapleton, Varney NESCA ------October 15--------7:00 p.m.-----Hoy, Nishioka, Stapleton CANDO------------October 15--------6:00 p.m.-----Nishioka, Stapleton Sunnyslope-------October 17--------7:00 p.m.-----Nordyke, Gwyn SWAN-------------November 5-------6:30 p.m.-----Nishioka, Nordyke NEN---------------November 12----- 6:30 p.m.-----Nishioka, Stapleton SESNA -----November 26-----7:00 p.m.------Nishioka 24-226 received and filed
  50. 50 MEETING PROCEDURES City Council meets on the second and fourth Mondays of each month at 6:00 p.m. All meetings are in the Council Chambers, Room 240, 555 Liberty St. SE. The Mayor, who is the presiding officer, is elected at large for a term of two years. Councilors are elected for four year terms for each of the City’s eight Wards. These nine officers comprise the Council who make the policy decisions for municipal activity and pass its ordinances and regulations. Because the Mayor and Councilors’ positions are part time, without pay, the Council appoints a City Manager who is responsible for the administration and execution of the City’s policies and ordinances. The City Council generally follows Robert’s Rules of Order, but has adopted supplementary rules that may be found on the City’s website at: http://www.cityofsalem.net/Pages/council rules.aspx. THE CONSENT CALENDAR The Consent Calendar allows the Council to save time by acting on everything listed on that part of the agenda with one motion instead of considering each item separately. If a City Councilor believes a matter on the Consent Calendar deserves further discussion, the Councilor can request that item be removed from the Consent Calendar and considered separately under “Special Orders of Business.” PUBLIC COMMENT There are two times at every regular City Council meeting when the public has an opportunity to address the City Council. The first time is immediately prior to the Consent Calendar. This time is reserved for questions or statements regarding items appearing on the agenda, except public hearings and the merits of land use issues. The second time is at the end of the agenda. At this time, you can address the City Council on any matter of public concern, other than an agenda item. The Mayor will announce the time for public comment, and invite persons to address the City Council. Each person has three minutes to address the City Council. The time light on the podium will flash yellow when you have one minute left, and will turn red when your time has expired. HOW TO GET YOUR COMMENTS INCLUDED AS PART OF THE AGENDA Any written comments that you wish to be given to the City Council that are about an item on an agenda must be submitted to the City Recorder by 3:30 p.m. on the day of the City Council meeting when the item will be considered. For complete information on submitting communications to Council, please refer to Council Rule 6: Communications: https://www.cityofsalem.net/Pages/council rules.aspx. If you have some matter that you wish to have the City Council consider in the future, you are encouraged to submit your suggestion in writing to the City Manager at 555 Liberty Street SE, Room 220, Salem, OR, or by e mail to: manager@cityofsalem.net. PUBLIC HEARINGS The City Council can hold public hearings to consider legislative, quasi judicial or administrative matters. To testify at a hearing, you may sign up on the Hearing Roster located near the east entrance to the Council Chambers before the Mayor convenes the meeting. At the time for the hearing on the agenda, the Mayor will announce when the public hearing is open. If you have signed up to speak, come forward to the podium when the Mayor calls your name. State your name and either your address or the ward you live in. If you wish to receive notice of any written decision reached at the hearing, you must provide the City Recorder your address. When you have finished speaking, the Mayor will ask the Council if there are any questions for you, so please remain at the podium for a moment. The time limit is 3 minutes per person for legislative and administrative hearings. The time limits for quasi judicial hearings in non land use cases are as follows: 1. Staff Presentation – 15 minutes 2. Affected Party – 15 minutes 3. Neighborhood Associations – 5 minutes 4. Other Interested Persons – 3 minutes per person 5. Rebuttal by Affected Party – 7 minutes Time limits for quasi judicial land use hearings are governed by Rule 19 of the Council Rules. Parties to land use cases are encouraged to review that rule as time limits vary depending on the nature of the hearing. Further information can be obtained by contacting the Planning Administrator at 503 588 6173 or email at: lmanderson@cityofsalem.net. Timer lights are located on the podiums. A flashing yellow light means you have one minute left; a red light means your time has expired.