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July 22, 2024 ·6:00 PM Final-revised

Council Chambers / Hybrid Meeting

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 40 items

  1. 1 This meeting is being conducted both in-person and remotely and allows remote attendance by the governing body, when requested. Interested persons may attend the meeting in Council Chambers or view the meeting in real-time on the City of Salem YouTube Channel, thanks to a partnership with CC:Media. Comcast Cable subscribers can watch on CC:Media Channel 21. Please submit comments on agenda items by 5:00 p.m., or earlier, on the day of the meeting at cityrecorder@cityofsalem.net. If attending the meeting remotely, public comment and testimony may be provided during the meeting via Zoom. Remote attendees must pre-register between 8:00 a.m. and 4:00 p.m. on the day of the meeting using this link: https://www.cityofsalem.net/comment-at-council
  2. 2 EXECUTIVE SESSION
  3. 3 City Council 5:30 p.m. - City Manager's Conference Room ORS 192.660(2)(e) - Real Property Transactions
  4. 4 WORK SESSION
  5. 1. OPENING EXERCISES: (Includes call to order, roll call, pledge of allegiance, announcements, proclamations, ceremonial presentations, and Council comment)
  6. 6 Call to Order
  7. 7 Roll Call
  8. 1.1 APPROVAL OF ADDITIONS AND DELETIONS TO THE AGENDA approved Pass
  9. 1.2 COUNCIL AND CITY MANAGER COMMENT
  10. 1.3 PROCLAMATIONS
  11. 1.4 PRESENTATIONS
  12. 2. PUBLIC COMMENT: (Comment on agenda items other than public hearings and deliberations)
  13. 3. CONSENT CALENDAR: (Includes approval of minutes, adoption of routine resolutions, and items of business requiring Council action) approved the Consent Calendar Pass
  14. 3.1 MINUTES
  15. 3.1a. July 8, 2024 Draft City Council Minutes 24-299 approved
  16. 3.1b. July 15, 2024 Draft City Council Work Session Minutes 24-302 approved
  17. 3.2 RESOLUTIONS
  18. 3.2a. Transfer of appropriations within the City’s Fiscal Year (FY) 2025 Budget to fund a contract for a Community Services Department fee study. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance; Welcoming and Livable Community. 24-294 adopted
  19. 3.3 ACTION ITEMS
  20. 3.3a. Application for project funding under the Oregon Department of Transportation Safe Routes to School Infrastructure Program. Ward(s): 1, 3 Councilor(s): Stapleton, Phillips Neighborhood(s): Northeast Neighbors (NEN) Neighborhood Association, Morningside Neighborhood Association Result Area(s): Safe Community; Safe, Reliable and Efficient Infrastructure 24-286
  21. 4. PUBLIC HEARINGS
  22. 5. SPECIAL ORDERS OF BUSINESS: (Items deferred from the Consent Calendar; Mayor and Councilor Items; Items which require a selection among options; or of special importance to Council; management reports; presentations by City boards, commissions, committees, or outside agencies)
  23. 5.a. Community belonging survey results are presented by the Human Rights Commission. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Safe and Healthy Community; Welcoming and Livable Community. 24-281 received and filed
  24. 5.b. A Salem Police Department mid-year update regarding several key department programs and reports: Body-worn Camera Program, Community Violence Reduction Initiative, Policy and Procedure Manual Update, and the 2023 Use of Force and Vehicular Pursuits Annual Reports. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Safe and Healthy Community; Welcoming and Livable Community 24-298 received and filed
  25. 6. INFORMATION REPORTS: (Items that require no Council action)
  26. 5.c.(3.3a) Application for project funding under the Oregon Department of Transportation Safe Routes to School Infrastructure Program. Ward(s): 1, 3 Councilor(s): Stapleton, Phillips Neighborhood(s): Northeast Neighbors (NEN) Neighborhood Association, Morningside Neighborhood Association Result Area(s): Safe Community; Safe, Reliable and Efficient Infrastructure 24-286 approved Pass
  27. 6.a. Hearings Officer Decision - An application for an addition to an existing parish hall - Approved. Conditional Use / Class 3 Site Plan Review / Class 2 Adjustment Case No. CU-SPR-ADJ24-04 - St. Timothy’s Episcopal Church - 3295 Ladd Ave NE. Ward(s): 6 Councilor(s): Hoy Neighborhood(s): NESCA 24-287 received and filed
  28. 6.b. Hearings Officer Decision - To allow an adult day care center in a single-family home - Approved. Conditional Use / Class 3 Site Plan Review Case No. CU-SPR24-03 - Natalie and Dmitriy Rybakov - 870 Alvina St SE. Ward(s): 4 Councilor(s): Gwyn Neighborhood(s): SGNA 24-303 received and filed
  29. 6.c. Planning Administrator Decision - Proposed partition to divide property into two-parcels with associated site improvements - Approved. Partition Tentative Plan Case No. PAR24-07 - Brandie Dalton - 6450 Lone Oak Rd SE. Ward(s): 4 Councilor(s): Gwyn Neighborhood(s): SGNA 24-282 received and filed
  30. 6.d. Planning Administrator Decision - An application for a six-lot residential subdivision - Approved. Subdivision Tentative Plan / Class 2 Adjustment Case No. SUB-ADJ24-04 - Jack Yarbrough - 1800 Park Ave NE. This case has been appealed (Attachment 2). If City Council does not initiate review, the appeal will be heard by the Planning Commission. Ward(s): 6 Councilor(s): Hoy Neighborhood(s): NOLA 24-289 received and filed
  31. 6.e. Planning Administrator Decision - A proposal for a 16-lot subdivision - Approved. Subdivision Tentative Plan / Urban Growth Preliminary Declaration / Class 2 Adjustment / Class 2 Driveway Approach Permit Case No SUB-UGA-ADJ-DAP24-03 - Douglas Sproul - 4900 Block of 27th Ave SE. Ward(s): 4 Councilor(s): Gwyn Neighborhood(s): SGNA 24-290 received and filed
  32. 7. ORDINANCES
  33. 7.1 FIRST READING:
  34. 7.2 SECOND READING:
  35. 8. PUBLIC COMMENT: (Other than agenda items)
  36. 9. ADJOURNMENT
  37. 36 Individuals needing special accommodations such as sign language, foreign language interpreters or equipment for the hearing impaired must request such services at least 48 hours prior to the meeting. To request accommodations or services, please call 503-588-6255 or 503-588-6003 (TTD/TTY 503-588-6439), or by e-mail at: cityrecorder@cityofsalem.net at least two business days in advance. Si necesita ayuda para comprender esta información, por favor llame 503-588-6003.
  38. 37 page break
  39. 38 UPCOMING PUBLIC HEARINGS, AND WORK SESSIONS
  40. 40 MEETING PROCEDURES City Council meets on the second and fourth Mondays of each month at 6:00 p.m. All meetings are in the Council Chambers, Room 240, 555 Liberty St. SE. The Mayor, who is the presiding officer, is elected at large for a term of two years. Councilors are elected for four year terms for each of the City’s eight Wards. These nine officers comprise the Council who make the policy decisions for municipal activity and pass its ordinances and regulations. Because the Mayor and Councilors’ positions are part time, without pay, the Council appoints a City Manager who is responsible for the administration and execution of the City’s policies and ordinances. The City Council generally follows Robert’s Rules of Order, but has adopted supplementary rules that may be found on the City’s website at: http://www.cityofsalem.net/Pages/council rules.aspx. THE CONSENT CALENDAR The Consent Calendar allows the Council to save time by acting on everything listed on that part of the agenda with one motion instead of considering each item separately. If a City Councilor believes a matter on the Consent Calendar deserves further discussion, the Councilor can request that item be removed from the Consent Calendar and considered separately under “Special Orders of Business.” PUBLIC COMMENT There are two times at every regular City Council meeting when the public has an opportunity to address the City Council. The first time is immediately prior to the Consent Calendar. This time is reserved for questions or statements regarding items appearing on the agenda, except public hearings and the merits of land use issues. The second time is at the end of the agenda. At this time, you can address the City Council on any matter of public concern, other than an agenda item. The Mayor will announce the time for public comment, and invite persons to address the City Council. Each person has three minutes to address the City Council. The time light on the podium will flash yellow when you have one minute left, and will turn red when your time has expired. HOW TO GET YOUR COMMENTS INCLUDED AS PART OF THE AGENDA Any written comments that you wish to be given to the City Council that are about an item on an agenda must be submitted to the City Recorder by 3:30 p.m. on the day of the City Council meeting when the item will be considered. For complete information on submitting communications to Council, please refer to Council Rule 6: Communications: https://www.cityofsalem.net/Pages/council rules.aspx. If you have some matter that you wish to have the City Council consider in the future, you are encouraged to submit your suggestion in writing to the City Manager at 555 Liberty Street SE, Room 220, Salem, OR, or by e mail to: manager@cityofsalem.net. PUBLIC HEARINGS The City Council can hold public hearings to consider legislative, quasi judicial or administrative matters. To testify at a hearing, you may sign up on the Hearing Roster located near the east entrance to the Council Chambers before the Mayor convenes the meeting. At the time for the hearing on the agenda, the Mayor will announce when the public hearing is open. If you have signed up to speak, come forward to the podium when the Mayor calls your name. State your name and either your address or the ward you live in. If you wish to receive notice of any written decision reached at the hearing, you must provide the City Recorder your address. When you have finished speaking, the Mayor will ask the Council if there are any questions for you, so please remain at the podium for a moment. The time limit is 3 minutes per person for legislative and administrative hearings. The time limits for quasi judicial hearings in non land use cases are as follows: 1. Staff Presentation – 15 minutes 2. Affected Party – 15 minutes 3. Neighborhood Associations – 5 minutes 4. Other Interested Persons – 3 minutes per person 5. Rebuttal by Affected Party – 7 minutes Time limits for quasi judicial land use hearings are governed by Rule 19 of the Council Rules. Parties to land use cases are encouraged to review that rule as time limits vary depending on the nature of the hearing. Further information can be obtained by contacting the Planning Administrator at 503 588 6173 or email at: lmanderson@cityofsalem.net. Timer lights are located on the podiums. A flashing yellow light means you have one minute left; a red light means your time has expired.