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February 10, 2025 ·6:00 PM Final-revised

Council Chambers / Hybrid Meeting

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 51 items

  1. 1 This meeting is being conducted both in-person and remotely and allows remote attendance by the governing body, when requested. Interested persons may attend the meeting in Council Chambers or view the meeting in real-time on the City of Salem YouTube Channel, thanks to a partnership with CC:Media. Comcast Cable subscribers can watch on CC:Media Channel 21. Please submit comments on agenda items by 5:00 p.m., or earlier, on the day of the meeting at cityrecorder@cityofsalem.net. If attending the meeting remotely, public comment and testimony may be provided during the meeting via Zoom. Remote attendees must pre-register between 8:00 a.m. and 4:00 p.m. on the day of the meeting using this link: https://www.cityofsalem.net/comment-at-council
  2. 2 EXECUTIVE SESSIONS
  3. 3 City Council 5:00 p.m. - 5:30 p.m. - City Manager's Conference Room ORS 192.660(2)(h) Current / Pending Litigation City Council 5:30 p.m. 6:00 p.m. - City Manager's Conference Room ORS 192.660(2)(b) To consider the dismissal or discipline of an employee
  4. 4 WORK SESSION
  5. 1. OPENING EXERCISES: (Includes call to order, roll call, pledge of allegiance, announcements, proclamations, ceremonial presentations, and Council comment)
  6. 6 Call to Order
  7. 7 Roll Call
  8. 8 Pledge of Allegiance
  9. 1.1 APPROVAL OF ADDITIONS AND DELETIONS TO THE AGENDA approved Pass
  10. 1.1a. Accepting the resignation of City Manager Keith Stahley. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance. 25-63 approved Pass
  11. 1.2 COUNCIL AND CITY MANAGER COMMENT
  12. 1.3 PROCLAMATIONS
  13. 1.3a. Proclamation recognizing Black History Month. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods 25-39 read into the record
  14. 1.4 PRESENTATIONS
  15. 2. PUBLIC COMMENT: (Comment on agenda items other than public hearings and deliberations)
  16. 3. CONSENT CALENDAR: (Includes approval of minutes, adoption of routine resolutions, and items of business requiring Council action) approved the Consent Calendar Pass
  17. 3.1 MINUTES
  18. 3.1a. January 21, 2025, Draft City Council Work Session Minutes 25-31 approved Pass
  19. 3.1b. January 27, 2025, Draft City Council Minutes 25-37 approved Pass
  20. 3.2 RESOLUTIONS
  21. 3.2a. Transfer of appropriations within the City’s Fiscal Year (FY) 2025 Budget to fund improvements to five fire station bays exhaust systems. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance; Safe and Healthy Community; Safe, Reliable and Efficient Infrastructure. 25-23
  22. 3.2b. Transfer of appropriations in multiple funds to support a mid-year liability insurance rate increase. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): Neighborhoods Result Area(s): Good Governance; Natural Environment Stewardship; Safe and Healthy Community; Safe, Reliable and Efficient Infrastructure; Strong and Diverse Economy; Welcoming and Livable Community. 25-27 adopted Pass
  23. 3.3 ACTION ITEMS
  24. 3.3a. Approval to submit applications for federal transportation funding through the Salem-Keizer Area Transportation Study (SKATS). Wards: 2, 3, 4, 5, 6, and 8 Councilors: Nishioka, Matthews, Gwyn, Brown, Varney Neighborhoods: Faye-Wright, Morningside, Northgate, Southeast Salem, South Gateway, and West Salem Neighborhood Associations Result Areas: Safe, Reliable and Efficient Infrastructure. 25-25 approved Pass
  25. 3.3b. Application for project funding under the Promoting Resilient Operations for Transformative, Efficient, and Cost-Saving Transportation (PROTECT) Discretionary Grant Program issued by the U.S. Department of Transportation (DOT) Federal Highway Administration Ward(s): Wards 2 and 7 Councilor(s): Councilor Nordyke Neighborhood(s): SCAN Result Area(s): Natural Environment Stewardship; Safe, Reliable and Efficient Infrastructure 25-26 approved Pass
  26. 3.3c. Real property lease for temporary location of Salem Civic Center services. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Safe, Reliable and Efficient Infrastructure; Welcoming and Livable Community. 25-28 approved Pass
  27. 3.3d. City Efficiency Committee - additional staff time authorization Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance. 25-52 approved Pass
  28. 4. PUBLIC HEARINGS
  29. 4.a. Designation of the Criterion Schoolhouse as a Salem Local Historic Resource. Ward(s): 5 Councilor(s): Brown Neighborhood(s): None (State Fairgrounds) Result Area(s): Welcoming and Livable Community. 25-18 approved on Public Hearing Pass
  30. 5. SPECIAL ORDERS OF BUSINESS: (Items deferred from the Consent Calendar; Mayor and Councilor Items; Items which require a selection among options; or of special importance to Council; management reports; presentations by City boards, commissions, committees, or outside agencies)
  31. 5.a. Salem Public Art Commission Annual Report Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods 24-521 received and filed
  32. 5.b. Annual Historic Landmarks Commission Report. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Welcoming and Livable Community 25-34 received and filed
  33. 5.c. Salem Parks and Recreation Advisory Board Annual Report and Presentation. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance; Natural Environment Stewardship; Safe and Healthy Community; Safe, Reliable and Efficient Infrastructure; Strong and Diverse Economy; Welcoming and Livable Community. 25-16 received and filed
  34. 5.d. Consideration of a five-year operating levy to fund the Library, Parks, Recreation, and Center 50+. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance; Natural Environment Stewardship; Safe and Healthy Community; Safe, Reliable and Efficient Infrastructure; Strong and Diverse Economy; Welcoming and Livable Community. 25-36 approved Pass
  35. 6. INFORMATION REPORTS: (Items that require no Council action)
  36. 6.a. City of Salem Quarterly Financial Reports Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance 25-9 received and filed
  37. 5.e. (3.2a) Transfer of appropriations within the City’s Fiscal Year (FY) 2025 Budget to fund improvements to five fire station bays exhaust systems. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance; Safe and Healthy Community; Safe, Reliable and Efficient Infrastructure. 25-23 approved Pass
  38. 6.b. Purchases approved administratively from December 1, 2024 through December 31, 2024. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance 25-13 received and filed
  39. 6.c. Planning Commission Decision - An application to develop approximately 102.44 acres of the former Fairview Training Center site - Approved. Fairview Refinement Plan / Phased Subdivision Tentative Plan / Airport Overlay Zone Height Variance - Applicant Josh Lang, of Holt Homes LLC (Greg Kubicek, Rian Tuttle, James Reinhart, Michael Loomis, William Gruner, Naoki Tamori, Hiroaki Takahama, Satoshi Yoshimura, Takanobu Yoshimoto, Rick Robideau, David Barclay, John Ochsner) - Owner Matt Harrell, of Simpson Hills LLC (Susan Haider, Barton Colson, Bradley Colson, Judee Wells) - 4300 to 4600 Blocks of Battle Creek Rd SE and 4100 to 4500 Blocks of Reed Rd SE. Ward(s): 3 Councilor(s): Matthews Neighborhood(s): Morningside 25-41 received and filed
  40. 7. ORDINANCES
  41. 7.1 FIRST READING:
  42. 7.1a. Annexation of 1.43-acre territory located at 5725 Skyline Road S and Land Adjacent (ANXC-759). Ward(s): Ward 7 Councilor(s): Nordyke Neighborhood(s): Sunnyslope Result Area(s): Welcoming and Livable Community 25-32 introduced on first reading Pass
  43. 7.2 SECOND READING:
  44. 7.2a. Ordinance Bill No. 1-25 to amend SRC Chapter 9 to modify the collection of aircraft landing fees and overnight parking fees. Ward(s): 2 Councilor(s): Nishioka Neighborhood(s): SEMCA, SESNA Result Area(s): Strong and Diverse Economy 25-40 approved Pass
  45. 8. PUBLIC COMMENT: (Other than agenda items)
  46. 9. ADJOURNMENT
  47. 46 Individuals needing special accommodations such as sign language, foreign language interpreters or equipment for the hearing impaired must request such services at least 48 hours prior to the meeting. To request accommodations or services, please call 503-588-6255 or 503-588-6003 (TTD/TTY 503-588-6439), or by e-mail at: cityrecorder@cityofsalem.net at least two business days in advance. Si necesita ayuda para comprender esta información, por favor llame 503-588-6003.
  48. 47 page break
  49. 48 UPCOMING PUBLIC HEARINGS, AND WORK SESSIONS
  50. a. Unless otherwise noted, all meetings and public hearings will be conducted in Council Chambers, located at City Hall, 555 Liberty Street SE, Room 240, with the option for remote attendance. Please see the meeting agenda header for more details on remote attendance. The meetings are also available to watch in real-time online at CC:Media YouTube Channel, as well as Comcast Cable CC:Media Channel 21. CITY COUNCIL PUBLIC HEARINGS: Airport Fund Supplemental Budget Monday, February 24, 2025, at 6:00 p.m. SALEM HOUSING AUTHORITY PUBLIC HEARINGS: URBAN RENEWAL AGENCY PUBLIC HEARINGS: CITY COUNCIL WORK SESSIONS: (Unless otherwise noted, work sessions are held in the Council Chambers, 555 Liberty Street SE. Airport Master Plan Tuesday, February 18, 2025, at 6:00 p.m. Joint City Council and Planning Commission - Housing Production Strategy Monday, March 17, 2025, at 6:00 p.m. BUDGET COMMITTEE MEETINGS: (Budget Committee meetings are held in Council Chambers, 555 Liberty Street SE, Room 240) Budget Committee - City Manager Presents Proposed FY 2026 Budget to the Budget Committee - Result Areas Reviewed: Welcoming and Livable Community, Natural Environment Stewardship Wednesday, April 16, 2025, at 6:00 p.m. Budget Committee Review Meeting - Result Areas Reviewed: Strong and Diverse Economy, Urban Renewal Agency, Safe Reliable and Efficient Infrastructure, and CIP Public Hearing Wednesday, April 23, 2025, at 6:00 p.m. Budget Committee Review Meeting - Results Areas Reviewed: Safe Community, Good Governance Wednesday, April 30, 2025, at 6:00 p.m. Budget Committee Recommends FY 2026 Budget to the City Council / Urban Renewal Agency Wednesday, May 7, 2025, at 6:00 p.m. 2025 NEIGHBORHOOD ASSOCIATION ANNUAL MEETING DATES: Neighborhood - Annual Meeting Date - Time - Councilor SEMCA-----------April 8-------------6:15 p.m.-----Nishioka, Matthews Grant-------------May 1-------------6:15 p.m.-----Tigan Highland---------May 8-------------6:30 p.m.-----Brown, Tigan ELNA-------------June 5-------------7:00 p.m.-----(Ward 6 Position currently vacant) Morningside-----June 11-----------6:30 p.m.-----Nishioka, Matthews SCAN-------------June 12-----------6:30 p.m.-----Nishioka, Nordyke Faye Wright-----September 9-----6:30 p.m.-----Nordyke, Matthews Northgate--------September 18---6:00 p.m.-----Brown NOLA-------------October 1-------- 6:30 p.m.-----Brown West Salem------October 2--------6:30 p.m.-----Tigan, Varney NESCA------------October 15-------7:00 p.m.-----Nishioka, Tigan CANDO-----------October 15-------6:00 p.m.-----Nishioka, Tigan Sunnyslope------October 16-------7:00 p.m.-----Nordyke, Gwyn SWAN------------November 4------6:30 p.m.-----Nishioka, Nordyke NEN--------------November 11-----6:30 p.m.-----Nishioka, Tigan SESNA-----------November 18-----7:00 p.m.-----Nishioka 25-47 received and filed
  51. 50 MEETING PROCEDURES City Council meets on the second and fourth Mondays of each month at 6:00 p.m. All meetings are in the Council Chambers, Room 240, 555 Liberty St. SE. The Mayor, who is the presiding officer, is elected at large for a term of two years. Councilors are elected for four year terms for each of the City’s eight Wards. These nine officers comprise the Council who make the policy decisions for municipal activity and pass its ordinances and regulations. Because the Mayor and Councilors’ positions are part time, without pay, the Council appoints a City Manager who is responsible for the administration and execution of the City’s policies and ordinances. The City Council generally follows Robert’s Rules of Order, but has adopted supplementary rules that may be found on the City’s website at: http://www.cityofsalem.net/Pages/council rules.aspx. THE CONSENT CALENDAR The Consent Calendar allows the Council to save time by acting on everything listed on that part of the agenda with one motion instead of considering each item separately. If a City Councilor believes a matter on the Consent Calendar deserves further discussion, the Councilor can request that item be removed from the Consent Calendar and considered separately under “Special Orders of Business.” PUBLIC COMMENT There are two times at every regular City Council meeting when the public has an opportunity to address the City Council. The first time is immediately prior to the Consent Calendar. This time is reserved for questions or statements regarding items appearing on the agenda, except public hearings and the merits of land use issues. The second time is at the end of the agenda. At this time, you can address the City Council on any matter of public concern, other than an agenda item. The Mayor will announce the time for public comment, and invite persons to address the City Council. Each person has three minutes to address the City Council. The time light on the podium will flash yellow when you have one minute left, and will turn red when your time has expired. HOW TO GET YOUR COMMENTS INCLUDED AS PART OF THE AGENDA Any written comments that you wish to be given to the City Council that are about an item on an agenda must be submitted to the City Recorder by 3:30 p.m. on the day of the City Council meeting when the item will be considered. For complete information on submitting communications to Council, please refer to Council Rule 6: Communications: https://www.cityofsalem.net/Pages/council rules.aspx. If you have some matter that you wish to have the City Council consider in the future, you are encouraged to submit your suggestion in writing to the City Manager at 555 Liberty Street SE, Room 220, Salem, OR, or by e mail to: manager@cityofsalem.net. PUBLIC HEARINGS The City Council can hold public hearings to consider legislative, quasi judicial or administrative matters. To testify at a hearing, you may sign up on the Hearing Roster located near the east entrance to the Council Chambers before the Mayor convenes the meeting. At the time for the hearing on the agenda, the Mayor will announce when the public hearing is open. If you have signed up to speak, come forward to the podium when the Mayor calls your name. State your name and either your address or the ward you live in. If you wish to receive notice of any written decision reached at the hearing, you must provide the City Recorder your address. When you have finished speaking, the Mayor will ask the Council if there are any questions for you, so please remain at the podium for a moment. The time limit is 3 minutes per person for legislative and administrative hearings. The time limits for quasi judicial hearings in non land use cases are as follows: 1. Staff Presentation – 15 minutes 2. Affected Party – 15 minutes 3. Neighborhood Associations – 5 minutes 4. Other Interested Persons – 3 minutes per person 5. Rebuttal by Affected Party – 7 minutes Time limits for quasi judicial land use hearings are governed by Rule 19 of the Council Rules. Parties to land use cases are encouraged to review that rule as time limits vary depending on the nature of the hearing. Further information can be obtained by contacting the Planning Administrator at 503 588 6173 or email at: lmanderson@cityofsalem.net. Timer lights are located on the podiums. A flashing yellow light means you have one minute left; a red light means your time has expired.