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February 24, 2025 ·6:00 PM Final-revised

Council Chambers / Hybrid Meeting

Agenda PDF Minutes PDF 📹 Watch video Official record ↗

Agenda — 49 items

  1. 1 This meeting is being conducted both in-person and remotely and allows remote attendance by the governing body, when requested. Interested persons may attend the meeting in Council Chambers or view the meeting in real-time on the City of Salem YouTube Channel, thanks to a partnership with CC:Media. Comcast Cable subscribers can watch on CC:Media Channel 21. Please submit comments on agenda items by 5:00 p.m., or earlier, on the day of the meeting at cityrecorder@cityofsalem.net. If attending the meeting remotely, public comment and testimony may be provided during the meeting via Zoom. Remote attendees must pre-register between 8:00 a.m. and 4:00 p.m. on the day of the meeting using this link: https://www.cityofsalem.net/comment-at-council
  2. 2 EXECUTIVE SESSION
  3. 3 City Council 5:30 p.m. - City Manager's Conference Room ORS 192.660(2)(e) Real Property Transactions
  4. 4 WORK SESSION
  5. 1. OPENING EXERCISES: (Includes call to order, roll call, pledge of allegiance, announcements, proclamations, ceremonial presentations, and Council comment)
  6. 6 Call to Order
  7. 7 Roll Call
  8. 1.1 APPROVAL OF ADDITIONS AND DELETIONS TO THE AGENDA approved Pass
  9. 1.2 COUNCIL AND CITY MANAGER COMMENT
  10. 1.3 PROCLAMATIONS
  11. 1.3a. Proclamation recognizing Salem Fire Department Engine 15 staff. Ward(s): All Ward Councilor(s): All Councilors Neighborhood(s): All Neighborhoods 25-67 read into the record
  12. 1.3b. Proclamation recognizing Women in Construction Week. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhood 25-66 read into the record
  13. 1.4 PRESENTATIONS
  14. 2. PUBLIC COMMENT: (Comment on agenda items other than public hearings and deliberations)
  15. 3. CONSENT CALENDAR: (Includes approval of minutes, adoption of routine resolutions, and items of business requiring Council action) approved the Consent Calendar Pass
  16. 3.1 MINUTES
  17. 3.1a. January 30, 2025, Draft Joint Marion County and City Council Work Session Minutes 25-72 approved Pass
  18. 3.1b. February 10, 2025, Draft City Council Minutes 25-73 approved Pass
  19. 3.2 RESOLUTIONS
  20. 3.3 ACTION ITEMS
  21. 3.3a. Request to create a mid-year project for sanitary sewer rehabilitation on Center Street NE between Church Street NE and Capitol Street NE. Ward(s): Ward 1 Councilor(s): Tigan Neighborhood(s): Central Area Neighborhood Development Organization (CANDO) Result Area(s): Safe, Reliable and Efficient Infrastructure 25-61 approved Pass
  22. 3.3b. Request to create a mid-year project for sanitary sewer rehabilitation in the vicinity of Waldo Avenue SE and Wildwind Drive SE Ward(s): Ward 2 Councilor(s): Nishioka Neighborhood(s): South Central Association of Neighbors (SCAN) Result Area(s): Safe, Reliable and Efficient Infrastructure 25-62 approved Pass
  23. 4. PUBLIC HEARINGS
  24. 4.a. Supplemental Budget 2 for unanticipated City expenses related to the Airport Fund. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance; Strong and Diverse Economy. 25-53 adopted Pass
  25. 5. SPECIAL ORDERS OF BUSINESS: (Items deferred from the Consent Calendar; Mayor and Councilor Items; Items which require a selection among options; or of special importance to Council; management reports; presentations by City boards, commissions, committees, or outside agencies)
  26. 5.a. Findings and Recommendations of the City Efficiency Committee Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance. 25-68 received and filed
  27. 5.b. Referring a five-year Community Services and Livability local option levy to Salem voters and approval of the explanatory statement. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance; Natural Environment Stewardship; Safe and Healthy Community; Safe, Reliable and Efficient Infrastructure; Strong and Diverse Economy; Welcoming and Livable Community. 25-78 adopted as amended Pass
  28. 5.c. Overview of ODOT’s Center Street Bridge project to seismically retrofit the Center Street Bridge over the Willamette River. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Safe, Reliable and Efficient Infrastructure 25-55 received and filed
  29. 6. INFORMATION REPORTS: (Items that require no Council action)
  30. 6.a. Planning Administrator Decision - Multi-family development of 60 units as Phase II of the Gussie Belle Commons - Approved. Partition Tentative Plan / Class 3 Site Plan Review Case No. PAR-SPR24-13 - Greenlight - Home First Development LLC (Mark Desbrow, Ben Pray) - 739 23rd St NE. Ward(s): 1 Councilor(s): Tigan Neighborhood(s): NEN 25-46 received and filed
  31. 6.b. Planning Administrator Decision - A Tree Variance and a Driveway Approach Permit for a cottage cluster - Approved. Tree Regulation Variance / Class 2 Driveway Approach Permit Case No. TRV-DAP25-01 - Terence Blackburn, Sean Blackburn - 1000 Block of Schurman Dr S. Ward(s): 7 Councilor(s): Nordyke Neighborhood(s): SWAN 25-65 received and filed
  32. 6.c. Purchases approved administratively from January 1, 2025 through January 31, 2025. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance 25-54 received and filed
  33. 6.d. Quarterly information report on economic development. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Safe and Healthy Community; Safe, Reliable and Efficient Infrastructure; Strong and Diverse Economy; Welcoming and Livable Community. 25-57 received and filed
  34. 6.e. Fiscal Year (FY) 2024 Urban Renewal Agency (URA) Annual Financial Report as submitted by the Urban Renewal Agency Board. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance. 25-59 received and filed
  35. 6.f. Fiscal Year (FY) 2024 Financial Audit of the City of Salem, Oregon. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance. 25-60 received and filed
  36. 6.g. Salem Public Works Department Strategic Plan FY2024-25 through FY2028-29 Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance; Natural Environment Stewardship; Safe and Healthy Community; Safe, Reliable and Efficient Infrastructure. 25-1 received and filed
  37. 6.h. Updated Salem City Council Committee assignments for 2025. Ward(s): All Wards Councilor(s): All Councilors Neighborhood(s): All Neighborhoods Result Area(s): Good Governance; Natural Environment Stewardship; Safe and Healthy Community; Safe, Reliable and Efficient Infrastructure; Strong and Diverse Economy; Welcoming and Livable Community. 25-45 received and filed
  38. 7. ORDINANCES
  39. 7.1 FIRST READING:
  40. 7.2 SECOND READING:
  41. 7.2a. Designation of the Criterion Schoolhouse as a Salem Local Historic Resource. Ward(s): 5 Councilor(s): Brown Neighborhood(s): None (State Fairgrounds) Result Area(s): Welcoming and Livable Community 25-19 approved Pass
  42. 7.2b. Annexation of a 1.43-acre territory located at 5725 Skyline Road S and Land Adjacent (ANXC-759). Ward(s): Ward 7 Councilor(s): Nordyke Neighborhood(s): Sunnyslope Result Area(s): Welcoming and Livable Community 25-70 approved Pass
  43. 8. PUBLIC COMMENT: (Other than agenda items)
  44. 9. ADJOURNMENT
  45. 45 Individuals needing special accommodations such as sign language, foreign language interpreters or equipment for the hearing impaired must request such services at least 48 hours prior to the meeting. To request accommodations or services, please call 503-588-6255 or 503-588-6003 (TTD/TTY 503-588-6439), or by e-mail at: cityrecorder@cityofsalem.net at least two business days in advance. Si necesita ayuda para comprender esta información, por favor llame 503-588-6003.
  46. 46 page break
  47. 47 UPCOMING PUBLIC HEARINGS, AND WORK SESSIONS
  48. a. Unless otherwise noted, all meetings and public hearings will be conducted in Council Chambers, located at City Hall, 555 Liberty Street SE, Room 240, with the option for remote attendance. Please see the meeting agenda header for more details on remote attendance. The meetings are also available to watch in real-time online at CC:Media YouTube Channel, as well as Comcast Cable CC:Media Channel 21. CITY COUNCIL PUBLIC HEARINGS: SALEM HOUSING AUTHORITY PUBLIC HEARINGS: URBAN RENEWAL AGENCY PUBLIC HEARINGS: CITY COUNCIL WORK SESSIONS: (Unless otherwise noted, work sessions are held in the Council Chambers, 555 Liberty Street SE. Joint City Council and Planning Commission - Housing Production Strategy Monday, March 17, 2025, at 6:00 p.m. BUDGET COMMITTEE MEETINGS: (Budget Committee meetings are held in Council Chambers, 555 Liberty Street SE, Room 240) Budget Committee - City Manager Presents Proposed FY 2026 Budget to the Budget Committee - Result Areas Reviewed: Welcoming and Livable Community, Natural Environment Stewardship Wednesday, April 16, 2025, at 6:00 p.m. Budget Committee Review Meeting - Result Areas Reviewed: Strong and Diverse Economy, Urban Renewal Agency, Safe Reliable and Efficient Infrastructure, and CIP Public Hearing Wednesday, April 23, 2025, at 6:00 p.m. Budget Committee Review Meeting - Results Areas Reviewed: Safe Community, Good Governance Wednesday, April 30, 2025, at 6:00 p.m. Budget Committee Recommends FY 2026 Budget to the City Council / Urban Renewal Agency Wednesday, May 7, 2025, at 6:00 p.m. 2025 NEIGHBORHOOD ASSOCIATION ANNUAL MEETING DATES: Neighborhood - Annual Meeting Date - Time - Councilor SEMCA-----------April 8-------------6:15 p.m.-----Nishioka, Matthews Grant-------------May 1-------------6:15 p.m.-----Tigan Highland---------May 8-------------6:30 p.m.-----Brown, Tigan ELNA-------------June 5-------------7:00 p.m.-----(Ward 6 Position currently vacant) Morningside-----June 11-----------6:30 p.m.-----Nishioka, Matthews SCAN-------------June 12-----------6:30 p.m.-----Nishioka, Nordyke Faye Wright-----September 9-----6:30 p.m.-----Nordyke, Matthews Northgate--------September 18---6:00 p.m.-----Brown NOLA-------------October 1-------- 6:30 p.m.-----Brown West Salem------October 2--------6:30 p.m.-----Tigan, Varney NESCA------------October 15-------7:00 p.m.-----Nishioka, Tigan CANDO-----------October 15-------6:00 p.m.-----Nishioka, Tigan Sunnyslope------October 16-------7:00 p.m.-----Nordyke, Gwyn SWAN------------November 4------6:30 p.m.-----Nishioka, Nordyke NEN--------------November 11-----6:30 p.m.-----Nishioka, Tigan SESNA-----------November 18-----7:00 p.m.-----Nishioka 25-69 received and filed
  49. 49 MEETING PROCEDURES City Council meets on the second and fourth Mondays of each month at 6:00 p.m. All meetings are in the Council Chambers, Room 240, 555 Liberty St. SE. The Mayor, who is the presiding officer, is elected at large for a term of two years. Councilors are elected for four year terms for each of the City’s eight Wards. These nine officers comprise the Council who make the policy decisions for municipal activity and pass its ordinances and regulations. Because the Mayor and Councilors’ positions are part time, without pay, the Council appoints a City Manager who is responsible for the administration and execution of the City’s policies and ordinances. The City Council generally follows Robert’s Rules of Order, but has adopted supplementary rules that may be found on the City’s website at: http://www.cityofsalem.net/Pages/council rules.aspx. THE CONSENT CALENDAR The Consent Calendar allows the Council to save time by acting on everything listed on that part of the agenda with one motion instead of considering each item separately. If a City Councilor believes a matter on the Consent Calendar deserves further discussion, the Councilor can request that item be removed from the Consent Calendar and considered separately under “Special Orders of Business.” PUBLIC COMMENT There are two times at every regular City Council meeting when the public has an opportunity to address the City Council. The first time is immediately prior to the Consent Calendar. This time is reserved for questions or statements regarding items appearing on the agenda, except public hearings and the merits of land use issues. The second time is at the end of the agenda. At this time, you can address the City Council on any matter of public concern, other than an agenda item. The Mayor will announce the time for public comment, and invite persons to address the City Council. Each person has three minutes to address the City Council. The time light on the podium will flash yellow when you have one minute left, and will turn red when your time has expired. HOW TO GET YOUR COMMENTS INCLUDED AS PART OF THE AGENDA Any written comments that you wish to be given to the City Council that are about an item on an agenda must be submitted to the City Recorder by 3:30 p.m. on the day of the City Council meeting when the item will be considered. For complete information on submitting communications to Council, please refer to Council Rule 6: Communications: https://www.cityofsalem.net/Pages/council rules.aspx. If you have some matter that you wish to have the City Council consider in the future, you are encouraged to submit your suggestion in writing to the City Manager at 555 Liberty Street SE, Room 220, Salem, OR, or by e mail to: manager@cityofsalem.net. PUBLIC HEARINGS The City Council can hold public hearings to consider legislative, quasi judicial or administrative matters. To testify at a hearing, you may sign up on the Hearing Roster located near the east entrance to the Council Chambers before the Mayor convenes the meeting. At the time for the hearing on the agenda, the Mayor will announce when the public hearing is open. If you have signed up to speak, come forward to the podium when the Mayor calls your name. State your name and either your address or the ward you live in. If you wish to receive notice of any written decision reached at the hearing, you must provide the City Recorder your address. When you have finished speaking, the Mayor will ask the Council if there are any questions for you, so please remain at the podium for a moment. The time limit is 3 minutes per person for legislative and administrative hearings. The time limits for quasi judicial hearings in non land use cases are as follows: 1. Staff Presentation – 15 minutes 2. Affected Party – 15 minutes 3. Neighborhood Associations – 5 minutes 4. Other Interested Persons – 3 minutes per person 5. Rebuttal by Affected Party – 7 minutes Time limits for quasi judicial land use hearings are governed by Rule 19 of the Council Rules. Parties to land use cases are encouraged to review that rule as time limits vary depending on the nature of the hearing. Further information can be obtained by contacting the Planning Administrator at 503 588 6173 or email at: lmanderson@cityofsalem.net. Timer lights are located on the podiums. A flashing yellow light means you have one minute left; a red light means your time has expired.